Edward Byrne Memorial Justice Assistance Grant

1
Edward Byrne Memorial Justice Assistance
Grant Application Workshop for
Existing DTF Projects Multi-jurisdictional Task
Forces K-9 Resource Teams
September 11, 2012
2
2012 Application Agenda

• Changes and Updates
• Maximum Award Allocations
• Reporting and Attachments
• Reminders
• Questions

3
Changes and Updates

• Grant period January 1, 2013 December 31, 2013
• Word application form and submit to
  CJSI_at_cjcc.ga.gov
• Deadline October 5, 2012

4
Program Narrative

• No significant changes overall
• Sustainability Plan
• Detailed programmatic breakdown of all funds
  required. Attach a worksheet/spreadsheet that
  lists any and all federal, state and local
  government funding received, as well as funds
  received through asset forfeitures.

5
Maximum Award Allocations

• Decrease in fund availability due to 36.5 cut in
  Byrne-JAG funding since 2010 alone and a 56
  cut since 2004
• Maximum Allocation Table in Appendix
• Program budgets should reflect this funding
  constraint
• If two task force agencies combine and apply
  jointly, their maximum award is the sum of the
  available amount for the two separate agencies.

6
Maximum Allocation Formula

• Funding formula is based on 7 factors, carrying
  equal weight and approved by the CJCC Council for
  use in allocating JAG funds.
• 7 Factors
• Population Served
• Drugs Seized
• Asset Forfeiture
• Personnel
• Economic Index Ranking
• Number of Counties
• Percent of Budget Derived from Asset Forfeiture

7
Formula Calculation

• Each DTF allotted a base allocation of 30K
• Each DTF ranked 1 18 based on each of the 7
  factors, with 18 being the highest ranking
• Ranking for each factor became the number of
  points that task force received for that factor
• Example
• West Metro DTF has a total of 24 counties served,
  ranking them 18th, the highest rank among all
  DTFs, allotting the task force 18 points for the
  number of counties served category
• Haralson-Paulding DTF serves a total population
  of 171,104, ranking 16th across all DTFs,
  allotting the task force 16 points for the
  population served category

8
Formula Calculation (cont.)

• After each DTF was ranked and awarded points for
  EACH of the 7 categories, a point total was given
  
• The final total number of points was then divided
  by the total number of possible points across all
  categories.
• This total became the DTF Competitive Allocation
  Percentage.
• The DTF Competitive Allocation Percentage is then
  multiplied by the Final Total Funds Available for
  Formula Allocation.
• Example
• XYZ Task Force earns 120 points across the 7
  factors
• 120 / 1197 0.100250627
• 0.100250627 DTF Competitive Allocation
  Percentage
• 0.100250627 x 1,884,017 188,873.88
• 188,873.88 30,000 Base Allocation
  218,873.88

9
Budget Detail and Narrative

• Personnel Only
• For this grant period, use of funding is
  restricted to personnel salary and fringe
  benefits costs.
• Vacant Positions
• Provide a plan and timeline to fill any vacant
  positions.
• The timeline should assume each proposed position
  will be filled and active no later than the grant
  period end date of June 30, 2013.

10
Budget Detail and Narrative

• Vacant Positions (cont.)
• Explain how long the position has been vacant,
  the reason for the vacancy and the steps
  previously taken to fill the position.
• Provide supporting documentation (e.g., job
  postings)

11
Reporting

• Performance Measurement Tool (PMT)
• PMT is due 10th of the month following the end of
  the quarter
• Example July 1 - September 30th quarter report
  is due October 10th
• Submit quarterly report using assigned User ID
  and Password and log into https//www.bjaperforman
  cetools.org/
• Annual Report due February 1, 2014

12
Required Attachments

• Standard Assurances
• Disclosure of Lobbying Activities
• Certifications Regarding Lobbying, etc.
• Civil Rights Contact Form
• Audit Requirements Form
• Designation of Grant Officials PLEASE NOTE -
  the Finance Officer MUST be from the local
  government entity.

13
Required Attachments (cont.)

• Official Personnel Action Forms (PAFs) from the
  home local government entity for all grant-funded
  personnel that support and verify the salary
  included in the budget detail worksheet
• Job Descriptions for all grant-funded personnel
• A detailed programmatic breakdown of all funds
  that support task force operations
• An Memoranda of Understanding (MOU)

14
Required Attachments (cont.)

• Limited English Proficiency (LEP) policies and
  procedures for local government entity applicant
• EEOP Certification Form
• EEOP Short Form cover and signature pages if
  Section B of the Certification Form is required
• A copy of the Certification Form can be found at
  http//www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
• For instructions on completing an EEOP Short
  Form, visit http//www.ojp.usdoj.gov/about/ocr/eeo
  p_comply.htm

15
Reminders

• Attach all required documents
• Ensure documents requiring signature are signed
  by the appropriate, authorized official.
• If any of the required documents are missing or
  incorrectly executed, your application will be
  deemed incomplete and considered ineligible for
  funding

16
Reminders (cont.)

• Double-check budget calculations
• Submit Word application form to CJSI_at_cjcc.ga.gov
• Deadline October 5, 2012

17
Questions

• For questions related to the grant application
• Aisha Ford, Program Director
• [phone]
• Aisha.Ford_at_cjcc.ga.gov
• For questions related to PMT reporting
• Jennifer Wade, Planner
• [phone]
• Jennifer.Wade_at_cjcc.ga.gov

18
Questions

• For questions related to budget development and
  all fiscal questions
• Kristen Kinney, JAG Grants Specialist
• [phone]
• Kristen.Kinney_at_cjcc.ga.gov