PRE-KINDERGARTEN ADMISSIONS TRAINING

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PRE-KINDERGARTEN ADMISSIONSTRAINING

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• PowerPoint Cover Little Tiny Mouse designed by
• Nyla Pesantes Kindergarten
• PS/IS 180, The Homewood School, Brooklyn
• Andrea Shelfo - Teacher

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Overview

• The 2009-2010 public schools Pre-Kindergarten
  Admissions Process provides
• Equity of access with a uniform enrollment
  process
• Single application for public school
  pre-Kindergarten programs
• Clear guidelines and admissions priorities
• No first-come, first served enrollment for public
  school pre-Kindergarten programs

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Highlights

• This past 2008-2009 school year
• 547 schools participated in the centralized NYC
  DOE pre-K enrollment process
• 23,580 children applied and 20,780 children
  received offers
• 21,579 students are currently attending a DOE
  school-based pre-K program

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Key Dates

• March 6 Pre-Kindergarten Application Period
  Opens Pre-Kindergarten Directory and
  Applications available in schools, online, and
  Borough Enrollment Offices
• April 3 - Pre-Kindergarten Application Period
  Closes
• Week of May 18 Families receive offer letters
• May 18 May 29 Families pre-register at
  schools

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Outreach

• Schools should continue to host open houses and
  school fairs, conduct tours, and continue in all
  ways to reach out to parents as they have done in
  the past.
• The public school pre-K admissions process is the
  same for all eligible students. Therefore were
  asking schools to assist any parent who wants
  information about the pre-K admissions process.
  Schools can provide parents with the
  pre-Kindergarten directory and encourage parents
  to attend one of the pre-K information sessions
  that will be held throughout the city. All
  information sessions will be held from 630pm to
  800pm. See the next slide for sessions dates
  and locations.

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Pre-K Information Session Schedule
3/3/09 Brooklyn Andries Hudde
3/3/09 Manhattan H.S. for Health Professions and Human Services
3/4/09 Brooklyn Brooklyn Technical High School
3/5/09 Queens John Adams High School
3/5/09 Bronx Theodore Roosevelt Educational Campus
3/10/09 Brooklyn Seth Low IS 96
3/10/09 Manhattan Louis D. Brandeis High School
3/11/09 Bronx PS/MS 194
3/11/09 Staten Island New Dorp High School
3/12/09 Brooklyn J.H.S. 291 Roland Hayes
3/12/09 Queens Aviation High School
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Advertising Your Open Houses and Tours

• If your school would like assistance advertising
  your open houses for your pre-Kindergarten
  programs, etc. please provide the Office of
  Student Enrollment with the dates/locations/times
  and we can post this information on the
  Elementary School Enrollment webpage. We can
  also send the information to families via the DOE
  pre-Kindergarten parent email list.

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Pre-K Directories And Applications Available
March 6

• Pre-Kindergarten directories and applications
  will be delivered to Elementary Schools beginning
  Thursday, February 26 through Thursday, March 5.
  It will take approximately one week to deliver
  directories to all the schools. With that in
  mind, we are asking schools to not distribute the
  directories to families until Friday, March 6,
  the day the pre-Kindergarten application period
  opens.

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Eligibility

• Children born between January 1 and December 31,
  2005, who will turn four years old between
  January 1 and December 31, 2009, and who reside
  in New York City are eligible to participate in
  UPK programs that are offered by the New York
  City Department of Education.
• Parents/Guardians of applicants must be NYC
  residents and must apply for a public school UPK
  program through the centralized DOE admissions
  process.

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Admission Priorities

• Siblings will be given first preference for
  admission to all UPK programs in public school in
  the following priority order
• Siblings applying to a pre-Kindergarten program
  at their zoned elementary school.
• Siblings with no zoned school or whose zoned
  school has no pre-Kindergarten program, applying
  to a school with a pre-Kindergarten program
  within their district.
• Siblings who are zoned for a school with a
  pre-Kindergarten program, but are applying to
  another school with a pre-Kindergarten program
  within their district.
• Siblings applying to a pre-Kindergarten program
  outside their district but in their borough.
• Siblings applying to a pre-Kindergarten program
  outside their borough.

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Admission Priorities

• After sibling preference, non-siblings will
  be admitted according to the following order of
  priority
• Non-siblings applying to a pre-Kindergarten
  program at their zoned elementary school.
• Non-siblings with no zoned school or whose zoned
  school has no pre-Kindergarten program, applying
  to a school with a pre-Kindergarten program
  within their district.
• Non-siblings who are zoned for a school with a
  pre-Kindergarten program, but are applying to
  another school with a pre-Kindergarten program
  within their district.
• Non-siblings applying to a pre-Kindergarten
  program outside their district but in their
  borough.
• Non-siblings applying to a pre-Kindergarten
  program outside their borough.

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Admissions Priorities Continued

• If there are more students applying for available
  seats within a priority group, there will be a
  random assignment process for the available
  seats. This admissions process is administered
  by the Office of Student Enrollment.
• Class size for public school pre-K programs is 18
  students per class. The number of assignments
  will be made in accordance with the projected
  number of classes. This determination is made by
  the Office of Portfolio Development.

