Environmental Management Systems

1
Environmental Management Systems

• Benefits of environment management systems
• Main features of, and differences between,
  ISO14000 series and EMAS
• Main features of Responsible Care! programmes

2
Environmental Management Systems

• Procedures for accreditation to ISO14001 and EMAS
• Environmental reporting
• Communication with stakeholders

3
Continual Improvement
plan
act
do
check
4
PDCA Cycle

• Plan Determine the root cause of the problem
  then plan a change or a test aimed at
  improvement.
• Do Carry out the change or the test, preferably
  in a pilot or on a small scale.
• Check see if the desired result was achieved,
  what or if anything went wrong, and what was
  learned.
• Act Adopt the change if the desired result was
  achieved. If the result was not as desired,
  repeat the cycle using knowledge obtained from
  the previous cycle.

5
PLAN

• Identify The Problem , Step 1
• Select the problem to be analyzed
• Clearly define the problem and establish a
  precise problem statement
• Set a measurable goal for the problem solving
  effort
• Establish a process for coordinating with and
  gaining approval of leadership

6
PLAN

• Analyze The Problem, Step 2
• Identify the processes that impact the problem
  and select one
• List the steps in the process as it currently
  exists
• Map the Process
• Validate the map of the process
• Identify potential cause of the problem

7
PLAN

• Analyze The Problem , Step 2
• Collect and analyze data related to the problem
• Verify or revise the original problem statement
• Identify root causes of the problem
• Collect additional data if needed to verify root
  causes

8
DO

• Develop Solutions , Step 3
• Establish criteria for selecting a solution
• Generate potential solutions that will address
  the root causes of the problem
• Select a solution
• Gain approval and supporter the chosen solution
• Plan the solution

9
DO

• Implement a Solution , Step 4
• Implement the chosen solution on a trial or pilot
  basis
• If the Problem Solving Process is being used in
  conjunction with the Continuous Improvement
  Process, return to Step 6 of the Continuous
  Improvement Process
• If the Problem Solving Process is being used as a
  standalone, continue to Step 5

10
CHECK

• Evaluate The Results , Step 5
• Gather data on the solution
• Analyze the data on the solution

11
ACT

• Standardize The Solution (and Capitalize on New
  Opportunities) , Step 6
• Identify systemic changes and training needs for
  full implementation
• Adopt the solution
• Plan ongoing monitoring of the solution
• Continue to look for incremental improvements to
  refine the solution
• Look for another improvement opportunity

12
DMAIC

• Define Identify scope and expressed
  critical-to-quality (CTQ) elements.
• Measure Define CTQ performance for client,
  competition, own capability and goal.
• Analyze For each CTQ goal, develop processes,
  timeline and risks.
• Improve Present proposal in terms of capability,
  cost and launch plan with metrics.
• Control Complete detailed launch plan with
  responsibilities, milestones, corrective actions
  and management reviews

13
Environmental Management System Benefits

• Improved environmental performance
• Enhanced compliance
• Prevention of pollution and conservation of
  resources
• Reduction/mitigation of risks

14
Environmental Management System Benefits

• New customers and markets (or retain access to
  customers and markets with EMS requirements)
• Increased efficiency/reduced costs
• Enhanced employee morale, possibility of enhanced
  recruitment of new employees

15
Environmental Management System Benefits

• Enhanced image with public, regulators, lenders,
  investors
• Achieved/improved employee awareness of
  environmental issues and responsibilities
• Qualification for recognition/incentive programs

16
ISO 14001 Main Principles

• Understand issues
• Develop a policy
• Implement the system
• Audit and the system review

17
Understand Issues

• identify activities, products and services
• determine aspects and impacts, and their
  significance
• identify legal and other requirements

18
Develop Policy

• appropriate to impacts
• commit to continual improvement
• commit to prevention of pollution
• commit to legal compliance
• framework for objectives and targets
• documented and communicated to staff
• available to public

19
Implement the System

• allocate resources
• establish objectives and targets
• define roles and responsibilities
• identify training needs
• ensure operational control

