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New Mexico Public Education Department Instructional Material Bureau

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Title: New Mexico Public Education Department Presentation to Legislative Finance Committee Author: Veronica Garcia Last modified by: swilkinson Created Date – PowerPoint PPT presentation

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Title: New Mexico Public Education Department Instructional Material Bureau


1
New Mexico Public Education DepartmentInstructio
nal Material Bureau
  • Spring Budget Workshop
  • Gilbert A. Perea
  • Assistant Secretary
  • Sally A. Wilkinson
  • Bureau Chief


Session I April 3, 2008 Santa Fe, New Mexico
2
WELCOME
  • We have been successful when we walk away
    from a conversation leaving the other person with
    a specific goal and a sense of optimism .
  • by Art Costa

3
Our Workshop Goals
  • At the conclusion of this workshop participants
    will have a working knowledge of
  • 2008 Allocations for instructional materials
  • Budget processes
  • Changes to Supplement 9
  • New Annual Inventory Reporting
  • Instructional Material Bureau Projects

4
Meeting Agenda
1. 2008 -09 Allocations
2. Update on IMB Activities
3. 2008 Supplement 9
4. PED Support Assistance
5. Question and Answer
5
Instructional Material BureauProgram Support
  • The goal of the Instructional Materials Bureau
    is to provide schools access to superior quality
    instructional materials which are aligned to NM
    Standards and meet the needs of diverse student
    populations. 

6
Instructional Materials Bureau Advisory Council
  • Collaboration in building a continuous
    improvement system to support our mutual
    interests in the academic success of New Mexicos
    students.
  • Purpose
  • A forum for sharing of ideas regarding the review
    and adoption process for instructional material
  • Participants
  • National Association of School Textbook
    Administrators (NASTA) representative and
    statewide stakeholders representing New Mexico
    districts and the community at large Quarterly
    Meetings

7
ALIGNMENT OF PED SUPPORT PROCESSES
Curriculum Standards
EPSS
SCHOOL IMPROVEMENT FRAMEWORK
Instructional Material Adoption
8
Instructional Material Fund Public Schools
State Supported Schools
  • 50 / 50 MODEL
  • A minimum of 50 expenditures for the purchase of
    Core basal instructional materials listed on the
    PED authorized multiple list and
  • A maximum of 50 for Supplementary instructional
    materials either on or off the PED authorized
    multiple list maximum 25 of this fund may be
    spent on other classroom materials

9
The 50 / 50 MODEL
PED Multiple List
Core Basal 50
Other 25
10
Instructional Material Fund Public Schools
State Supported Schools
  • May purchase from the Depository and/or a
    publisher
  • District Purchase Orders (PO) are submitted to
    the depository

11
Instructional Material Fund Charter Schools
  • 100 Discretionary money
  • May purchase on or off the PED authorized
    Multiple list
  • May purchase from the Depository and/or a
    publisher

12
Instructional Material and School Library Funds
  • 6.75.2.12 Unobligated and Unexpended
    Instructional Material Balances
  • Instructional Material funds are available to the
    school district, charter school, state
    institution or adult basic education center for
    expenditure in subsequent fiscal years.

13
Instructional Material Budget
  • 56107 CORE/BASAL INSTRUCTIONAL MATERIAL- Minimum
    of 50 purchased from the State adopted multiple
    list.
  • 56111 SUPPLEMENTAL INSTRUCTIONAL MATERIAL
    Maximum of 50 purchased from the State adopted
    multiple list and/or from materials not on the
    multiple list.
  • 56108 OTHER CLASSROOM MATERIALS 25 of
    Supplemental Material allocation (from object
    code 56111)
  • 56114 SCHOOL LIBRARY

14
2008 Allocations
  • Assistant Secretary, Gilbert Perea
  • Allocations eligible entities
  • Funding for new Charter schools
  • School Library Allocations

15
Supplement 9, Instructional Material Ordering
  • Page 9, Annual Appropriation for Following
    School Year
  • Write on the top of the P.O.
  • Subject to availability of Appropriation
  • Will not accept delivery before June 30th.

16
Cash Balances
  • Matt Lovato, Finance Coordinator
  • During Operating Budget season, you may budget
    the estimated cash balance.
  • If not done at the time, must be budgeted within
    30 days of the finalization of the Audit.
  • IM dollar amount funded is based on current costs
    of subject area materials funds are to be spent
    on students instructional materials
  • Risk of legislature taking back unspent funds
    does exist

17
Instructional Material Annual Inventory Report
  • All instructional materials ordered through
    RESOLVE will be reported to the Instructional
    Material bureau through the depository. 
    Districts/schools will not submit those items in
    their inventory reports, due August 1, 2008.
  • All other materials NOT ordered through RESOLVE
    Corporation will then become the responsibility
    of the district/school to be added to the
    inventory list supplied by RESOLVE.

