Scheduled Inspections

1
Scheduled Inspections
2
Procedures for Inspections

• All inspections will be carried out during
  regular working hours.
• The workplace WSH Employee Representative and the
  principal or supervisor will be responsible for
  daily monitoring of safety and regular
  inspections of their workplace before each
  quarterly HSD WSH Committee meeting.

3
Procedures for Inspections

• Inspection reports will be forwarded to the
  Safety Program Coordinator two weeks before the
  meeting.
• A committee consisting of the Assistant Safety
  Officer for Buildings and Grounds, the Assistant
  Safety Officer for Program and Students, the
  Safety Program Coordinator and the Employee
  Co-chair will review the inspection reports and
  appropriate items will be added to the agenda of
  the HSD WSH Committee Meeting.

4
Inspection Checklist
Document and Save
5
Workplace Report
6
Full Inspections of Workplaces by the Divisional
Committee

• Rotational Basis

7
Full Inspections by the Committee

• All inspections will be carried out during
  regular working hours.
• In addition to workplace inspections by the
  workplace representatives, the HSD WSH Committee
  will conduct full site inspections on a
  rotational basis, to be scheduled in advance of
  each quarterly committee meeting. Each workplace
  will be fully inspected once in a two-year
  rotation.

8
Full Inspections by the Committee

• Principals and supervisors will be notified in
  advance of their full inspection date. This will
  take the place of the regular workplace
  inspection for that quarter.

9
Full Inspections by the Committee

• Full inspections at each workplace will be
  carried out by
• Workplace WSH Employee Representative
• Workplace WSH Employer Representative (Principal
  or Workplace Supervisor)
• School Custodian (where applicable)
• Members of the HSD WSH Committee (Assistant
  Safety Officer for Buildings and Grounds / Safety
  Program Coordinator / Employee Rep others on
  rotation)

10
Full Inspections by the Committee

• Inspections shall identify unsafe conditions,
  unsafe procedures or work habits, health hazards
  and compliance with all safety laws, regulations
  and procedures of both the HSD and the province.
  The inspection team will use the checklist in
  Appendix B as a reference.
• The Buildings and Grounds Supervisor will review
  the inspection report with the principal or
  workplace supervisor and will provide him\her
  with a reference copy.

11
Full Inspections by the Committee

• Upon completion of a full inspection, a completed
  checklist will be reviewed along with regular
  workplace inspection reports and appropriate
  items will be added to the HSD WSH Committee
  agenda, with the minutes of the meeting
  identifying appropriate action to be taken, the
  time frame for completing that action and the
  person(s) responsible for taking the action.

12
Inspection Areas

• Boiler Rooms
• Electrical Rooms
• Loading Areas
• Custodial Storage Areas
• Public Areas
• Classrooms
• Office Areas

13
Inspection Areas

• Science Rooms / Labs
• Tech Labs / Shop Areas
• Welding Equipment
• Automotive Shops
• Woodworking Shops
• Painting / Printing / Photography
• Home Economics / Cafeterias

14
Inspection Areas

• Gymnasiums
• Building Renovations / Construction Areas
• Grounds
• Building Exterior
• Public Areas
• Classrooms
• Office Areas

15
Persons Working Alone
16
Working Alone

• Provincial legislation requires the employer to
  provide and implement a plan for any worker who
  is required to work alone. This plan must
  ensure, as far as reasonably practicable, the
  safety, health and welfare of a worker working
  alone.
• In most cases, workers working alone will be
  performing low risk tasks.

17
Working Alone

• Workers working alone in HSD must have a buddy
  system in place. This system requires any worker
  working alone to have a specified buddy and to
  call that buddy on a regular basis, at least
  every two hours higher risk activities will
  require a shorter interval between calls.
• Appendix D includes specific work alone guide
  lines for different employee groups.