Grants Made Easy: Awarding and Monitoring Federal Grants

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Grants Made Easy: Awarding and Monitoring Federal Grants

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Title: Grants Made Easy: Awarding and Monitoring Federal Grants

1
Grants Made Easy Awarding and Monitoring
Federal Grants
G P D
Grant Programs Directorate

Presented
for the workshop at UMD School of Business
sponsored by
Governors Grants Office and Washington D.C.
Mayors Office of Partnerships and Grant Services

2
FEMA Grant Programs Directorate (GPD)

Our Mission
To provide a unified, solutions oriented approach
to federal
financial assistance management in support of
FEMAs
multi-faceted mission, priorities and customer
base.
Our Vision
The recognized leader valued for proactive
federal financial
assistance management that prepares the American
public
and supports them in their times of greatest
need.

3
Scope of FEMA Grant Programs

Provide grants management business services
50 Grant Programs at FEMA across 7 Directorates
also award and manage one-time grant awards
(i.e., earmarks)
6 disaster grant programs
Disaster and non-disaster grant programs follow
different processes
Regional grants staff do not award disaster
grants, but do manage them. Program Staff have
award authority per Program Regulations.
2007 Data
Non Disaster
7646 grants awarded (grants not projects)
Over 5B awarded
Disaster
129 grants awarded (grants not projects)
Over 5B awarded

4
FY 2007 Grant Awards
Type of Grants Number of Awards FY
2007 Assistance to Firefighters Grants 6436
672,280,341 Preparedness 788
3,697,455,785 Disaster Assistance 129
5,471,384,499 Non-Disaster Grants 422
785,490,791 Total Awarded in FY 07
7775 10,626,611,416
4
5
FEMA Grant Programs by Directorate

U.S. Fire Administration
Reimburse Firefighting on Federal Property
Degrees at a Distance
Training Assistance
State Fire Training Systems Grants
TRADE Grants
NFA Education Programs
EMI Independent Study
EMI Residential Educational
EMI Training Assistance
Fire Service Hazardous Materials
PARADE Grants
Safe Kids

Mitigation
Earthquake Consortium
National Dam Safety
Cooperating Technical Partners
Map Modernization Management Support
Community Assistance Program State Support
Services Element
Flood Mitigation Assistance
Repetitive Flood Claims
Pre-Disaster Mitigation Competitive
Hazard Mitigation Grant Program
Severe Repetitive Loss
Disaster Operations
Urban Search and Rescue Cooperative Agreements

Color Code
HQ Grant Programs
Currently in Regions
Direct Federal Assistance, loan, stipend programs
6
FEMA Grant Programs by Directorate

Disaster Assistance
Alternative Housing Pilot Program
Debris Removal Insurance
Disaster Donations Management
Katrina Case Management
9/11 Heroes Stamps
Emergency Food and Shelter National Board
Fire Management Assistance
Public Assistance
Crisis Counseling Program
Individuals and Households - Other Needs
Community Disaster Loans
Cora Brown Fund
Disaster Unemployment Assistance
Disaster Legal Services
Disaster Housing Operations for Individuals and
Households
Disaster Housing Assistance

Grant Programs
Assistance to Firefighters Grant (AFG) Program
Staffing for Adequate Fire Emergency Response
Grant Program (SAFER)
Homeland Security Grant Program (HSGP)
State Homeland Security Program (SHSP)
Urban Areas Security Initiative (UASI)
Metropolitan Medical Response Grants (MMRS)
Citizen Corps Program (CCP)
Transit Security Grant Program (TSGP)
Intercity Passenger Rail Security (Amtrack)
Freight Rail Security Grant Program (FRSGP)
Port Security Grant Program (PSGP)
Intercity Bus Security Grant Program (IBSGP)
Trucking Security Program (TSP)
Buffer Zone Protection Program (BZPP)
Emergency Operations Centers (EOC)
Operation Stonegarden (OPSG)
Interoperable Emergency Communication Grants
(IECG)
UASI Non-Profit

Color Code
HQ Grant Programs
Currently in Regions
Direct Federal Assistance, loan, stipend programs
7
FEMA Grant Programs by Directorate

National Preparedness
System Assessment and Validation for Emergency
Responders (SAVER)
National Training Program
Competitive Training Grant
Homeland Security Preparedness Technical
Assistance
Systems Support Grant Program
Chemical Stockpile Emergency Preparedness Program
(CSEPP)
Commercial Equipment Direct Assistance Program
(CEDAP)
Regional Catastrophic Preparedness Grant Program

