Unit 3 Storage and Retrieval of Information

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Unit 3Storage and Retrieval of Information
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Why do we file?

• To keep information safe
• To find information easily and quickly
• To keep the work area tidy

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Features of a good filing system

• Quick and simple to use
• Able to be expanded
• Conveniently located
• Doesnt take up too much space

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Information can be stored

• manually
• OR
• electronically

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Methods of Manual Storage

• Vertical filing cabinet
• Lateral filing cabinet
• Filing trays
• Lever arch files
• Personal Organiser

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Methods of Electronic Storage

• Floppy disk
• Hard disk
• Zip Drive
• CD-ROM
• DVD

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How can files be created electronically?

• Word processor
• Database
• Spreadsheet
• DTP package
• PowerPoint
• Scanned images
• Downloaded Internet files

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Methods of Manual Filing

• Alphabetical Filing
• Numerical Filing
• Chronological Filing (date)
• Geographical Filing

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Time to see what youve learned

• Load the PowerPoint file
• Filing Quiz