COURSE ON PARTICIPATORY PLANNING, MONITORING AND EVALUATION IAC

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COURSE ON PARTICIPATORY PLANNING, MONITORING AND
EVALUATIONIAC 9 27 February 2004

• Personal Action Plan
• W. Odame Larbi

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Focus

• Improving PPME system in the Ministry of Lands
  and Forestry for performance and learning

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Key lessons learnt

• Concepts and principles of the ME processes
  developed for LAP understood and appreciated
• Current structure of MLF makes little room for
  learning
• Methodologies and tools for project design,
  project planning, project implementation and ME
  will be very useful for LAP
• Participatory approach to project planning, ME
  holds sway in managing for performance, learning
  and impact

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Key lessons learnt (2)

• Critical reflection is a necessary ingredient in
  ME and organisational learning
• Change management processes require good
  facilitation skills and participatory approaches
  to succeed

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Objectives of the Personal Action Plan

• Overall objective Establishing a functional ME
  system in MLF for learning and managing
  performance
• Sub-objectives
• Share knowledge gained during training with
  colleagues and staff
• Facilitate a process at the Ministry to develop a
  logframe for its functions based on its Mission
• Facilitate process to develop a functional ME
  for managing performance and learning culture
  with shared goals, shared culture, shared effort
  and shared information

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Key actions

• Debriefing superiors, peers, and other staff
• Develop logframe in a participatory manner
• Problem analysis (Problem tree tool)
• Objectives analysis (Objective tree tool)
• Analysis of strategies
• Development of logframe
• Develop ME system in a participatory manner
• Operationalise ME system
• Periods for critical reflection and monitoring of
  personal progress (Personal ME)

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Resources

• Time
• Funds for meetings
• Commitment and incentives for peers change
  facilitators
• Personal qualities
• Listened to
• Serious and committed

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Constraints

• A functional organogram must be developed with
  roles and functions clearly defined
• Budgetary allocation for organising meetings
• Resistance
• divergent views
• Disruption of routine practices
• Increased workload

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Conclusion

• A daunting task but doable and achievable
• Joint effort with T. K. Orgle (Group 2)
• Will keep all informed about progress

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Thank you