Title: New Mexico Public Education Department Instructional Material Bureau
1New Mexico Public Education DepartmentInstructio
nal Material Bureau
- Spring Budget Workshop
- Gilbert A. Perea
- Assistant Secretary
- Sally A. Wilkinson
- Bureau Chief
Session I April 3, 2008 Santa Fe, New Mexico
2WELCOME
- We have been successful when we walk away
from a conversation leaving the other person with
a specific goal and a sense of optimism .
- by Art Costa
3Our Workshop Goals
- At the conclusion of this workshop participants
will have a working knowledge of - 2008 Allocations for instructional materials
- Budget processes
- Changes to Supplement 9
- New Annual Inventory Reporting
- Instructional Material Bureau Projects
4Meeting Agenda
1. 2008 -09 Allocations
2. Update on IMB Activities
3. 2008 Supplement 9
4. PED Support Assistance
5. Question and Answer
5Instructional Material BureauProgram Support
- The goal of the Instructional Materials Bureau
is to provide schools access to superior quality
instructional materials which are aligned to NM
Standards and meet the needs of diverse student
populations.Â
6Instructional Materials Bureau Advisory Council
- Collaboration in building a continuous
improvement system to support our mutual
interests in the academic success of New Mexicos
students. - Purpose
- A forum for sharing of ideas regarding the review
and adoption process for instructional material - Participants
- National Association of School Textbook
Administrators (NASTA) representative and
statewide stakeholders representing New Mexico
districts and the community at large Quarterly
Meetings
7ALIGNMENT OF PED SUPPORT PROCESSES
Curriculum Standards
EPSS
SCHOOL IMPROVEMENT FRAMEWORK
Instructional Material Adoption
8Instructional Material Fund Public Schools
State Supported Schools
- 50 / 50 MODEL
- A minimum of 50 expenditures for the purchase of
Core basal instructional materials listed on the
PED authorized multiple list and - A maximum of 50 for Supplementary instructional
materials either on or off the PED authorized
multiple list maximum 25 of this fund may be
spent on other classroom materials
9The 50 / 50 MODEL
PED Multiple List
Core Basal 50
Other 25
10Instructional Material Fund Public Schools
State Supported Schools
-
- May purchase from the Depository and/or a
publisher - District Purchase Orders (PO) are submitted to
the depository
11Instructional Material Fund Charter Schools
- 100 Discretionary money
- May purchase on or off the PED authorized
Multiple list - May purchase from the Depository and/or a
publisher
12Instructional Material and School Library Funds
- 6.75.2.12 Unobligated and Unexpended
Instructional Material Balances - Instructional Material funds are available to the
school district, charter school, state
institution or adult basic education center for
expenditure in subsequent fiscal years.
13Instructional Material Budget
- 56107 CORE/BASAL INSTRUCTIONAL MATERIAL- Minimum
of 50 purchased from the State adopted multiple
list. - 56111 SUPPLEMENTAL INSTRUCTIONAL MATERIAL
Maximum of 50 purchased from the State adopted
multiple list and/or from materials not on the
multiple list. -
- 56108 OTHER CLASSROOM MATERIALS 25 of
Supplemental Material allocation (from object
code 56111) - 56114 SCHOOL LIBRARY
142008 Allocations
- Assistant Secretary, Gilbert Perea
- Allocations eligible entities
- Funding for new Charter schools
- School Library Allocations
15Supplement 9, Instructional Material Ordering
- Page 9, Annual Appropriation for Following
School Year - Write on the top of the P.O.
- Subject to availability of Appropriation
- Will not accept delivery before June 30th.
16Cash Balances
- Matt Lovato, Finance Coordinator
- During Operating Budget season, you may budget
the estimated cash balance. - If not done at the time, must be budgeted within
30 days of the finalization of the Audit. - IM dollar amount funded is based on current costs
of subject area materials funds are to be spent
on students instructional materials - Risk of legislature taking back unspent funds
does exist
17Instructional Material Annual Inventory Report
- All instructional materials ordered through
RESOLVE will be reported to the Instructional
Material bureau through the depository.Â
Districts/schools will not submit those items in
their inventory reports, due August 1, 2008. - All other materials NOT ordered through RESOLVE
Corporation will then become the responsibility
of the district/school to be added to the
inventory list supplied by RESOLVE. -
18Instructional Material Annual Inventory Report
- Districts/schools will facilitate this process by
accessing RESOLVES website (i-STAR) and entering
their items not purchased through RESOLVE. - All schools/entities must have all materials not
ordered through RESOLVE on the Annual Inventory
Form for submission by August 1, of each school
year beginning with the 2008 submission.Â
19Instructional Material Annual Report
- Information Required to be reported
- Two Sections Annual Report with Fiscal Info.