Color Code
HQ Grant Programs
Currently in Regions
Direct Federal Assistance, loan, stipend programs
8
Evolution of GPD

FEMA formed in 1979 to respond to natural
disasters and civil emergencies
Grants Management Branch established within the
Office of Chief Procurement Officer
Office of Justice Programs (OJP) establishes the
Office for Domestic Preparedness (ODP)
Homeland Security Act of 2002 ODP transferred
to DHS March 1, 2003
2003 Office of State and Local Government
Coordination and Preparedness (SLGCP)
2005 SLGCP is incorporated under the
Preparedness Directorate as the Office of Grants
Training (GT)
Post Katrina Emergency Management Reform Act
(PKEMRA) of 2006 Preparedness to FEMA as of
April 1, 2007
Grants Management Branch, Preparedness Programs
Division (PPD), Office of Grant Operations (OGO)
combined to form the Grant Programs Directorate

9
Grant Programs Directorate (GPD)
Office of the Assistant Administrator for Grant
Programs W. Ross Ashley III
Grant Development Administration Division
(GDA) T. Trautman
Business Support Data Analysis Division
(BSDA) L. Lewis
Financial Accountability Oversight Division
(FAO) L. Lewis
Assistance to Firefighters B. Cowan
Systems B. Costa (A)
Operations J. Capps (A)
Financial Monitoring N. Baugher (A)
Reporting and Analysis C. Toro (A)
Transportation Infrastructure Security M.
McNamara (A)
Regional Operations Business Support J.
Cramer (A)
Audit M. Lloyd (A)
Homeland Security Programs E J. Hampton C M.
Larson (A) W J. Marks
Training D. Simmons (A)
Program Development Stacey Street (A)
10
Grant Development Admin. GDA
Grant Development and Administration (GDA)
Regional Operations Business Support
Homeland Security Programs
Transportation Infrastructure Support
Assistance to Firefighters
Program Development
11
GDA - Assistance to Firefighters (AFG)

Oversee funding for firehouses
and EMS rescue organizations
Develop grant guidance and
reports
Administer and programmatically monitor grants
(e.g. award, execution, closeout)

12
GDA - Transportation Infrastructure Security

Programmatic grant oversight for the majority of
Infrastructure Protection Program (IPP)
components
Key programs include
IBSGP, PSGP
and TSGP

13
GDA - Homeland Security Programs

Programmatic grant
oversight for Homeland
Security Preparedness Programs
Key programs include
EMPG and HSGP (CCP, MMRS, SHSP, and UASI)

14
GDA - Program Development

Establish program
guidance for new and
existing grant programs
Provide programmatic grant program administration
activities as related to award execution and
closeout for technical assistance elements of
HSPTAP

15
BSDA and FAO
Business Support Data Analysis Division (BSDA)
Financial Accountability Oversight Division
(FAO)
Systems
Operations
Financial Monitoring
Reporting and Analysis
Regional Operations Business Support
Audit
Training
16
BSDA/FAO has 7 Functional Areas

Policy
Regional Operations
Operations (HQ)
Systems
Training
Reporting and Analysis
Audit (A-133)

17
Functional Areas

Each functional area plays a unique and
interrelated role in the organization.
All require extensive knowledge of the Federal
requirements for all grants as outlined in
legislation, OMB Circulars, Regulations.
Every functional area ensures compliance,
standardization, and internal controls.

18
Compliance

Federal Grant and Cooperative Agreement Act
Authorizing Legislation (i.e. 9-11 Act, Stafford
Act)
Appropriations Language
Appropriations Law
Federal Regulations (i.e. 44 CFR)
Program Guidance
OMB Circulars (Administrative Requirements, Cost
Principles, and Audit)
State and Local Governments A-102, A-87, A-133
Educational Institutions A-110, A-21, A-133
Non-Profits A-110, A-122, A-133
For Profit A-110, FAR 31.2, A-133

19
Standardization

We ensure that FEMA applies Federal requirements
listed above evenly across all grant programs.
We ensure standardization of processes and
procedures wherever possible.
We standardize the implementation, application,
review, award/obligation, management, and
closeout of grants.