18
Instructional Material Annual Inventory Report
  • Districts/schools will facilitate this process by
    accessing RESOLVES website (i-STAR) and entering
    their items not purchased through RESOLVE.
  • All schools/entities must have all materials not
    ordered through RESOLVE on the Annual Inventory
    Form for submission by August 1, of each school
    year beginning with the 2008 submission. 

19
Instructional Material Annual Report
  • Information Required to be reported
  • Two Sections Annual Report with Fiscal Info.
    Page including School Library Fund
  • Beginning Cash from 06-07
  • Revenue received for 2007-08 (total receipts from
    IM allocations)

20
Instructional Material Annual Report
  • Earned Interest- Earnings from all deposits and
    investments shall be credited to the revenue
    account that provided the funds for investment
  • Expenditures (IM Purchases)
  • Ending Cash Balance as of June 30, 2008
  • Loss or return of instructional material

21
Update on IMB StatewideProjects
22
ADOPTION 2008Grades 9-12 Language Arts/Reading
Modern Classical Languages Education
  • Summer Review Institute, June 1-6
  • Faciltiators and Reviewers are Level 2 and 3a
    teachers, current practitioners of the standards
    and community leaders and parents
  • Focus on Content Standards, Research based
    effectives studies, ELL strategies and
    Professional Development

23
ONLINE ADOPTION PILOT
  • Expected outcome
  • Decisions that are
  • Data-driven
  • Teacher supported and
  • Ensure the best instructional materials are
    available for classroom instruction.

24
Free Instructional Material The Ordering
Process
  • Collaborative project with Resolve Depository and
    IMBAC for the 2009 Language Arts Adoption Orders
  • Districts will place orders through the
    Depository on iSTAR system
  • Publishers will access the ordering information
    through iSTAR system

25
Supplement 9 Administrative Requirements
Professional Services andProcedures for
Preparing Instructional Material BudgetsApril
2008
26
Supplement 9
  • 56108 Expenditure Code for Other Classroom
    Materials (25 of 56111)
  • Other Classroom Materials are defined as
    supplies and materials other than textbooks
    essential to the support of classroom instruction.

27
Supplement 9
  • Statute 22.15.9 D (SB 1019)
  • To provide textbooks to each student for each
    class that conforms to curriculum requirements
    and to also allow students to take those
    textbooks home.
  • Adopt a policy to allow students to have
    textbooks and to be able to take them home when
    necessary.
  • Checklist from the IMB indicating approval

28
Supplement 9
  • New Mexico State Rule
  • 6.75.2.8 D. The department shall consider for
    approval, requests for waiver
  • Instructional Material Fund Waiver Request -a
    process which if the application is approved will
    allow a district to request instructional
    material money allocated for the purchase of
    core/basal materials to be used to purchase
    supplemental instructional materials.

29
Supplement 9
  • Petition For Review- refers to a formal
    structured process within the Instructional
    Material Bureau to resolve complaints and/or
    inquiries regarding alleged violation of
    Instruction Material Statute, Rule and Supplement
    9 by the agency or any other entity.

30
  • Question and Answer
  • I not only use all the brains
  • that I have, but all that
  • I can borrow.
  • Woodrow Wilson

31
Reminders
  • Due August 1, 2008
  • iSTAR electronic submission
  • of Inventory Report
  • Electronic submission of IM Annual Budget Report

32
Training for Online District Reports
  • New iSTAR Annual Inventory Report
  • iSTAR Instructional material Ordering
  • RESOLVE Instructional Material Depository
  • Branch Manager, Conrad Husak

33
Instructional Materials Advisory Council
  • Submit ideas hardcopy and/or electronic
  • Survey on IMB web site for constituents input
    also
  • www.ped.state.nm.us

34
Instructional Material Bureau Contacts
  • Sally A. Wilkinson, Bureau Chief
  • Telephone (505) 827-6415 or 476-0315
  • Fax (505) 827-6411
  • sally.wilkinson_at_state.nm.us
  • Larry Bemesderfer, Ed. Administrator
  • Telephone (505) 827-6415 or 827-3869
  • Fax (505) 827-6411
  • larryp.bemesderfer_at_state.nm.us

35
Instructional Material Bureau Contacts
  • Mathew Lovato, Finance Coordinator
  • Telephone 827- 6483
  • Fax
  • mlovato_at_state.nm.us
  • Cesaria Tapia, Administrative Assistant
  • Telephone 827-6415
  • Fax 827-6411
  • cesaria.tapia1_at_state.nm.us
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