Page including School Library Fund - Beginning Cash from 06-07
- Revenue received for 2007-08 (total receipts from
IM allocations)
20Instructional Material Annual Report
- Earned Interest- Earnings from all deposits and
investments shall be credited to the revenue
account that provided the funds for investment - Expenditures (IM Purchases)
- Ending Cash Balance as of June 30, 2008
- Loss or return of instructional material
21Update on IMB StatewideProjects
22ADOPTION 2008Grades 9-12 Language Arts/Reading
Modern Classical Languages Education
- Summer Review Institute, June 1-6
- Faciltiators and Reviewers are Level 2 and 3a
teachers, current practitioners of the standards
and community leaders and parents - Focus on Content Standards, Research based
effectives studies, ELL strategies and
Professional Development
23ONLINE ADOPTION PILOT
- Expected outcome
- Decisions that are
- Data-driven
- Teacher supported and
- Ensure the best instructional materials are
available for classroom instruction.
24Free Instructional Material The Ordering
Process
- Collaborative project with Resolve Depository and
IMBAC for the 2009 Language Arts Adoption Orders - Districts will place orders through the
Depository on iSTAR system - Publishers will access the ordering information
through iSTAR system
25 Supplement 9 Administrative Requirements
Professional Services andProcedures for
Preparing Instructional Material BudgetsApril
2008
26Supplement 9
- 56108 Expenditure Code for Other Classroom
Materials (25 of 56111) - Other Classroom Materials are defined as
supplies and materials other than textbooks
essential to the support of classroom instruction.
27Supplement 9
- Statute 22.15.9 D (SB 1019)
- To provide textbooks to each student for each
class that conforms to curriculum requirements
and to also allow students to take those
textbooks home. - Adopt a policy to allow students to have
textbooks and to be able to take them home when
necessary. - Checklist from the IMB indicating approval
28 Supplement 9
- New Mexico State Rule
- 6.75.2.8 D. The department shall consider for
approval, requests for waiver - Instructional Material Fund Waiver Request -a
process which if the application is approved will
allow a district to request instructional
material money allocated for the purchase of
core/basal materials to be used to purchase
supplemental instructional materials.
29Supplement 9
- Petition For Review- refers to a formal
structured process within the Instructional
Material Bureau to resolve complaints and/or
inquiries regarding alleged violation of
Instruction Material Statute, Rule and Supplement
9 by the agency or any other entity.
30- Question and Answer
- I not only use all the brains
- that I have, but all that
- I can borrow.
- Woodrow Wilson
31Reminders
- Due August 1, 2008
- iSTAR electronic submission
- of Inventory Report
- Electronic submission of IM Annual Budget Report
32Training for Online District Reports
- New iSTAR Annual Inventory Report
- iSTAR Instructional material Ordering
- RESOLVE Instructional Material Depository
- Branch Manager, Conrad Husak
33Instructional Materials Advisory Council
- Submit ideas hardcopy and/or electronic
- Survey on IMB web site for constituents input
also - www.ped.state.nm.us
34Instructional Material Bureau Contacts
- Sally A. Wilkinson, Bureau Chief
- Telephone (505) 827-6415 or 476-0315
- Fax (505) 827-6411
- sally.wilkinson_at_state.nm.us
- Larry Bemesderfer, Ed. Administrator
- Telephone (505) 827-6415 or 827-3869
- Fax (505) 827-6411
- larryp.bemesderfer_at_state.nm.us
35Instructional Material Bureau Contacts
- Mathew Lovato, Finance Coordinator
- Telephone 827- 6483
- Fax
- mlovato_at_state.nm.us
- Cesaria Tapia, Administrative Assistant
- Telephone 827-6415
- Fax 827-6411
- cesaria.tapia1_at_state.nm.us