Annual General Meeting

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Annual General Meeting

• Upper Canada Overseas Section
• 2012 Sep 18

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AGM - Attendees

• Adeyemi Arimoro
• Albert Bissember
• Andrew Haisley
• Dave Allcock
• Desmond Alvares
• Frank Boesche (via Skype)
• L.J. Lahodynskyj
• Mark Sear
• Samuel Azu
• Shane ONeill
• Stuart Anderson
• Thomas Ting
• Yan Jiang
• Varatham Pathmanatham

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AGM - AGENDA

• Welcome Address by Chair
• Presentation of 2011-2012 reports
• Acceptance
• For 2012-2013
• Election of Officers
• Volunteers
• Closing Address by Past Chair
• Dinner

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WELCOME
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REPORTS
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REPORTS - Web Master

• Development work done this past year
• Site unplanned outage (Aug 2012)
• ISP Webserve conducted unannounced
  upgrade/migration which also triggered Google
  malware alert not related to BCSUC site but
  rather hosting environment
• Outage and Risk forced issue towards long planned
  and due migration to reliable provider,
  regardless of service impact
• New provider Mediast Services Inc, efficiently
  assisted in transition within 24-48hrs
• Limited migration changes completed onto newer
  platform (PHP5/MySQL 5)

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REPORTS - Web Master

• Feature enhancements work schedule for the coming
  year
• Refresh site engine to be PHP5.3/5.4 compliant
  and leverage MySQL 5 optimization
• Simple social media modules and feeds
• Minor enhancements of content engine
• Optional SEO optimization through Mediast (paid
  service, needs scope and committee approval)
• Design adjustments and corrections
• Knowledge transfer - Administration interfaces
• Help wanted
• PHP5/MySQL 5 skills
• Facebook page development
• Contact Details
• fboesche_at_pbmc.com
• 604-828-2814

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REPORTS Canada Officer

• Canada rankings
• 01 for banking soundness
• 03 for higher education
• 04 for peacefulness (military involvement)
• 05 for happiness
• 14 for global competitiveness
• 51 on a list of freedom-of-information rankings
• Economy (June to June 2011)
• Best growth in G7 2.4
• 898 Average weekly salary
• House prices up 2.3
• Cdn is Strong (via Google)
• 1.0277 US dollars
• 0.6338 GBP
• Request this year
• BCS IT Diploma
• difficult to get information from BCS.ORG

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REPORTS Membership

• Role
• Complies with the BCS Data Protection Guidelines.
  
  
• Keeps a current and accurate list of membership.
• Membership can select up to 3 Sections/Branches
• Welcomes new local members
• Currently
• Numbers are down since 2010
• 349 vs 228 around the world
• 195 vs 152 in Canada
• 111 vs 91 in Ontario
• Retirement?
• 6 new people added BCSinUC since June 2012
• My Request
• Check and update your details
• Conversion of address information
• Misplaced data
• No cleanup
• Only YOU can update
• Impact

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REPORTS Treasurer
New approach to funding, is by budget. Works in
our favour. Not by headcount.
Average meeting Cost is 1,266 Down from 2,695
in 2010 1,432 in 2011
Funding for 2012/2013
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REPORTS Secretary - Meetings

• Role
• Ensure Meetings happen
• run well
• documented
• 2011/2012
• BCSinUC Events
• Chinese New Year
• Guest Speaker - Ian Kay from Michael Page Intl
• Tales from the Coalface (of IT recruitment)
• NOTE Ian has since started own Talent Practice
• This AGM
• Joint Events with IMECH / IET
• One meeting

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REPORTS Secretary - Committee

• Standard Operating Procedures (SOPs)
• BCS rules regulations
• Our detailed procedures, hints guidelines
• Posted on the Portal with the AGM
• Managed by the Secretary
• Input from each person on their area
• Chair Secretary
• Planning for the Year with other Engineers
• Pursuing separate programmes
• At least 3 of the Committee
• BCSinUC Committee
• 7 meetings from November 2011 to August 2012

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REPORTS - Chair

• As a volunteer group, it was important for us to
  focus on the aims of the Institute and bring
  value to our membership
• Attended Spring Convention in London
• understanding the real aims and views of BCS at
  HQ
• provide Section feedback..
• NOTE Desmond Alvares also attended as one of the
  International Sections Committee and ran the
  agenda for first day meetings. (Also a Volunteer
  during the 2012 Olympics).
• Our Committee worked together to create a 3 year
  strategy for our Section
• 2012/2013 Series will be centered on Risk in IT
  (Kickoff Oct 16th)
• 2013/2014 Healthcare IT
• 2014/2015 Manufacturing IT
• We have a new Online home
• www.bcsuppercanada.ca
• Twitter anyone - _at_BCSinUprCanada Follow us
• Facebook and LinkedIn in our future plans

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REPORTS - Chair

• Acknowledgement and Thank you!
• Stephen Armstrong (IMechE) Assisted with our
  Strategic Planning
• George Mok Organizing our Chinese New Year.
  George has been involved in the Upper Canada
  Section since its inception.
• Frank Boesche Web presence. Major change to
  move the site to the new location this year.
  Frank has been involved in the Upper Canada
  Section since its inception.
• Lu Lahodynskyj Treasurer and Membership. Lu has
  been involved since the inception of the Upper
  Canada Section.
• Andrew Haisley Secretary first year with us.
  New to Canada.
• Great job everyone Thank you for a great year!
• Looking forward to the upcoming years
• These are Your volunteers, serving you, our
  membership!

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REPORTS - Acceptance of Reports

• Propose Acceptance by Stuart Anderson
• Seconded by Dr. Albert Bissember
• Vote For 12
• Vote Against 0
• Vote Abstain 0

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2012/2013 New Committee

• Out with the old,
• and in with the New
  Committee

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Committee Overview

• Things of Note
• Lead the BCS in Upper Canada section
• Support the BCS membership in Canada
• Increase BCS sense of presence
• Lead by example
• Professional image
• Build, maintain and follow the SOPs
• Use IT to help our work, egour web-presence
• Manage the budget
• Section Committee members responsible for any
  debt incurred.
• Meet 4 times per year for planning / corrective
  actions
• Must be 3 Committee Members or more
• Elected volunteers

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Committee Candidates

• Officers
• Candidate for Chair
• Andrew Haisley
• Candidate for Secretary
• Mark Sear
• Candidate for Treasurer
• Lu Lahodynskyj

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Vote for Committee Officers

• Officers
• Chair Andrew Haisley
• Secretary Mark Sear
• Treasurer - Lu Lahodynskyj
• Vote
• Propose Acceptance by Stuart Anderson
• Seconded by Dr. Albert Bissember
• Vote For 12
• Vote Against 0
• Vote Abstain 0

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Introducing Committee Volunteers

• These roles are key to the coming year
• Past Chair Shane ONeill
• Chinese New Year Banquet - George Mok
• Webmaster - Frank Boesche
• Membership Lu Lahodynskyj
• Canada Officer Lu Lahodynskyj
• Professional Development Desmond Alvares
• Volunteers Required
• Media Relations
• Education Liaison Officer
• YPG

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Closing Remarks from the Past Chair

• Thank You all for Attending
• Reminder
• September 25th
• Joint Meeting hosted by IMechE
• Food provided
• Supper

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Dinner
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THE END