20
Internal Controls

We are the officials with the delegation of
authority to obligate FEMA in legally binding
non-disaster grant agreements.
We ensure the proper separation of duties between
the program office that determines eligibility
and the fiduciary agent that determines
reasonableness, allowability and allocability of
grant dollars.
We provide the review, oversight and
documentation required by all FEMA offices to
legally bind the Federal government in a grant
agreement.

21
GPD Outreach to Minority Institutions

Increase capacity of Minority Colleges and
Universities (MCU) to compete effectively for
grants.
Federal Agencies Are Required to Support
Executive Order 13256 Presidents Board of
Advisors on Historically Black Colleges and
Universities (HBCU)
Executive Order 13230 Presidents Advisory
Commission on Educational Excellence for Hispanic
Americans (HSI)
Executive Order 13270 Tribal Colleges and
Universities (TCU)

22
GPD Outreach to Minority Institutions

GPD Goal
Implement a strategic plan for the next three
fiscal years to support Historically Black
Colleges and Universities (HBCU), Hispanic
Serving Institutions (HSI), and Tribal Colleges
and Universities (TCU) as outlined below.
Three-Phased Approach
Establish partnerships
Utilize campus facilities
Visit campuses to attend job fairs and conduct
workshops for faculty about FEMA grant funding
opportunities

23
GPD Outreach to Minority Institutions

Establish Partnerships Between
FEMA Headquarters and Regional Offices
HBCU, HSI and TCU
Non-Federal Organizations
Utilize Space at HBCU, HSI, and TCU for Meetings
and Workshops attended by GPD staff and grant
recipients.
Visit Campuses
Attend Job Fairs
Conduct Grant Workshops for Faculty
Disseminate FEMA Materials

24
Locations of FEMA Regional Offices
Regional Office
25
GPD Outreach to Minority Institutions

Select at least one minority institution per
HBCU, HSI, and TCU as a site for an event to
support three minority institutions per fiscal
year.
Next Steps
Identify event or activity planned for each
institution.
Set date for event or activity.
Determine cost of event or activity.

26
Distribution of HBCUs, TCUs and HSIs
I
WA
ME
VT
MT
ND
II
X
NH
MN
OR
VIII
MA
ID
WI
NY
SD
MI
RI
WY
CT
V
Puerto Rico
PA
IA
IX
NE
NJ
NV
OH
Virgin Islands
IL
VII
IN
DE
UT
WV
CO
VA
III
MD
KS
KY
MO
CA
NC
DC (HSI and HBCU)
TN
OK
AZ
AR
SC
NM
IV
MS
VI
GA
AL
TX
LA
FL

American Samoa
Guam
U.S. Trust Territory of the Pacific Islands

Key

HBCU Historically Black Colleges and
Universities
HSI Hispanic Serving Institutions
TCU Tribal Colleges and Universities

27
FEMA Grant Program Eligibility

Universities are Eligible to Be Grantees of
Competitive Training Grants Program
Fire Prevention Safety
Universities are Eligible as Sub-Grantees for
Homeland Security Grant Program
Pre-Disaster Mitigation Program
Public Assistance Grant Program

28
Workshop Overview
29
Workshop Objectives

Build Team Approach
Understand the Business Practices
Develop Networks Among Recipients and
Subrecipients
Problem Solve on Specific Issues

30
FEMA Grants ManagementFrom the Top
31
Grants Management Business Process

Applies to All Grant Programs
Manages Resources
Creates Common Framework and Communication

32
Business Process The Grants Cycle
Funding Acquisition
Subrecipient Solicitation
Program Establishment
Subrecipient Selection
Project Modification
Application and Award
Monitoring
Close- Out
Payments
Reporting
Audits
33
Business Process The Grants Cycle

Fundamentals for Any Grant Program
Processes are Not Mutually Exclusive
Cycle Sequence is Important
Starts with Pre-Award and Ends with Post-Award

34
Pre-Award Business Practices
Funding Acquisition
Program Establishment
Subrecipient Solicitation
Subrecipient Selection
Application and Award
35
Post-Award Business Practices
Monitoring
Project Modification
Payments
Reporting
Audits and Close-out

36
Business Process The Grants Cycle
Funding Acquisition
37
Award and Terms Conditions

Award Notification to Grantee
Terms Conditions
Sign Award and Special Conditions

38
Setting Program Prioritiesfor the State/Territory

Determining Priorities and Capabilities
Support Homeland Security Strategic Goals
Identifying Initiatives, Investments and Projects
Consensus from State/Territory Advisory Board