20
Audit and Management Review

• monitor and measure system audit management
  review
• check compliance
• ensure continuing suitability, adequacy and
  effectiveness

21
Elements of an ISO 14001 EMS

• Document control
• Operational control
• Emergency preparedness and response
• Monitoring and measurement
• Nonconformance and corrective and preventive
  action
• Records
• EMS audit
• Management review

• Environmental policy
• Environmental aspects
• Legal and other requirements
• Objectives and targets
• Environmental management program
• Structure and responsibility
• Training
• Communication
• EMS documentation

22
Elements of an ISO 14001 EMS

• Environmental policy Develop a statement of
  organizations commitment to the environment. Use
  this policy as a framework for planning and
  action.
• Environmental aspects Identify environmental
  attributes of products, activities and services.
  Determine those that could have significant
  impacts on the environment.

23
Elements of an ISO 14001 EMS

• Legal and other requirements Identify and ensure
  access to relevant laws and regulations (and
  other requirements to which organization
  adheres).
• Objectives and targets Establish environmental
  goals for organization, in line with your policy,
  environmental impacts, views of interested
  parties and other factors.

24
Elements of an ISO 14001 EMS

• Environmental management program Plan actions to
  achieve objectives and targets.
• Structure and responsibility Establish roles and
  responsibilities and provide resources.
• Training, awareness and competence Ensure that
  employees are trained and capable of carrying out
  their environmental responsibilities.

25
Elements of an ISO 14001 EMS

• Communication Establish processes for internal
  and external communications on environmental
  management issues.
• EMS documentation Maintain information on your
  EMS and related documents.
• Document control Ensure effective management of
  procedures and other system documents.

26
Elements of an ISO 14001 EMS

• Operational control Identify, plan and manage
  operations and activities in line with policy,
  objectives and targets.
• Emergency preparedness and response Identify
  potential emergencies and develop procedures for
  preventing and responding to them.
• Monitoring and measurement Monitor key activities
  and track performance.

27
Elements of an ISO 14001 EMS

• Nonconformance and corrective and preventive
  action Identify and correct problems and prevent
  recurrences.
• Records Keep adequate records of EMS
  performance.
• EMS audit Periodically verify that EMS is
  operating as intended.
• Management review Periodically review EMS with an
  eye to continual improvement.

28
EMAS

• Develop an environmental policy
• Make an initial environmental review
• Develop an environmental programme
• Establish an environmental management system
• Carry out an internal environmental audit
• Review once more
• Develop an environmental statement
• Get validation and register

29
EMAS

• Develop an environmental policy
• The environmental policy should contain at least
  two central elements compliance with relevant
  environmental regulations and a commitment to
  continuous improvement.
• Address all significant environmental issues
• Commit to comply with environmental legislation
• Commit to achieve continuous improvements

30
EMAS

• Make an initial environmental review
• The purpose of the initial review is to identify
  the most significant environmental impacts - and
  therefore possible priorities to be set in the
  environmental programme - and to lay down a
  benchmark to measure future success in reducing
  these impacts.
• Give a picture of the organisations current
  environmental performance

31
EMAS

• Develop an environmental programme
• The environmental programme translates the
  general objectives established in the
  environmental policy into specific targets,
  determining concrete measures, time-frames,
  responsibilities, and the resources necessary in
  order to meet them. Set specific objectives and
  measures
• Update it regularly

32
EMAS

• Establish an environmental management system
• An EMAS-registered environmental management
  system has to include the indirect environmental
  impacts of an organisations activities, products
  or services.
• Aim at achieving policys commitments
• Base the EMS on the initial review
• Set responsibilities, operational procedures,
  training needs, monitoring and communication
  systems

33
EMAS

• Carry out an internal environmental audit
• The outcome of the environmental audit is a
  report in which possible corrective actions are
  suggested to guarantee continuous improvement of
  the company's environmental performance.
• Cover all activities and all significant
  environmental impacts
• Assess the management system
• Check conformity with the environmental policy
  and programme

