LAUSD Athletic Administrators and Athletic Directors

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LAUSD Athletic Administrators and Athletic
Directors

• Trenton Cornelius Coordinator
• Dave Siedelman Specialist
• Dawn Xitco Specialist
• Phone [phone]
• Fax [phone]

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Hazing and Bullying Judy Chaisson - Office of
Diversity and Equity

• LGBT Issues
• Coaches Code of Conduct
• Required Student-Athlete Documents

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Code of Conduct/Child AbuseOperations Office
of Earl Perkins

• Keep personal life separate from professional
  duties
• Do not intermingle your private social media with
  the students
• Do not transport students without proper approval
  in writing
• All forms of communication (phone, email, social
  media, etc.) should remain professional

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Out of Season ContactCivic Center Permits
Office- Kyle Kirkpatrick

• All coaches get 10 screening dates during the
  school year. Must have emergency cards and
  cleared physical
• Coaches must possess their own liability
  insurance
• School uniforms, equipment, and funds may not be
  used for out of season activities
• Coaches must always obtain a LAUSD lease or civic
  center permit

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LAUSD Office Duties and Responsibilities

• Transportation
• Processing Coaches
• Facilities
• Incident Reports
• Injury Tracking Forms
• School Police
• MISIS Issues
• Site Visits
• Rosters
• AD/AP Orientations

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Supervision of Athletic Contest

• Share supervision plan with opponents prior to
  contest
• Introduce yourself to officials and opponents
  supervision staff. Be active and visible
• Supervision is responsible for crowd control not
  the school police
• Supervision should have all emergency contact
  numbers and forms to act if there is an incident

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SITE VISITS

• Site Evaluation Form (In Packet)
• Key Areas of Visit
• Student-Athlete Paperwork.
• Nurses Clearance of physicals.
• Coaches Files- Title V Requirements
• Preseason Coaches Meetings and Agendas
• Finance Team trust accounts and parent
  permission slips.

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ASB Policies

• Athletic Purchases
• Keep Inventory of Uniforms and Athletic
  Equipment.
• Secure and log location of school purchased
  items.
• All fundraisers conducted to purchase athletic
  uniforms or equipment must be approved by
  principal.
• Participation by the students and school
  employees must be voluntary.
• Reference Bul-6264.0 for additional information.
• AB 1575 states all students are entitled to a
  free public education therefore no fees can be
  required for participation on athletic teams

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Important LAUSD Dates

• Eligibility Dates
• Eligibility Roster due Dates
• Professional Development Days (14 Dates)
• Fall Eligibility Rosters are due 08/28/14.
• Important Dates Handout included in packet.

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9th Grade Probation Period

• LAUSD REF-4236.10 5/23/14
• - Fall Sports ONLY
• First Time 9th Graders ONLY
• Probationary period is only granted for
  students below a 2.0 GPA coming from 8th Grade.
  Incoming freshmen are allowed a probationary
  period for eligibility during the first 10 weeks
  of the school year. Incoming freshmen need to
  have passed the equivalent of 20 semester credits
  of work on the most recent grading report to be
  eligible for the probationary period. At the 10
  week grade report incoming freshmen must meet all
  eligibility requirements for athletic
  eligibility.
• - 9th Grade Probationary Students need a
  separate roster submitted to The Athletic Office
  before they can participate.

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Processing and Certification of Coaches

• Know who should and should not be working with
  the student athletes
• Coaches must notify Athletic Directors of their
  fingerprinting date
• All forms must be filled out and submitted prior
  to the first practice
• Communication between you and your SAA is
  important ie Tracking numbers and RPAs
• Time reporting Cards
• Payroll (Athletic Assistants are paid monthly)
• Stipends Fall November 2014 pay period
• Winter February 2015 pay
  period
• Spring May 2015 pay period
• Athletic Directors December
  2014 and June 2015 pay periods
• - Make sure you include the coaches Social
  Security number on the Supplemental Assignment
  form
• When submitting supplemental, make sure you send
  Employment Athletic Assistant Form for all (AA
  coaches) and Freeze Form for new (AA coaches) at
  your school, that wasnt paid in 2013-14 school
  year.
• All Paid Coaches must be 21 years of age at the
  time the first official practice.