39
Setting Program Priorities

Establish Subrecipient Grant Period
Determine Competitive/Non-Competitive Application
Process

40
Business Process The Grants Cycle

Program Establishment
41
Establishing Policies and Procedures

All Grant Stages
Application
Award
Administration
Review

42
Establishing Your Program

Roles and Responsibilities
Policy, Program and Grants
Setting Goals and Priorities
First 100 Days

43
Establishing Your Program

Physical Location
Information Technology Requirements/Needs
CommunicationExternal
Public
Media Relations
AttorneysState, County, Other
SubrecipientsYour Customers

44
Establishing Your Program

CommunicationInternal
Written Policies/Procedures
Regular Staff Meetings
Dialogue with Senior Management

45
Establishing Your Program

Information Management
AccessibleShared with All Disciplines
RetrievableeGMS
Analyze Data to Improve Decision-making
Data Calls
Supportable

46
Establishing Your Program

Strong Financial Management System
Staffing Needs and StructureKey Positions
Integrating Policy, Program and Financial
Assistance from Other Agencies Memorandum of
Understanding (MOU)

47
Establishing Your Program

Hiring Personnel
Management and Administrative (MA) Costs vs.
Planning Costs
Position Descriptions
Posting Jobs and Interviewing
Background Checks - Time is
Consultant Contracts

48
Establishing Your Program

Training Personnel
Cross-training
Retention and Career Development
MA Use for Online Courses
MA BudgetTravel for Staff Training
Document and Evaluate Annually

49
Business Process The Grants Cycle

Subrecipient Solicitation
50
Prepare Applications and Guidelines

Integrate Priorities
Require Budget and Program Narratives
Incorporate Required Elements

51
Prepare Applications and Guidelines

Include Grant Terms and Conditions
Required Signatures
Include Example of Subgrant Application

52
Announce Funding and Priorities

Publish Funding Availability and Deadlines
Consider Conditional Grant Awards
Conduct Grant Application Workshops

53
Business Process The Grants Cycle
Subrecipient Selection
54
Develop Criteria, Review and Select

Policy, Program and Financial Grant Staffing
Compare Project with Goals
Supports Approved Initiatives and Investments
Cost Analysis of Budget, including Narrative

55
Develop Criteria, Review and Select

Necessity, Reasonableness, Appropriateness
Review by Program Office (PO)
Review Prior Subrecipient Performance

56
Business Process The Grants Cycle

Application and Award
57
Subawards and Release of Funds

Subrecipient Special Conditions
State Policies and Procedures
Reporting Forms and Instructions
Program Evaluation
Audit and Close-out Forms and Instructions

58
Financial Management

Organizing for Receipt of Federal Funds
Program v. Financial-Not Mutually Exclusive
Understanding Federal Requirements
Establishing Policies and Procedures

59
Financial Management Systems

Minimum Requirements for Financial System
Provide Financial/Performance Data
Required by A-102 and 2 CFR Part 215
Associate Grant Expenditures to Specific Funding
Source
Provide Clear Audit Trail
Manage Cash Effectively

60
Financial Management Systems

Adequate Accounting Systems Require
Internal Controls
Ability to Test Internal Control
Chart of Accounts
Compliance with CMIA
Procedures Minimizing Federal Cash-on-Hand

61
Financial Management Systems

Adequate Accounting Systems Require
Track Expenditures (Budget Control)
Track both Financial and Program Budgets
Ensure Allowability of Costs Charged to Grants

62
Financial Management Systems

Adequate Accounting Systems Require
Documentation for All Grant-related Expenditures
Broken Down by Award
Fulfill Government-required Financial Reporting

63
Financial Management Systems

Must Record and Report Grant Funds
Receipt
Obligation
Expenditure

64
OMB Circulars Which Do I Follow?

State, (Territories), Local Governments and
Indian Tribes
A-87 for Cost Principles
A-102 for Administrative Requirements
A-133 for Audit Requirements

65
OMB Circulars Which Do I Follow?

Educational Institutions, Hospitals and
Non-Profits
A-21 for Cost Principles (Educ. Hospitals Only)
A-122 for Cost Principles (Non-Profits Only)
A-110 for Administrative Requirements
A-133 for Audit Requirements

66
Policies and Procedures

What?
Integrate Federal and State Policies
Develop Internal and External Forms and
Procedures
Publish Formally

