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What do you want and WhyCERTIFICATES AND
AGREEMENTS
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CERTIFICATE OF INSURANCE AGREEMENTS

• WHAT IS A CERTIFICATE OF INSURANCE AND
  SERVICE/USE OF FACILITIES AGREEMENT?
• WHAT DO I ASK FOR?
• WHY DO WE NEED THESE?

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CERTIFICATE OF INSURANCE

• A CERTIFICATE OF INSURANCE IS AN INSURANCE
  DOCUMENT PROVIDED TO US BY THE VENDOR/CLIENTS
  INSURANCE CARRIER
• THE CERTIFICATE WILL LIST THE TYPE OF COVERAGE
  THAT THE VENDOR/CLIENT MAY HAVE, CARRIER NAME,
  POLICY LIMITS AND EFFECTIVE DATES

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CERTIFICATE OF INSURANCE (COI) CONTD

• A CERTIFICATE OF INSURANCE PROVIDES US WITH THE
  NECESSARY INFORMATION IN ORDER TO CONTACT OR
  LOCATE THE CLIENT/VENDORS INSURANCE CARRIER IN
  THE EVENT OF DAMAGE TO OUR CAMPUS OR OUR
  FACILITIES BY THE VENDOR/CLIENT

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COI (CONTD)

• WE REQUEST A COI FROM ANY INDIVIDUAL, GROUP,
  BUSINESS OR ORGANIZATION THAT MAY BE PROVIDING A
  SERVICE TO RHIT OR USING OUR FACILITIES
• IF AN INDIVIDUAL, GROUP, BUSINESS OR ORGANIZATION
  IS PROVIDING A SERVICE WE WOULD ASK TO SEE
  PROOF OF INSURANCE FOR
• GENERAL LIABILITY (Minimum 1 Million)
• AUTO
• WORKERS COMPENSATION
• THESE ARE MINIMAL REQUIREMENTS. IT MAY BE
• NECESSARY TO REQUIRE ADDITIONAL COVERAGES
• OR LIMITS, BASED ON THE SERVICE BEING PROVIDED.

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COI (CONTD)

• WE ALSO REQUIRE THE INDIVIDUAL, BUSINESS, GROUP
  OR ORGANIZATION TO LIST ROSE-HULMAN AS AN
  ADDITIONAL INSURED ON THIS CERTIFICATE.
• BY LISTING RHIT AS AN ADDITIONAL INSURED, THE
  CLIENT/VENDORS POLICY WILL AFFORD COVERAGE TO
  ROSE-HULMAN FOR EXPENSES AND LEGAL FEES INVOLVING
  A THIRD PARTY CLAIM AGAINST THE CLIENT/VENDOR AND
  RHIT IN THE EVENT OF A CLAIM AGAINST THE
  CLIENT/CARRIER. (Ex Client is negligent and
  causes bodily injury to a third party. The third
  party will pursue the RHIT client/vendor and
  RHIT, since the incident happened on our campus.
  The client/vendor policy will now represent RHIT
  at the client/vendor carriers expense since the
  client/vendor was negligent and not RHIT)
• Without this endorsement, RHITs insurance
  carrier would have to represent RHIT and pay any
  legal expenses incurred for a negligent claim
  that was not directly created or caused by RHIT.
  This act will cause RHITs premiums to increase
  in future years.)
• THE ADDITIONAL INSURED ENDORSEMENT ALSO PROVIDES
  RHIT WRITTEN NOTIFICATION IN THE EVENT THE
  CLIENT/VENDOR POLICY SHOULD BE CANCELLED AT
  ANYTIME AFTER THE COI/ADDITIONAL INSURANCE
  ENDORSEMENT IS ISSUED.

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Certificate of Insurance
This is a Certificate of Insurance (COI). 99 of
all companies use this form but some companies,
such as State Farm, or specialty carriers have
their own version. When in doubt, please contact
me at X8457.
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Certificate of Insurance

• Once you receive the certificate, please fax to
  me at X8032 or send to me at CM21. I will review
  the certificate. If adequate coverage is not
  listed, I will contact the carrier/client/vendor
  directly and request a revised COI. I will also
  contact the RHIT individual that provided me with
  the original COI and advise them of my request.
• I will then add the vendor/client to our existing
  Banner COI database (FZBICOI).

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Certificate of Insurance

• The Banner COI database will list every
  vendor/client that is on campus (that I am aware
  of!) with a current COI and/or Agreement on file.
  If your vendor/client is not listed, please
  request a signed agreement and a COI BEFORE
  permitting the client/vendor on campus.

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Service Provider Agreement
This is a Service Provider agreement. This is
required from any individual, group, business or
organization providing a service. It does not
matter if fees are charged, an agreement is
always required. You would also request/obtain a
COI listing Rose-Hulman as an Additional
Insured A copy of this agreement and COI should
be retained by the requesting department and the
originals should be sent to Susan Butts in
Administrative Services.
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Use of Facilities Agreement
This form is required when an individual, group,
business or organization use our facilities or
our campus. Such events could include, but not
limited to, MS Walk, Car Show, Alumni Race,
Homecoming and etc. This agreement is required
even if no fees are charged. You would also
obtain a COI and request that Rose-Hulman be
listed as an Additional Insured for the date (s)
of the event. The original agreement and COI
should be sent to Susan Butts.
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COI/Agreements (contd)

• Never assume since an individual, business, group
  or organization has been on campus in the past,
  or are presently on campus, that we have an
  agreement or current COI on file. You must always
  check the COI list prior to allowing the
  client/vendor on campus. If they are not on the
  list, then I do not have a certificate or an
  agreement, and each must be obtained prior to
  coming on campus to provide a service or use our
  facilities

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Why Do I Care???

• If we allow an individual, group, organization or
  business to provide a service without adequate
  coverage, it could in turn affect RHIT.
• Example Client/Vendor has employees on campus
  and fails to obtain Workers Compensation
  insurance. The client/vendor has an employee
  that obtains an injury while working on our
  campus. The RHIT workers compensation
  insurance, which is meant for RHIT employees, may
  now be required by the State of Indiana to pay
  this injured workers wages, medical bills and all
  additional costs incurred due to this injury.

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Conclusion

• It is not your responsibility to answer insurance
  questions. Please feel free to direct
  individuals to me for a response.
• I will assist in anyway that I can in order to
  make this process easier for you.
• Suggestions, comments