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Siblings

• For the purpose of assignment priority, a sibling
  is a brother or sister (including half-brothers,
  half-sisters, stepbrothers, stepsisters, foster
  brothers, and foster sisters) of the applicant,
  who lives in the same household.
• In an elementary school, a younger sibling
  receives sibling priority only if the older child
  will be enrolled in grade five or below in that
  school at the start of the following school year.
• We are asking schools to verify sibling status
  before assignments are made.

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Siblings Continued

• Schools will be provided with a list of students
  who have applied to their school, and identified
  as having an older sibling who will attend that
  school for the 2009-2010 school year. Schools
  will need to verify that the sibling priority is
  valid for the child applying.

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There is NO Pre-K to K Articulation

• There is no guarantee for a placement into a
  pre-Kindergarten program. Students do not
  automatically articulate from pre-Kindergarten to
  Kindergarten. All pre-Kindergarten students must
  apply for admission to a Kindergarten program.
  At every opportunity, parents should be reminded
  of this policy.

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Pre-K Enrollment Projections

• The Office of Portfolio Development, in
  coordination with the Office of Early Childhood
  Education and the Office of Student Enrollment,
  determines the number of pre-K classes per
  school. Decisions are based on available
  funding, facility space and program demand.
• This past fall, Portfolio Development solicited
  requests to increase or decrease current pre-K
  allocations. If the current number of pre-K
  classes at your school changed from last year to
  this year, this change will be reflected in your
  pre-K enrollment projection.

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Application Guidelines

• All eligible students (current residents of NYC
  born in 2005) applying to a public school pre-K
  program this year will have two ways in which to
  apply.
• Families can choose to either complete the online
  application or complete the application included
  in the directory.
• Based on feedback from last years process and
  our commitment to continuous improvement of the
  process, we are excited to launch a new online
  pre-Kindergarten application.
• We would like to encourage families to apply
  using the new online application. The online
  application only takes about 30 minutes to
  complete and families will receive an email
  confirmation that their application has been
  received. In addition, when families apply
  online they will receive their childs pre-K
  assignment offer by email. This will streamline
  the process for families.

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Application Guidelines Continued

• For families that choose to complete the
  application included in the directory, a business
  return envelope will be provided (also included
  in the directory) to mail the completed
  application.
• An application receipt card will be sent to
  families within two weeks after the application
  is received to confirm receipt of the
  application.
• Only one application per child either online or
  the application included in the directory must be
  submitted for public school pre-K.
• Families should check the directory to see which
  sessions (AM, PM, or Full Day) are offered in the
  schools. Families can list only one session time
  for each school choice. This means that families
  must list a school more than once if they are
  applying for more than one session time at that
  school.

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Online Application Screen Preview
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Pre-Registration Guidelines

• Families will be notified about their pre-K
  assignment offer the week of May 18, 2009.
• Families who accept an assignment must bring the
  child to pre-register for pre-Kindergarten
  between May 18 and May 29 at the school in which
  the family was offered a placement.
• The pre-registration screen in ATS will remain
  open through June 5 for schools to complete round
  1 pre-K pre-registration. Details will be
  available on ATS news.
• Families must provide proof of birth and
  residence during the pre-registration period.
• Pre-registration becomes effective after all
  documentation requirements are met.

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Round 1 ATS Pre-K Pre-Registration

• The Pre-K Pre-Registration Screen (QPKF) will be
  available on ATS beginning May 18. Schools will
  access the QPKF screen to complete the
  pre-registration process for students who have
  been offered an assignment to that schools DBN.
  This file will contain a roster and some
  pre-populated student biographical data, parent
  data and address data.
• A student must appear on the roster provided to
  be pre-registered into pre-K.

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Required Documents for Pre-Registration

• In order for a student to pre-register into a New
  York City public school the parent and the child
  must both appear and must present the following
  documents
• - 2 verifiable proofs of residence
• - Childs birth certificate or passport
• - Childs immunization records
• Please refer to Chancellors regulation A101
  for details.

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Community-Based Organization (CBO) Universal
Pre-Kindergarten

• Families who wish to apply to a Community-Based
  Organization (CBO) program must obtain the CBO
  application directly from the CBO or the DOE
  website. Community-based organizations will
  continue to enroll their own students. Unlike
  the public school UPK process in which a single
  application is used to apply to all schools,
  families must submit an individual application to
  each CBO program they are considering for their
  child. Each CBO will notify parents directly
  about their placement offers and about how to
  pre-register at the CBO UPK site. It is
  therefore possible for students to apply to
  public school and CBO UPK programs and to receive
  offers to both.

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For Families Applying to Community-Based
Organization (CBO) Universal Pre-Kindergarten
Programs

• STEP 1 Review the list of CBO UPK programs
  provided in the Pre-K Directory to identify
  programs that may be right for your child and
  family.
• STEP 2 Call and/or visit CBO UPK programs that
  interest you.
• STEP 3 Complete one CBO UPK application for
  each CBO program to which you are applying.
  Submit each application directly to the UPK at
  the CBO site.
• STEP 4 Each CBO UPK site will notify you
  directly about whether space is available for
  your child and about pre-registration procedures
  for September 2009 admissions.

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Contacts

• Any questions or concerns please contact Marty
  Barr, Executive Director Elementary School
  Enrollment at mbarr2_at_schools.nyc.gov or Kim Cobb,
  Manager Elementary School Enrollment at
  kcobb_at_schools.nyc.gov.
• Information about Universal Pre-Kindergarten
  admissions can be found online at
  http//schools.nyc.gov/ChoicesEnrollment/PreK.