67
Policies and Procedures

Why?
Provides Documentation and Authorization
Tracks Modifications
Provides Accountability and Audit Compliance
Who?
Obtain Support Prior to Implementation

68
Procurement

Review Financial Guides and OMB Circulars
Identify Conditions Requiring Prior Approval
Develop Forms for Prior Approval

69
Procurement

Understand Differences Between Types
Competitive
Federal (GSA) or State Contract
Sole Source-Use is Discouraged
Emergency or Uniqueness

70
Procurement

Sole Source requirements in 44 Code of Federal
Regulations (CFR) Part 13
Item only available from one source
Emergency
Awarding agency authorizes
After solicitation of a number of sources,
competition deemed inadequate
Project Director and Local Procurement Official
Signatures

71
Fiscal Matters
72
Fiscal MattersProceed with Caution

Allowable vs. Unallowable Costs
Prior Approval Costs
Renovations and Construction
Travel Authorizations

73
Fiscal MattersProceed with Caution

Time and Effort
Overtime and Backfill
Direct Costs
Indirect Costs

74
Fiscal MattersProceed with Caution

Supplantation
Consultants
Fair Market Value-cautious on sole sourcing
contractors
Interest Earned/Program Income
Match

75
Fiscal MattersProceed with Caution

Cash Advance
Interest Earned (CMIA)
Outstanding Purchase Orders
Excessive Spending Near End of Grant Period
Records Retention

76
Business Process The Grants Cycle
Monitoring
77
Monitoring Visit

Conducted by Program Analyst
Two Types
DeskAdministrative Monitoring
On-siteStrategic Monitoring

78
Program Monitoring VisitDeskAdministrative
Monitoring

Office Based
Review Recipients Signed Grant Award
Review Signed Application (SF-424

79
DHS Program Monitoring VisitDeskAdministrative
Monitoring

National Environmental Policy Act (NEPA) Letter
Copies of Modifications / Amendments
Follow-up Letter with Findings

80
DHS Program Monitoring VisitOn-siteStrategic
Monitoring

Pre-visit
Review DHS Guidance (National Priorities,
Planning Scenarios, TCL, etc.)
Review Current Fiscal Year Investments
Review Financial Monitoring Report(s) and
Performance Report(s) for Follow-up

81
DHS Program Monitoring VisitOn-siteStrategic
Monitoring

Final Steps
Post-visit Letter (15 days)
Monitoring Report (30 days)

82
GPD Financial Monitoring VisitMission Ensure
Stewardship over Federal Funds Awarded
83
GPD Financial Monitoring Visit

GPD Does Not Conduct Audits
GPD Does Conduct
On-site Financial Reviews
Desk-based Financial Reviews
Resolution of Audit Reports
Technical Assistance to Grantees

84
GPD Financial Monitoring Visit

Pre-Visit Letter to Recipient
All Financial and Administrative Grant Files
List of Awardees and Files for Each Subaward
Related to Each Grant
Policies and Procedures Manuals

85
GPD Financial Monitoring Visit

Pre-Visit Letter to Recipient
Detailed General Ledger (G/L) Reports
All Expenditures Charged to Each Grant Award
Financial Status Reports (SF-269a)
G/L Reconciliations for Each Quarter

86
GPD Financial Monitoring Visit

Pre-Visit Letter to Recipient
Supporting Documentation for All Expenditures
Invoices
Receipts
Purchase orders
Contracts

87
GPD Financial Monitoring Visit

Pre-Visit Letter to Recipient
Supporting Documentation for All Expenditures
Travel Authorization Forms/Travel Vouchers
Timecards
Payroll Registers

88
GPD Financial Monitoring Visit

Create Monitoring Profile
Program Office Monitoring Report
Audit Findings
Grant File Review
Pass-through Requirements
SF269 Analysis
Match Requirements

89
GPD Financial Monitoring Visit

ANALYZE, REVIEW and EVALUATE
Procurement Practices
Subrecipient Files (Programmatic and Financial)
Subrecipient Monitoring
Accounting System
Management and Administration (MA)
Inventory

90
GPD Financial Monitoring Visit

ANALYZE, REVIEW and EVALUATE
Policies and Procedures
Flow of Funds
Pass-through Requirements
File Documentation
SF269 Analysis
Payroll
Travel

91
GPD Financial Monitoring Visit Top Monitoring
Findings

Inventory Management Deficiencies
Inadequate Subrecipient Monitoring
Excess Cash on Hand
Grantee Has No Written Procedures