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Volunteer Coaches

• All adults on sidelines/ bench/field must be
  processed as volunteers
• Volunteer Coaching Form must be submitted to the
  Athletics Office for each season. If you have no
  volunteer coaches, please write none and submit.
• Volunteer coaches cannot coach without the
  presence of a paid coach
• School administration is responsible for
  monitoring volunteer coaches at practice and
  games.

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Heat Index

• Make sure all coaches have a copy of the Heat
  Index chart
• Chart should be posted and made visible
• Many smartphone apps (ex. OSHA) can be downloaded
  and provide the heat index for your location
• Use common sense and good judgment in modifying
  activities

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Transportation

• Must continue to shuttle and make reductions as
  much as possible
• http//fieldtrip.lausd.net is the website and
  buses may only be ordered through LAUSD servers.
  Buses are not available between 130pm and 430
  pm.
• All practice and game buses must be ordered at
  least 15 days early
• The Athletic Office will order all playoff buses
  and you will send me a confirmation email to
  confirm the pick-up time and destination.
• NO new orders will be accepted by transportation.
  Everything goes through Athletics Office.
• If using private transportation make sure all
  required documents are filled
• All Charter buses must be on the LAUSD Approved
  Charter list. Late request bus orders maybe
  subject to ordering a charter bus, if a bus can
  not be provide at the schools cost.

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Tournament Paperwork

• TRAVEL REQUIRING PRE-APPROVAL
• Out of Los Angeles County (not overnight) All
  athletic travel outside Los Angeles County must
  have the prior approval of the Principal, and the
  Local District Superintendent. District Form
  34-EH-57 (Request for Field Trip/Excursion) must
  be completed and submitted to the ESC
  Administrator of Operations no later than 30 days
  prior to travel.
• Overnight Requests for overnight travel must be
  submitted to the ESC Superintendent at least 45
  days prior to travel. A letter describing
  departure and arrival times and dates,
  accommodations, type and nature of the
  competition, supervision arrangements, type of
  travel, and the number of instructional days
  missed, must accompany Form 34-EH-57 (if out of
  Los Angeles County) and if a tournament, an
  approved request for Sanction Event form must
  also be included. If approved by the ESC
  Administrator of Operations, a copy of the
  request must be forwarded to the Coordinator of
  Interscholastic Athletics.
• Local (Any contest that is within normal driving
  distance, with departure and return on the same
  day.) Refer to the LAUSD Field Trip Handbook for
  additional information.
• LAUSD Athletic Office must receive request and
  tournament sanction number to ESC Operations
  before ESC Approval.
• List will be listed on website.

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• District Nursing Services
• Serop Hakimian, Field Coordinator
• Carmen Montes, RN, School Nurse
• Special Programs
• 121 N. Beaudry Ave Los Angeles, CA 90012(213)
  202-7580

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The Role of the School Nurse Safeguarding the
Health of Students Identifying Health Barriers
to LearningStrengthening and Facilitating the
Educational process
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• The mission of Nursing Services is to strengthen
  and facilitate the educational process by
  improving and protecting the health status of
  children and by identifying and assisting in the
  removal or modification of health-related
  barriers to learning. The major focus is the
  prevention of illness and disability and the
  early detection and correction of health
  problems. Nursing Services, therefore,
  contributes to student achievement

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DEFINITION OF A SCHOOL NURSEC.E.C. 49426

• A school nurse is a registered nurse with a
  Bachelors degree, who has completed the
  additional requirements for, and possesses a
  current credential in, school nursing.
• All school nurses are represented by UTLA same
  contract as the teachers.

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Welligent documentation

• Student health Records are all web-based and
  documented in LAUSD Welligent System.
• School Administrator have access to Welligent
  Health Manager for students at their schools.
• Your school Nurse can help you .

