KPMD (IT Solutions) Ltd

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Title Page
KPMD (IT Solutions) Ltd Blades Enterprise Centre,
Bramall Lane, Sheffield S2 4SU, United
Kingdom telephone [phone] fax 44
(0)870 705 2655 email mick.daniels_at_kpmd.co.uk w
w w . k p m d . c o . u k
Software for external quality assessment and
proficiency testing organisers.
Version 3.0
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System Overview
Office system multi-user with MS Access or SQL
Server database modules for Lab (Participant)
Management, To Do Items and Distribution
Management.
Some participants still rely on paper-based
results data entry and reports.
Internet access for participants for data entry
and reports (Acrobat PDF files).
Samples sent to participants.
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Login Screen
Office based system written using Microsoft
Visual basic .Net using a SQL Server or Access
database. This system runs on PCs using Microsoft
Windows connected together over a local or wide
area network.
Easy searching on name etc
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Participant / Laboratory List
After logging in, the opening screen displays all
participants.
Search options
Double-click to view lab records
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Lab Main Details Tab
Double-clicking displays a participants details.
Various Tabs across the top of the form displays
different details.
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Lab Contacts Tab
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Lab Finance / Registration Details Tab
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Lab Correspondence Tab
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Lab Queries Tab
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Lab Queries / Actions Tab
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Lab Cohorts Tab
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Lab Meetings Tab
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Administration Lookup Maintenance
From the Main Participant List form, an
administrator can maintain the various look-up
tables.
Maintain system data eg system users,
distributors, currencies, programme prices etc
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Administration Web Services
Web Services are used to transfer data from the
office system to the website and vice versa.
Update website database using Web Services
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Reports
Various reports generated using Crystal Reports
(enabling export to Word, Excel and Acrobat PDF
format) or mail merge using Word and Word
templates
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Batch Processes
To automate the registration process, batch
registration/invoices creates all the necessary
forms.
For batch registration forms and batch invoices /
invoice requests
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To Do List
The To-Do functionality can be used to record
participants questions, handle complaints,
document requests from participants (eg for extra
samples), set reminders, etc. A request or
complaint can generate many different actions,
each of which can be allocated to different
members of staff. This To-Do list will be loaded
first when a member of staff with allocated
actions logs in.
Multiple actions generated from queries
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To Do List Action Details
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Distribution List
The main screen in the Distribution module is the
list of distributions. This can be filtered by
Scheme (Test / Programme), or by dates. Double
clicking on a specific distribution (row) loads
the Distribution Details form.
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Distribution Details
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Distribution Main Functions
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Distribution Results Data Entry
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Distribution Reports
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Distribution Administration Lookup Maintenance
From the Main Distribution List form, an
administrator can maintain the various look-up
tables which are related to distributions. This
normally includes Sample data and can include
elements of stock control as well as the
management of reference materials if this is
applicable.
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Distribution Administration Method Example
Example of Method maintenance where methods can
be used across different schemes / programmes
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Participant Report Example 1
Distribution Reports can take many formats
ranging from simple tabular presentation of
results to multiple graphical representations. PT
Organisers often like to present results based
on different methods, or instruments for
comparison purposes. We will replicate your
reports in whatever format is required.
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Participant Report Example 2
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Participant Report Example 3
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Website Login
Website designed to match clients corporate
image with colours, logo, fonts, images etc.
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Website Programme Selection
Scheme selection using drop-down combo box to
display list of distributions. Click a row for
data entry form and report.
Your programmes
Status of each distribution shown.
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Website Result Data Entry
Screen designed to match paper data entry forms
if necessary.
Buttons to save data, mark it complete (after
which it cannot be changed), and download report
(when available).
Print a blank results form for data entry.
Qualitative, quantitative and interpretive result
with validation where required.
Drop-down combo boxes for methods, units,
machines, techniques etc, with validation of
acceptable combinations if required.
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Website Participant Registration 1
Existing Participants can login and accept or
change their existing registration data. New
participants select the tests they wish to
subscribe to, and if applicable, choose methods,
machines etc that they will be using.
Some of our clients now use online registration.
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Website Participant Registration 2
Existing Participants confirm or change their
existing contact details. Participants can have
as many contacts as required, default, report,
quality manager, finance etc.