IT Briefing

1
IT Briefing

• May 2006

2
IT Briefing Agenda 5/18/06

• Quick Updates
• Database Service Offerings
• Identity Management
• Email Strategy Update
• eResearch Details
• NetCom QA

• Karen Jenkins
• Mark Parten
• John Ellis
• John Ellis
• John Wilson
• Paul Petersen

3
Updates

• CTS Open position for an Application Developer
  / Analyst IV
• Web hosting, infrastructure, system
  administration
• To participate in requirements and testing of new
  web infrastructure
• ci-webcomm_at_listserv.cc.emory.edu
• Symantec Gold Support 840 / add. Contact
• Contact Jay Flanagan (jflanag_at_emory.edu)
• Incorporating optional login to favorites
• Introductions?

4
AAIT Database Service Offerings

• Mark Parten

5
IdM Project Update

• John Ellis

6
IdM Project Update

• IdM Core Project Team AAIT, EHC IS, and NetCom
  representatives
• The Burton Group has been retained to assist in
  the evaluation of solutions.
• RFI currently being developed
• Input needed requesting input suggestions for
  ITPC today (look for Tech Talks in the near
  future)

7
IdM tentative schedule

• June present non-technical RFI to solution
  providers
• July begin technical evaluation of 2 solution
  providers, including a proof of concept.
• August present Level 1 proposal to IT Governance

Your input needed requirements and use cases,
especially for the technical evaluation and proof
of concept phases
8
IdM
9
Email Strategy Update (ESU)

• John Ellis

10
Email Strategy Update (ESU)

• Recap of December IT Briefing
• LearnLink for students (optional for
  faculty/staff)
• Exchange for faculty/staff (full client features
  recommended for administrative staff option to
  use a wide variety of clients also (http, imap,
  pop).

11
ESU IT Governance I

• June-July 2006 Level 1 proposal
• Infrastructure cost estimates
• Policy recommendations
• Core requirements
• Tentative schedule
• Seeking approval of policies and strategic
  direction

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ESU IT Governance II

• August-September 2006 Level 2 proposal (assuming
  approval of Level 1 proposal)
• Refined requirements
• Design for infrastructure
• Detailed migration plan
• Costs based upon full design, refined
  requirements, and vendor quotations

13
ESU Potential implementation phases

• Fall 2006
• EX enhance infrastructure for current
  environment to support up to 6,000 accounts
• LL implement policy as approved by IT Governance
• 2006-7 academic year
• EX continue soft roll-out of 2003.
• EX add early adopters to 2007.
• Fall 2007 full deployment of LL and EX strategic
  direction

14
ESU We need your input

• Tech Talks first one, June 7, 1-3pm, NDB 225
  Kennesaw
• Potential issues
• Migration how, when, how much assistance will
  you need?
• Training how, when, how much, of what kind?
• Understanding business requirements and
  practices of your clients, current and future
  needs, special use cases, etc.
• Policies!

15
ESU We invite your participation

• Exchange 2007 Rapid Deployment Program Emory is
  now part of this program!
• July 19 - September 1 we invite you to
  participate in Beta2 deployment of Exchange,
  Office 2007, Unified Messaging, Smart Phones
• 2006-2007 academic year continued testing/usage
  of Exchange 2007 (RTM expected in January).
• Fall 2007 full roll-out of Exchange on Exchange
  2007

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Email
17
eResearch

• John Wilson

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Agenda

• What is eResearch?
• Benefits of eResearch
• Project Timeline
• Training Opportunities
• Open lab schedule
• Support model
• Questions

19
What is eResearch?
Our vision is for eResearch to streamline
research submissions and processing at Emory
University.

• eResearch is a Web-based system for submission,
  workflow, approval and management of research
  information.
• Initially, the system will be used for NEW
  research studies involving human subjects.
• The system will assist the University in
  standardizing the method in which human research
  studies are submitted, processed and reviewed.
• The system will be a tool to facilitate
  compliance with relevant government regulations
  and to bring transparency to the application
  review process.

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Application Overview
eResearch at Emory will automate and streamline
the current workflow.
Future State with eResearch at Emory
Current Condition

• Web browser-based submission of protocols
• Secure access for authorized users
• System customizable workflow routing, approval,
  and documentation processes
• Virtual document storage
• Centralized meeting management tools and email
  notifications
• Improved information sharing across committees
  e.g. OSP, EHSO, COI etc.
• Online real-time 24x7 system access for protocol
  management

• Paper based submission of protocols makes for a
  cumbersome review process
• High cost associated with document duplication
  and shipping
• Redundant requests for protocol status
• Manual workflow management processes has a
  potential audit trail risk
• Limited scale with current desktop database
  repository

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Project Timeline
We are targeting early summer 2006 to implement
the eIRB module for new study submissions. Once a
new study has been submitted, all subsequent
activities related to that study will be done in
the application.
Apr 06 May 06 Jun 06 Jul 06
Aug 06 Sept 06 Oct 06
eResearch Intro Presentations
Alpha Testing
IRB Staff Training
Paper Studies No Longer Accepted July 5, 2006
Research Community Training
Open Lab Sessions
eResearch eIRB module Go-Live June 5,2006
New Study Paper Submissions
New Study Electronic Submissions
Continuing Review Paper Submissions
Continuing Review Electronic Submissions
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Training Opportunities

Starting in May, various resources for training
will be available.

• Downloads Available On-line Training Slides,
  Open lab schedules, quick reference guides and
  user manuals

• A workshop lab will be open during specified
  times for hands on training as well as guidance
  without formal instruction.

• The eResearch training site will be available
  for users to practice on their own. Information
  to access the site will be available from the IRB
  website

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Open Lab Training Schedule

Starting in May, various resources for training
will be available.

• A workshop lab will be open during specified
  times
• The 1st hour will be instructor led training, The
  2nd hour will be an open lab

• Monday 400 PM 600 PM
• Thursday 800 AM 1000 AM
• Friday 1100 AM 100 PM

Registration will be requiredTo schedule group
training, contact the IRB
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Questions
Support Information
Support Model

• Additional Resources
• IRB Office
• IRB Home Page
• AAIT Web page
• Launch email

• System Availability
• 24/7
• Types of support
• System Technical Support
• 24/7
• IRB Process support
• Extended business hours
• Help Desk
• Healthcare users 8-HELP
• University users 7-7777

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eResearch
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Contact Information
eResearch_at_emory.edu Project Team Tanya Sudia
Robinson PhD Director, IRB/IACUC Office John B
Wilson Jr. MBA/PMP Project Manager,
AAIT Christine Gomez Sr. Desktop Consultant,
IRB/IACUC Office
27
NetCom Update

• Paul Petersen

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Agenda

• Review Project Status
• Questions

29
Backbone Router Firewall Timelines
30
Data Center Wireless Timelines
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NetCom