Procedures for Three-Year Reevaluations Jolee Harney/Jenny Kurzer Marsha Holleman/Nancy Simmons

1
Procedures for Three-Year ReevaluationsJolee
Harney/Jenny Kurzer Marsha Holleman/Nancy Simmons
2

• EC students must be Reevaluated every 3 years, to
  determine continued eligibility.
• Evaluations may not be needed.
• Check due dates and combine meetings to save
  time.
• Contact parents early and plan ahead!

3
Explain the Options to parents

• Option 1
• Eligibility may be determined with a Review of
  Existing Data
• Examples
• Grades, state test scores, attendance records,
  discipline records, IEP progress, etc.

4
Option 2

• Collection of additional data with or without
  formal assessment.
• (See DEC 7)
• If you think you will need to do formal
  assessments, you need to start early.
• Psychologists need to know months in advance!

5

• Make sure parents understand that if you Evaluate
  and the student no longer qualifies for services,
  they may be dismissed. This could be a good
  thing!

6

• Developmentally Delayed students must have a
  Comprehensive Reevaluation
• 3 years after they are initially placed
• or before they are 8 years of age
• or by 3rd grade
• whichever comes first.

7
If you know ahead of time that no additional
testing will be needed, you may conduct the
Reevaluation in one meeting.
8

• Forms required
• Invitation
• DEC 7/Reevaluation - Do a detailed record review!
• Eligibility Determination
• DEC 5/Prior Written Notice
• DEC 4 (Develop a new IEP or revisit the current
  IEP Choose Addendum or Reevaluation
• as the purpose.)
• (A DEC 3 Worksheet is not required.)
• Note if the parent received a handbook on the Log
  or on the Team Minutes!

9
If you think you will need any additional data
or testing, you must conduct two meetings!
10
Meeting 1

• Invitation Letter
• DEC 7/Reevaluation
• DEC 2/Consent for evaluations
• Use the Eligibility Cheat sheet to choose
  assessments needed.
• DEC 5/Prior Written Notice

11
After the 1st meeting, do the following

• Request Vision Hearing and Speech Screening.
  (EC 414 a EC 414 b)
• Give these to your nurse and speech therapist.
• Send Request for Reevaluation, EC 416 to Mary
  Cameron Best at Liberty School with copies.

12
Meeting 2

• After you receive the test results and the
  assessment summary is completed
• Invitation Letter Include school psychologist
  and related service providers.
• Complete DEC 3 Worksheet for suspected
  categories.
• Eligibility Determination

13
Meeting 2 continued

• DEC 5 Prior Written Notice
• DEC 4 New IEP or revisit current one choose
  Addendum or Reevaluation.
• The date of this meeting is the new Reevaluation
  date!
• (The Goldenrod cover sheet to the psychological
  report goes in the permanent record.)

14

• Fill out the CECAS Student Information Form
  within 24 hours!
• Program Specialists will audit all
  Reevaluations, Initial Placements, and Transfers
• Make corrections needed to maintain 100
  accuracy.

15

• You must conduct a Reevaluation to add or delete
  any related service, including transportation,
  nursing, counseling, etc.
• Work with your related service providers and
  address the primary category. (This triggers a
  new Reevaluation date.)
• Changes to Separate or Separate School may
  require a reevaluation. - Ask your Program
  Specialist to review your data beforehand. See
  local procedures!
• Use your spell check on Easy IEP!

16
Questions???