ROTARY 101

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ROTARY 101

• Rotary Organization Basics
• Rotary Speak
• How to Run a Club Meeting
• Using Roberts Rules of Order

By Don Brown EAG Group 9 District 5300
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Rotary International
Rotary International President Sakuji Tanaka

• Oldest Service Club in the World
• 538 Districts Internationally
• 34,216 Clubs Internationally
• 1,214,714 Members

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Zone 26
FAR WEST NORTH AMERICA
Ken Boyd 2011-2013 RI District Director

• Zone 26 Rotary International Director, Ken
  Boyd
• Encompasses Central and Southern California,
  Southern Nevada, Arizona and Hawaii
• 14 Individual Districts
• 738 Individual Clubs
• 34,715 Members

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District 5300
Dr. Sylvia Whitlock 2012-2013 District Governor

• District Governor 2012/13 Dr. Sylvia Whitlock
• Encompasses Area from Pasadena Going East, North
  Through the High Desert Region to Las Vegas with
  Northern Club being in Caliente, Nevada
• 14 Individual Groups
• 69 Individual Clubs
• 2,484 Individual Members

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District 5300 Organization Chart
District Governor
DISTRICT FOUNDATION
FINANCE Budget Finance Com. Treasurer
(2) Bookkeeper
EXECUTIVE ASSISTANT GOVERNORS
BOARD OF DIRECTORS DG DGE GDN PDG (4)
CONTRACT STAFF District Administrator District
Bookkeeper
EXECUTIVE AIDES Projects Communication/Information
ASSISTANT GOVERNORS
CLUB PRESIDENT
PUBLIC RELATIONS Marketing Comm.
Awareness Communications District
Directory Website Newsletter Weekly Quick
Notes Webex Protocol Officer Public Information
Officer Rose Parade
MEMBERSHIP Regional Memb. Coords. Club
Extension Attendance Secretary Family of Rotary
ROTARY FOUNDATION Annual Giving Major Gifts
Bequests Million Dollar Dinner PolioPlus
Challenge National Immun. Day Tour Paul Harris
Society Group Study Exchange Ambassadorial
Scholars World Peace Scholars Intl Matching
Grants District Simplified Grants Rotary
Foundation Alumni
ADMINISTRATION Registrar RI Council on
Legislation Quartermaster Youth Protection Dist.
Training Committee District Assemblies
Presidents Advance District Conference
Awards PRSL/Leadership Academies Board of
Directors Training Vision Facilitation
YOUTH, COMMUNITY VOCATIONAL PROJECTS Rotaract
RYLA TLC Interact Symposium Student Interact
Govern. Interact Conference Hensel Ethics Essay
Contest Dan Stover Music Contest 4-Way Speech
Contest Vocational Service Projects Youth
Entrepreneurship Jobs Creation Ethics Literacy Hap
py Feet Rotarians-at-Work Day
INTERNATIONAL PROJECTS Youth Exch (Long
Term) Youth Exch (Short Term) Peace Conference
Mexico Super Build Cerro Azul Water
Purification Inter. Fellowship Tour (Egypt)
Rotaplast Mission Youth Entrepreneurship Water
Projects Health and Hunger Open World Disaster
Response Peacemaker Award World Peace
Interact International Fellowships Rotary Action
Groups Rotary Sister Clubs On To New Orleans RI
Conv.
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Rotary Speak The Art of Deciphering Rotary
Acronyms
Example Did you hear that the DG and the PDG
are going to be speaking at GETS and from there
they are going to visit the students at RYLA.
They have a busy schedule considering BODTS and
PETS are coming up right after that.