92
GPD Financial Monitoring Visit Top Monitoring
Findings

Project Period Expired
No Grant Adjustment Approving Extension
Failure to Manage Audit Results
Inadequate Accounting Procedures

93
GPD Financial Monitoring Visit Top Monitoring
Findings

Financial Status Reports Fail To Agree With
Accounting Records
Questioned Expenditures
Untimely Submission of SF-269a Financial Status
Reports

94
Case Study Monitoring Assistance to
Firefighters Grant (AFG) Program
95
Assistance to Firefighters Grant (AFG) Program

Financial Assistance directly to Fire Departments
and non-affiliated EMS Organizations
560 million for FY 2008
Fire Prevention Safety
Staffing for Adequate Fire Emergency Response
(SAFER)

96
AFG Site Visit Preparation

Criteria for Selecting Grantees
State
Dollar Threshold
Diverse Sample
Contact and Correspondence
Confirmation Letter and Reviewer Checklist

97
AFG Monitoring PPPE

Procurement
Personnel
Property
Expenditures

98
AFG Monitoring Procurement

Local or State Written Procurement Policy
Specs, Bids, Quotes
Single Source Justification
Conflict of Interest

99
AFG Monitoring Personnel

Time Attendance (Fire Prevention SAFER)
Overtime Records (Training)
Rosters

100
AFG Monitoring Property

Inventory Maintenance Records
Fixed Asset Threshold
Physical Inventory of Equipment

101
AFG Monitoring Expenditures

Evidence of Expenditures to Include Purchase
Orders, Receipts, and Canceled Checks
Tracking / Flow of Funds
A-133 Audit

102
Subrecipient Program and Financial Monitoring
103
Subrecipient Monitoring Purposes

Periodic Monitoring Required
Information Sharing and Gathering
Reinforce Priorities and Policies

104
Subrecipient Monitoring Benefits

Technical Assistance
Subrecipients Identify/Showcase Successes
Ensure Projects are on Track
Improve Communications/Process
Correct Shortfalls and Offer Solutions

105
Subrecipient Monitoring Different Approaches and
Types

Desk
Provides Documentation
Used When Staff Size is Limited
Short-Term Approach
Captures Limited Information

106
Subrecipient Monitoring Different Approaches and
Types

Site Visits
Staff/Team Approach
Direct Contact with Stakeholders
Projects and Players
Visual Project StatusBig Picture
Requires Follow-up

107
Subrecipient MonitoringTools and Resources

Federal Guidelines
OMB Circulars
Program Guidance (by Federal Fiscal Year)
State Requirements
Monitoring Checklistfor Consistency

108
Getting StartedTake the Temperature
109
Subrecipient Monitoring What to Expect

Determine General Health
Project Goals and Project Management
Staff Make Advance Notes
Areas Needing Special Attention
All Staff Talk (Policy, Program and Financial)
Most Recent Status

110
Subrecipient Monitoring What to Expect

Pre-Monitoring Letter/Email
Confirm Location, Date and Time
Name of Staff Conducting Monitoring
Subrecipient Representatives Required
Project Director and Financial Officer
Authorized OfficialProcurement Official(s)

111
Subrecipient Monitoring What to Expect

Pre-Monitoring Letter/Email
Monitoring Objectives
Materials/Equipment Necessary for Monitoring
Inventory InspectionLocation
Grant File(s)
Programmatic and Financial Records
Grant-funded Personnel

112
Subrecipient Monitoring What to Expect

Compare Grant FilesYours and Theirs
Signed Grant Award
Final Application (Program/Financial Pages)
Met Special Conditions
Personnel StatusPosition Descriptions?,
Interviewing?, Hiring?
Status of Procurement, Revisions, etc.

113
Subrecipient Monitoring What to Expect

Review Grant File(s) Folder
Previous Monitoring Reports/Correspondence
Compliance with Deadlines
Progress and Financial Reports
Fiscal Information
Invoices, Payments, Backup, POs

114
Subrecipient MonitoringSuggested Grant File
Format
Label each tab
1. Correspondence
1. Correspond.
2. Blank Forms, POC Info.
3. Financial-Payments-Special Cond.
4. Application, Signed Award, GANs
5. Review Audit Resolution
6. Progress Monitoring Reports
115
Subrecipient Monitoring What to Expect