34
EMAS

• Review once more
• The idea of continuous improvement is that,
  through a formalised system, mistakes are
  recorded, analysed and that their immediate and
  remote causes are removed.
• Correct mistakes in your EMS
• Update your environmental objectives

35
EMAS

• Develop an environmental statement
• The environmental statement is a clear and
  concise document addressed to the organisations
  stakeholders. In this document, the organisation
  describes its environmental efforts and
  achievements as well as the requirements for
  continuous environmental performance.
• Present your environmental policy, programme and
  management system
• Communicate the results of your work to the
  public and other interested parties

36
EMAS

• Get validation and register
• When all of the above has taken place, an
  independent verifier certifies that the
  organisations environmental policy, its EMS, the
  environmental audit and the environmental
  statement comply with the rules of the EMAS
  regulation. After the validated statement is sent
  to the Competent Body it has to be made publicly
  available. Then the organisation is listed in the
  register of EMAS organisations and has the right
  to use the EMAS logo.

37
EMAS - ISO 14001 Differences

• Preliminary review
• Public availability
• Audits
• Contractors and suppliers
• Commitments and requirements

38
EMAS - ISO 14001 Differences

• Preliminary review EMAS requires a verified
  initial environmental review - ISO does not.
• Public availability EMAS requires that the
  policy, programme, environmental management
  system and details of the organisations
  performance are made publicly available as part
  of the environmental statement. ISO requires only
  that the policy be publicly available.

39
EMAS - ISO 14001 Differences

• Audits EN ISO 14001 requires audits, although
  the frequency is not specified nor is the audit
  methodology set out in as much detail as in EMAS.

40
EMAS - ISO 14001 Differences

• Contractors and suppliers EMAS is slightly more
  explicit in its control over contractors and
  suppliers, requiring that procurement issues are
  addressed and that the organisation endeavours to
  ensure that contractors and suppliers comply with
  the organisation's environmental policy. EN
  ISO14001 requires that relevant procedures are
  communicated to contractors and suppliers. In
  effect there should be no difference.

41
EMAS - ISO 14001 Differences

• Commitments and requirements EN ISO14001 does
  not stipulate the extent to which performance
  must be improved. EMAS specifies that
  organisations must attempt to "reduce
  environmental impacts to levels not exceeding
  these corresponding to economically viable
  application of best available technology".

42
Responsible Care

• Responsible Care Management System

plan
act
do
check
43
Responsible Care

• voluntary program to achieve improvements in
  environmental, health and safety performance
  beyond levels required
• Conceived in 1985 by the Canadian Chemical
  Producers Association
• brought to the USA by the American Chemistry
  Council in 1988
• Expanded to over 46 countries

44
Responsible Care

• Aimed at achieving
• Improved chemical processes
• Significant waste reduction
• Minimization of accidents
• Safe production, transportation, use and disposal
  of materials
• Enhanced customer relations and service
• Increased communication with the public

45
Responsible Care

• Responsible Care 14001 certification process
  combines ISO 14001 and Responsible Care
• allows participating organizations to gain
  accredition for both ISO 14001 Environmental
  Management Systems and Responsible Care 14001
  Management Systems in a single audit.

46
Responsible Care

• Responsible Care Management System
• Policy Leadership
• Planning (PLAN)
• Implementation, Operation Accountability (DO)
• Performance Measurement Corrective Action
  (CHECK)
• Management Systems Review (ACT)

47
Responsible Care

• Policy Leadership
• Leadership Responsibility - Commitment
• Planning (PLAN)
• Define Risks/Hazards - Objectives Targets
• Process/Program Development - Communications
• Implementation, Operation Accountability (DO)
• Training - Documentation
• Procedures - Management of Change and Employee
  Empowerment

48
Responsible Care

• Performance Measurement Corrective Action
  (CHECK)
• Self-Assessment - Incident Investigations
• Internal Audits - Records Management
• Corrective/Preventative Action - Measurements
• Management Systems Review (ACT)
• Management Systems Review