• Avoid Acronyms at Rotary Club Functions
• Confuses and intimidates new members
• Makes Rotary appear to be a secret society

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Rotary Abbreviations
  3H        Health, Hunger and Humanity AAM    
Additional Active Member ADG     Assistant
District Governor AM       Active Member ANZO  
Rotary Region consisting of Australia, New
Zealand and other places not included in any
other region ASIA     Rotary Region consisting of
Asia AusAid  (Formerly AIDAB) Australian
International Development Assistance Bureau ARHRF
Australian Rotary Health Research Fund AVAC  
Australian Vocational Advisory Committee CATS   
Challenging All To Succeed CEEMA Rotary Region
consisting of Continental European, Eastern
Mediterranean and African Zone CICO    Club
Internet Communication Officer COL      Council
on Legislation D          District DG      
District Governor DGN     District Governor
Nominee DGE     District Governor Elect DGND  
District Governor Designate DICO    District
Internet Communication Officer DIK      
Donations in Kind DLP      District Leadership
Plan DMDC   District Membership Development
Chairs DPFC   District Permanent Fund
Chairperson DRFC   District Rotary Foundation
Committee DRR     District Rotaract
Representative EEMA   CEEMA Great Britain
Ireland FAIM    Fourth Avenue (of service) In
Motion (Now RAWCS) GBI       Rotary Region
consisting of Great Britain and Ireland GETS  
Governor Elect Training Seminar GSE     Group
Study Exchange GYE     Global Youth
Exchange IAS       International Ambassadorial
Scholarship ICC       InterCountry
Committees ICO       Internet Communications
Officers ICUFR   International Computer Users
Fellowship of Rotarians IFCR     International
Fellowship of Cricketing Rotarians IFFR    
International Fellowship of Flying
Rotarians IFR       International Fellowship of
Rotarians
IFSR     International Fellowship of Skiing
Rotarians IFYR     International Fellowship of
Yachting Rotarians IPAC     International
Projects Advisory Committee IPF       Indicative
Planning Figure IPP       Immediate Past
President LCS      Low Cost Shelters MD      
Matched District MOP     Manual Of
Procedure MSE     Matched Student Exchange MUNA  
Model United Nations Assembly NCC     National
Co-ordinating Committee NYSF   (Formerly NSSS)
National Youth Science Forum OD       Official
Directory of Rotary International PACE  
Pacific-Australia Cultural Exchange P         
President PDG     Past District
Governor PE        President Elect PETS   
Presidents-Elect Training Seminar PHF      Paul
Harris Fellow PHSM   Paul Harris Sustaining
Member PN        President Nominee POLIOPLUS  The
program of The Rotary Foundation to immunize the
children of the world against poliomyelitis PP    
    Past President PRIP    Past Rotary
International President PRIT     Past Rotary
International Treasurer PROBUS  Professional and
Business Club PSM     Past Service Member RAG   
Rotarian Action Group www.actiongrouphistory.org
RAOAF Rotary Australia Overseas Aid
Fund RAWCS Rotary Australia World Community
Service RBL      Rotary Basic Library RC       Rot
ary Club RCC     Rotary Community Corps RCP    
Rotary Code of Policies RD        Rotary
District RDU     Rotary Down Under RFE     
Rotary Friendship Exchange RGHF   Rotary Global
History
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Rotary Abbreviations Cont.
RHHIF   Rotary Heritage and History International
Fellowship RI         Rotary International
RIBI      Rotary International in Great Britain
Ireland RID       Rotary International
Director RIP       Rotary International
President RIPE    Rotary International President
Elect RIPN    Rotary International President
Nominee RIPPR  Rotary Int'l President's Personal
Representative RIPS     Rotary International
Population Summit RITE     Rotary Inter-country
Teacher Exchange RITS     Rotary International
Travel Service ROAR   Rotary Organization of
Amateur Radio ROSE   Rotary Overseas Summer
Exchange ROTA   Rotary Overseas Travel Fund ROTA
(also) Reach out to Africa ROTEX  Organization of
Ex-Rotary Exchange Students ROTI     Rotarians On
The Internet ROVE   Rotary Overseas Vocational
Exchange RRFC   Regional Rotary Foundation
Coordinator RRVF   Rotary Recreational
Vocational Fellowship Rtn      
Rotarian RV        Rotary Volunteers RVC    
Rotary Village Corps RYE     Rotary Youth
Exchange RYLA    Rotary Youth Leadership
Award RYPEN Rotary Youth Program of
Enrichment RYSAP Rotary Youth Self Achievement
Program SACAMA  Rotary Region consisting of South
America (except Guyana, Suriname and French
Guiana), Central America, Mexico, and the
Spanish-speaking island nations of the Caribbean
(except Puerto Rico) SAM     Senior Active
Member SEP     Study Exchange Program SETS   
Secretary-Elect Training Seminar SWSL   Save
Water Save Lives TR        The Rotarian TRF     
The Rotary Foundation UNESCO United Nations
Educational, Scientific Cultural Org. UNFPA
United Nations Population Fund USCB   Rotary
Region consisting of United States of America,
Canada, Bermuda and Puerto Rico WCS    World
Community Service WCSRN World Community Service
Resource Network YEO     Youth Exchange
Officer YEP     Youth Exchange Program YIR      
Yours in Rotaryx
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How to Run a Club Meeting Using Roberts Rules
of Order
District 5300, Rotary International
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Rotary Roberts Rules

