_____ County

1
Action Planning Process

• _____ County
• Section Training

2
Action Planning Process Overview

• EOC Action Planning
• Importance of planning
• Operational Period

3
Action Planning Process Overview

• Developing the Action Plan
• Action Plan- essential elements
• Planning Cycle
• Part of Planning documentation

4
Objectives of This Training

• Identify major steps involved in the action
  planning process
• Identify those responsible for developing the
  Action Plan, and list their duties
• Explain the use of operational periods in the
  action planning process, and how they are derived
• Identify supporting materials to the Action Plan

5
Objectives

• Understand the importance of using the action
  planning process for planned events
• Understand the Action Planning Cycle
• Understand where the Action Plan fits in
  documentation
• Development of and Action Plan for a simulated
  scenario

6
The Action Planning Process

• Management by Objectives (used in ICS, SEMS,
  NIMS)
• Action Planning ensures total organizational
  awareness and knowledge of objectives

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Why An Action Plan?

• Coordinates Activities (work plan)
• Provides a clear statement of objectives and
  actions
• Basis for measuring work and cost effectiveness
• Provides organizational direction

8
.Why An Action Plan?

• Enhances communication
• Reduce redundancy
• Establish responsibility and accountability
• Documents response actions

9
Operational Period

• Purpose
• Who sets it?
• Does it change? Why?

10
Operational Period

• Sets a period of time for the completion of
  EOC Objectives.
• Set by EOC Director
• May change due to changes in event.

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Operational Period

• Common Lengths are
• 12 or 24 hours
• 2-4 hours for hazardous materials incidents
• Multiple days for relatively stable situations
  like debris removal form building collapses or
  landslides
• May coincide with Shift Change

12
Section Meetings

• Purpose to set Operational Objectives for each
  Section.
• Consistent with Management priorities and
  direction.
• Should be measurable and achievable by the end of
  the Operational Period

13
Who Does What in EOC?
Finance/Admin Establishes methods to track
costs.
14
Developing Objectives

• SMART Objectives
• S Specific
• M Measurable
• A Attainable
• R Relevant
• T Time for Completion

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Action Planning Steps

1. Management sets policy and direction
2. Assessment of situation (actions taken and
   impacts)

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Action Planning Steps

1. Each Section meets and sets objectives for the
   Operational Period.
2. Action Planning Meeting.
3. Implement objectives

17
Action Planning Cycle
18
Management Sets Policy Direction

• Identifies priorities (i.e., life property)
• Sets Operational Period
• Sets personnel policies as needed
• Sets fiscal policy as needed

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Assess The Situation

• What has happened?
• What progress has been made?
• How good is the current plan?
• What is the incident growth potential?
• What is the present and future resource and
  organizational capability?

20
Section Meetings

• Each Section develops objectives
• Based on Priorities
• Written as action statements (i.e., determine
  extend of deaths and injuries.)
• Follows the EOC Directors intent
• That are WHAT needs to be done

21
Action Planning Meeting

• Planning/Intelligence Section Chief facilitates
• Only Section Chiefs attend
• Each Section presents their objectives
• Brief time for comment

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Meeting Activities Responsibility
Give situation resource briefing conduct action planning meeting P/I Section Chief
Provide Priorities and policy issues. EOC Director
Provide Section Objectives and/or Objective status. Management and General Staff
Health and Safety Briefing. Safety Officer
Public Information Briefing Public Information Officer
Finalize, Approve Implement Plan. P/I Section Chief Finalize EOC Director Approves Management General Staff Implement.
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Action Planning Meeting

• Management may want to modify the objectives
  Management provides further direction
• Meeting is short only 30 minutes or less
• Announcement of next meeting, adjourn
• Planning/Intelligence Chief completes Action Plan
  and submits to Management for approval, prior to
  distribution to all of EOC.

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Complete Objectives
25
Next Operational Period
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What An Action Plan Provides

• Clear statement of objectives and actions
• Basis for measuring work and cost effectiveness
• Basis for measuring work progress and for
  providing accountability
• Documentation for actions taken

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Action Plan Essential Elements

• Statement of Objectives
• Organizational Structure
• Assignments
• Support Plans
• - Communications
• - Safety
• - Advance
• - Demobilization
• - Others as needed

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Operational Area EOC Priorities Support
Incidents, Cities and Special Districts in the OA.

• Coordinate information resources from cities
  and the Operational Area and forward to Cal EMA
  Inland Region.
• Establish shelter operations as needed
  coordinated within the OA.
• Request public health assistance as needed from
  OES Inland Region.
• Forward emergency proclamations to Cal EMA Inland
  Region.
• Monitor Fire and Law Enforcement activities
• Prepare Public Information Releases

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Operational Area EOC Priorities Support Incidents

• Coordinate information resources to support
  cities and county
• Social Services/ARC shelter operations
• County Health monitor and support health warnings
• Process local emergency proclamations
• Monitor Fire and Law Enforcement activities
• Prepare Public Information Releases

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EOC Priorities Support SEMS Level Below

• Regional Emergency Operations Center
• Coordinates Information Resources in support of
  Operations Areas while keeping SOC informed
• Monitor Fire Law Enforcement Mutual Aid
  activities
• Support Shelter Operations as requested
• Provide Health assistance as requested
• Activate Utilities Branch
• Process Local Proclamations

31
Action Planning Forms

• EOC Forms
• No set forms as established in ICS.
• FEMA utilizes the ICS Forms as used at the Field
  Level
• EOC specific forms will be made available in an
  updated RIMS

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• Questions??
• Answers!!

33
Action Planning Process

• _______ County
• Section Training