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CPR/AED Training
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District Nursing CPR/AED Program

• Roybal Annex 121 N Beaudry Ave Training Center.
• Registration through Learning Zone
• Serving Certificated, Classified, Students and
  Parent/Community

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Preparticipation Physical EvaluationMedical
Clearance of StudentsParticipating in
Interscholastic Athletics/Select Auxiliary
UnitsNEW-Bulletin - 4948.2
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Policy

• Each student planning to participate in
  California Interscholastic Athletic Federation
  competition or cheerleading must undergo an
  annual Preparticipation Physical Evaluation by a
  qualified California licensed health care
  provider prior to tryout, practice or actual
  competition. Select auxiliary units and marching
  band must undergo a physical evaluation at least
  once prior to tryout, practice or participation
  and annual Health History

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PHYSICAL EXAMINATION FOR INTERSCHOLASTIC
ATHLETICS

• The overall goal of the Preparticipation Physical
  Evaluation (PPE) is to help maintain the health
  and safety of the athlete and cheerleaders in
  training and competition which is achieved by
  three primary objectives
• Detect conditions that may be life threatening or
  disabling
• Detect conditions that may predispose to injury
• Meet legal and administrative requirements

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Athletic Physicals

• The Credentialed School Nurse Reviews the health
  history and Physical Examination from the doctor
  for participating in team sports, band and
  cheerleading.
• Clearance must be done before practice begins.

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Qualification of the Examiners

• Qualification of an examiner to perform the PPE
  is based on training and clinical expertise. In
  general, the District accepts medical clearance
  from California-licensed health care providers in
  the following groups
• Physician (MD/DO)
• Nurse Practitioner (NP)
• Physicians Assistant (PA)

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Timing and Frequency of the Evaluation

• A full PPE must be conducted annually prior to
  tryout, conditioning, practice, and competition
  in a sport. The PPE should ideally be performed
  at least 6 weeks prior to the start of practice.
  To avoid potential difficulties of scheduling
  evaluations in mid-summer during conditioning or
  pre-season practice, evaluations may be performed
  at the end of the previous school year.

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Forms for Documenting Evaluation

• The full PPE must be documented on the
  Preparticipation Physical Evaluation form The
  California Interscholastic Federation Sports
  Medicine Committee recommends the use of the PPE
  form published in the Preparticipation Physical
  Evaluation, 4th Edition (see references). The
  form includes health history, physical exam, and
  clearance sections that are important for
  documentation of a full PPE.
• Any questions about the PPE form should be
  directed to the school nurse. Electronically PPE
  clearance coming from a physician or qualified
  provider, and the clearance is documented and
  interpreted clearly on the document, and then we
  can accept it.

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PROCEDURES AND RESPONSIBILITIES

• Athletic Director and Coaches
• Distribute the following to students planning to
  try out for competitive athletics and
  cheerleaders
• Athletic Record Card to be completed and signed
  on the back by the student and the
  parent/guardian. Personal identifying information
  on the face of the card should be completed by
  the student.
• The Preparticipation Physical Evaluation form is
  to be completed and signed by a
  California-licensed health care provider with the
  contact information of the clinic or office where
  it was performed and stamped.
• After removing the Insurance Certificate, take
  the completed Athletic Record Card and the
  completed Preparticipation Physical Evaluation
  form to the school nurse. Medical approval is
  valid for one year only.
• File the Insurance Certificate with the athletic
  director.
• Keep a record of students who have been medically
  approved, deferred, or disapproved.

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PROCEDURES AND RESPONSIBILITIES

• School Nurse
• Evaluate Preparticipation Physical Evaluation and
  review student health record, if available.
• Determine whether the health care providers
  approval is in accord with what is documented on
  the PPE (Appendix A). If necessary, contact the
  health care provider to clarify any
  recommendation or restriction. If after
  contacting the private health care provider there
  are unresolved questions regarding the clearance,
  consult with the local district school physician.
• File the completed PPE with the students health
  record in the school Health Office. Enter into
  Welligent under Mass Screening in type of
  event.
• The school nurse will give the list of the
  students who are cleared for sport participation
  upon request by the Athletic Director and/or
  coach.

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DETERMINING CLEARANCE FOR ATHLETIC PARTICIPATION

• The most important decision in the PPE is
  determining clearance for athletic participation.
  Clearance can be divided into four categories
• Clearance without restriction
• Clearance with recommendation for further
  evaluation or treatment (such as rechecking blood
  pressure in one month)
• Not cleared clearance status to be reconsidered
  after completion of further evaluation, treatment
  or rehabilitation
• Not cleared for certain types of sports or for
  all sports.
• If the athlete cannot play the sport of choice,
  the health care provider should consider
  alternatives that allow some form of
  participation.