• Each Club unique based on culture and history.
• Basic GUIDELINES to run a meeting.
• You want to participate effectively in meetings.
• You want a better understanding of the Rules.
• You want to understand your duties to your club.

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Who Was Robert?
Army Major, Henry Martyn Robert, had bad
experiences leading church meetings, so he
decided to develop an organized and democratic
method of conducting meetings. The result was
Pocket Manual of Rules of Order for Deliberative
Assemblies, first published in 1876.
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Where there is no law, but every man does what is
right in his own eyes,there is the least of real
liberty. Henry M. Robert
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History of Roberts Rules Of Order

• Synonymous with Parliamentary Procedure.
• 80 of all Organizations use Roberts Rules as
  their Parliamentary Procedure.
• Roberts Rules puts YOU in More Control
  Allows Consideration for All Points of View.

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Principles of Parliamentary Law

• The right to vote is limited to the members who
  are present in a meeting during the time a vote
  is actually taken.
• Only one motion can be considered at a time.
• The majority rules, but only after providing for
  the minority to be heard.
• Every person or minority faction has the right
  to take all legal measures to have their
  position adopted by the group, even though its
  not wise for them to do so.
• A higher voting threshold is required to change
  something than to adopt it in the first place.

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Overview of Roberts Rules

• The rules in Roberts Rules arent set up to
  give one side an edge over the other. They exist
  to help you arrive at the true will of the
  assembly with due consideration for all points
  of view.
• Arming yourself with even a few basic rules of
  procedure puts you more in control. Preparation
  helps you know how to insist on technicalities
  when you need to and when not to worry about
  them.
• Parliamentary law isnt statutory law. Its the
  body of rules that, written or unwritten, we
  use when were assembled discussing our
  business.

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10 Tips for Presiding Officers

1. Know Your Rules
2. Plan Your Meetings
3. Start Your Meeting on Time
4. End Your Meeting on Time
5. Use Unanimous Consent
6. Use Committees
7. Preside with Impartiality
8. Never Give up the Chair
9. Dont Share Your Lectern
10. Keep Your Cool

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10 Motion Mistakes to Avoid

1. Speaking without Recognition
2. Moving to Table!
3. Calling the Question
4. Tabling it Until Next Month
5. Reconsidering a Vote
6. Requesting a Point of Information
7. Offering Friendly Amendments
8. Making Motions to Accept or Receive Reports
9. Dispensing with the Minutes
10. Wasting Breath on I So Move

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The Main Motion
Step 1 The member addresses the chair, Step 2
The chair recognizes the member Step 3 The
member states the motion Step 4 Another member
seconds the motion Step 5 The chair states the
motion Step 6 The members debate the motion Step
7 The chair puts the question and the members
vote Step 7 The members vote Step 8 The chair
announces the result
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