District Test Coordinators Training

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District Test Coordinators Training
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Policy Contacts
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Policy Contacts, continued . . .
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DTC Training
Regional Support Structure

• ODE will provide information through DTC listserv
  and Regional ESD helpdesks
• Regional ESDs are available for assessment
  support
• For questions and training, the state has been
  divided into three regions Willamette ESD,
  Douglas ESD, and InterMountain ESD
• Regional ESD contact information online at

http//www.ode.state.or.us/wma/teachlearn/testing/
oaks/esdpartners1112.pdf
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DTC Training
Training Format

• Organized into short modules
• Clear objectives and questions for discussion
• Designed to be delivered to district and school
  staff
• Dos, Donts, and Promising Practices
• Acorns for storage

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DTC Training
Training Overview

• As time allows, we will cover the following
  modules
• Module 1 DTC Training
• Module 2 School Test Coordinator Training
• Module 3 Test Administration
• Module 4 Accommodations
• Module 5 Test Security
• Module 6 OAKS Online
• Module 7 TIDE
• Module 8 Performance Reports
• Module 9 ELPA
• Module 10 Writing
• Module 11 Essential Skills
• Module 12 NAEP/PSAT
• Module 13 AYP and Report Card
• Module 14 Growth
• Module 15 Cohort Graduation Rate

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DTC Training
Training Objectives

• Understand the unique role and responsibilities
  of the district test coordinator
• Effectively train school test coordinators and
  test administrators
• Learn about additional resources and tools
• Understand how OAKS can be used as one tool to
  support students learning

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DTC Training

• Big Picture Objectives
• Create an accurate snapshot of the achievement of
  Oregons students
• Close Oregons achievement gap
• Connect the achievement of Oregons students to
  the learning that is occurring across the nation
  and world
• Understand state and federal policies so that you
  can help build effective district and school
  procedures

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DTC Training

• Your Role
• Test administration and security training
• Coordinate access to OAKS System and testing data
• Coordinate student testing options
• Coordinate testing logistics
• Investigate and report any test improprieties to
  ODE

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DTC Training
Roles and Responsibilities

• Training and Enforcing Test Administration
  Policies
• Receive annual training from ODE and sign
  assurance of test security form
• Read and understand the Test Administration
  Manual
• Distribute the Test Administration Manual to
  district staff involved in state testing

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DTC Training
Roles and Responsibilities (contd)

• Training and Enforcing Test Administration
  Policies (cont)
• Ensure that ALL school test coordinators and test
  administrators receive annual training in test
  administration and security and sign an assurance
  of test security form
• Disseminate ODE-issued testing updates and alerts
  to district staff involved in state testing

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DTC Training
Roles and Responsibilities (contd)

• Plan test administration with school test
  coordinators
• Ensure schools have procedures in place to
  appropriately test each student
• Collect and supervise any school-imposed test
  windows
• Respond to questions from the schools using
  Regional Assessment support partners when
  necessary

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Roles and Responsibilities (contd)
DTC Training

• Authorize restricted resources for individual
  students
• DSAs or DTSAs must authorize in TIDE prior to
  testing
• New for 2011-12 Must be done for individual
  students only
• For students on IEPs or 504 Plans, the students
  plan must indicate the student needs the
  restricted resource
• For students not on an IEP or 504 Plan, the
  decision must be based on individual student need
  and documented by the district
• Investigate and report all test improprieties to
  ODE

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DTC Training
Dos and Donts

• Dos
• DTCs must ensure that all school test
  coordinators and test administrators receive
  training.
• DTCs may determine the method of training school
  test coordinators and test administrators at the
  local level.
• DTCs may use the modules included in todays
  training to conduct local training.
• DTCs may use Promising Testing Practices found
  online as an additional training resource.

http//www.ode.state.or.us/search/page/?2444
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DTC Training
Dos and Donts (cont.)

• Donts
• DTCs must not forget test administrators who are
  substitute teachers or who are employed in
  private and public programs that are serving
  students from their district.Districts may
  arrange with another district or ESD to delegate
  test administration responsibility for students
  attending a specific school or program (see p. 4
  of the Test Administration Manual)
• DTCs must not forget to report test improprieties
  within 1 business day of becoming aware of any.

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DTC Training
Promising Practices

• Training for school test coordinators and test
  administrators should consist of more than
  handing out the Test Administration Manual.
• DTC leads a training session that includes a
  discussion of policies found in the Test
  Administration Manual and allows participants to
  ask questions.
• DTCs track which staff have received training and
  signed an Assurance Form (including substitutes)
  and only give access to the OAKS System for those
  staff

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DTC Training
Promising Practices (contd)

• DTC develops a plan to provide make-up training
  to new hires or substitutes who will be involved
  in test administration.
• DTC coordinates with STCs to provide mini
  refresher trainings before the start of each
  testing window.

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DTC Training
Key Reporting Policy Reminders

• A valid grade level assessment will always be
  treated as a higher score than an extended
  assessment.
• Students cannot take an Online and Paper-based
  test in the same content area.
• The district special education flag should be
  used only for students who are not served by a
  school.

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DTC Training
In a Nutshell

• DTC duties cover both training and logistical
  aspects of testing
• DTCs are the gate keepers
• Track which teachers get training
• Dont forget substitutes and new hires!
• Track which test formats students access
• Training resources are available
• Training modules
• Promising Practices
• Best Practices Guide
• Regional ESDs

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DTC Training
Acorns for Storage

• What resources are available to help administer
  OAKS correctly?
• Why is test security so important?
• How can we learn more promising practices?

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