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Clearance Policy for Student Athletes with
Impaired Vision

• Background
• All sports-related activities including practice
  and actual competition carry a small risk of
  inadvertent eye injury. The consequences of any
  eye injury are greatly magnified in student-
  athletes with reduced vision in one or both eyes,
  regardless of the cause. In these children, an
  injury to the better eye can create a permanent
  visual disability.
• Purpose
• To prevent/reduce potential for permanent visual
  disability due to injury in student athletes with
  impaired vision.
• Policy
• The American Academy of Ophthalmology defines
  functionally one-eyed athletes as those with a
  best-corrected visual acuity less than 20/40 in
  the worse eye. As part of the routine
  school/sports physical, all student-athletes
  should be screened with a distance Snellen (or
  equivalent) visual acuity for each eye. If the
  best-corrected distance vision, wearing
  prescribed eyeglasses or contact lenses as
  needed, is worse than 20/40 in either eye, the
  child MUST use safety eyewear while participating
  in any sports-related activity. The safety
  eyewear can be in the form of eyeglasses,
  goggles, or a face shield that covers the eyes,
  but in all cases should be manufactured with
  polycarbonate safety glass (many prescription
  eyeglasses are not made of polycarbonate glass
  and do not provide adequate protection against
  eye injury).

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RETURN TO ATHLETIC PARTICIPATION

• Minor Illness or Injury
• A student absent from athletic practice or
  competition for an extended period of time due to
  illness or injury must present a written
  statement from the treating California-licensed
  health care provider indicating a recommendation
  for return to athletic participation and any
  modifications or accommodations that may need to
  be implemented.
• The student shall be referred to the school nurse
  who will determine eligibility and notify the
  Athletic Director and/or coach.

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RETURN TO ATHLETIC PARTICIPATION

• Serious Illness or Injury
• The student returning with written approval from
  the California-licensed health care provider
  following a serious injury or illness including,
  but not limited to, concussion, fracture,
  ruptured kidney, spleen or liver, extensive
  lacerations, torn ligaments, etc., must be
  referred to the school nurse for reevaluation
  prior to resuming practice and competitive
  athletics.

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HEALTH CLEARANCE FOR CHEERLEADERS

• Cheerleaders are not covered by the California
  Interscholastic Federation (C.I.F.) regulations.
  However, these activities often include strenuous
  activities or skills that warrant a
  pre-participation physical evaluation. Students
  who wish to participate in cheerleading will
  obtain a PPE annually prior to tryout, practice
  and competition. The coach or instructor shall
  distribute and collect the necessary forms the
  school nurse shall review the Health History and
  the PPE as in section II.B.

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HEALTH CLEARANCE FOR AUXILARY UNITS DRILL
TEAM, FLAG TEAM, DANCE TEAM AND MARCHING BAND

• Students who wish to participate in select
  auxiliary units and marching band activities will
  obtain a PPE at least once prior to tryout,
  practice and competition. The coach or instructor
  shall distribute the necessary forms, and the
  school nurse shall review the forms. Annual
  physical clearances are not required, but the
  students, their families and coaches should
  report any interim health issue that will affect
  participation to the school nurse. The school
  nurse reviews the current Student Health History
  each year to determine District clearance to
  participate.

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Contact Information

• District Nursing Services
• Special Program
• 121 N. Beaudry Ave Los
• Angeles, CA 90012213.202.7580

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Selected Games

• These are the factors that determine Selected
  Games (rivalry, community safety issues, and
  anticipated large attendance)
• All Selected Games must be approved by school
  police and Athletics Office

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Injury Tracking

• Forms should be submitted to Athletics Office
  within 72 hours with ISTAR tracking number
• Make sure there is immediate contact with
  parent/guardian and school nurse is notified.
• Follow up with the status of injuries and
  additional medical procedures that may have taken
  place.
• No athlete returns until you have been provided
  medical clearance by a doctor and reviewed by
  school nurse.

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Food ServicesDavid Binkle

• Providing Meals for Athletes

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MISISRobert Storaker/Jen Kessler

• Overview of software
• Available Training
• Questions and concens