RBEC REGIONAL RR MEETING: SECURITY

1

• RBEC REGIONAL RR MEETING SECURITY
• 
  Andrew Lukach
• Chief, Security Team
  
  
  
  
  Bureau of Management
• 
  21 April 2008

2
CONTENTS

• Safety versus Security
• Goal of Security
• Global Security Situation
• Global Security Action Plan
• UNDP Strategic Plan
• Results Based Management
• Balanced Scorecard
• Countries at Risk
• Security Initiatives
• Discussion

3
Just to get started

• What is safety?
• What is security?
• What is the goal of security?

4
And here are the winners of the competition
SAFETY AT WORK
5
7th place
6
(No Transcript)
7
6th place
8
(No Transcript)
9
5th place
10
(No Transcript)
11
4th place
12
(No Transcript)
13
3rd place
14
(No Transcript)
15
2nd place
16
(No Transcript)
17
And the WINNER is..
18
U.N. Believable
19
THE GOAL OF SECURITY

• The goal of security is to enable the effective
  and efficient conduct of UN activities while
  ensuring the safety, security and well-being of
  staff as a high priority.

20
GLOBAL SECURITY SITUATION

• The UN faces a range of threats and risks as a
  consequence of its role and activities.
• Most grave is the menace of international
  terrorism which has undergone a step change in
  past years.
• The UN is a vulnerable target due to its span,
  accessibility, negative perception, and
  relatively low level of resources devoted to
  security.
• The effectiveness of Host Country security is
  variable with UN expectations not understood nor
  applied.
• Need for openness, accessibility, diverse
  activities has led to multiple locations and
  dispersion of premises.

21
GLOBAL SECURITY ACTION PLAN

• Resources are limited and subject to competing
  needs.
• Review and initiate action to address
  vulnerabilities to UN premises in high risk
  locations.
• Proactively engage with Member States to ensure
  their full responsibility for safety and
  protection of UN staff and premises, conveying UN
  expectations , e.g. effective security
  arrangements, structured liaison, and detailed
  consultation on threats.
• Significantly enhance the preparation and support
  provided to DOs and SMTs to equip them to conduct
  their functions.

22
GLOBAL SECURITY ACTION PLAN

• Provide additional resources for critical
  security functions such as threat and risk
  analysis and crisis response capability,
  including handling of mass casualty incidents.
• Explore a communications strategy that emphasizes
  the role of the UN and seeks to balance the
  current negative perception.
• Review the question of single agency locations
  versus common UN premises, especially in high
  risk locations.

23
UNDP STRATEGIC PLAN Enterprise Risk Management
Output 3 Staff security ensured All UNDP offices and operations meet criteria for UN Minimum Operating Security Standards Increase MOSS compliance by 10 per annum during 2008-2010
Output 3 Staff security ensured Threat and Risk Assessments completed and updated for all UNDP locations Completed by end 2009 updated biennially
24
UNDP STRATEGIC PLAN Enterprise Risk Management
Output 4 Enabling environment for safe programme delivery ensured Security risk management mainstreamed into UNDP programming at corporate, regional and country level To be in place by 2009
Output 4 Enabling environment for safe programme delivery ensured Effective first response to security emergencies within 48 hours Designated roster of existing FSAs ready to deploy for up to 3 months to selected areas within 48 hours in place by end 2008
25
RESULTS BASED MANAGEMENT

• FUNCTION 16 Security
• This function covers activities related to
  ensuring a safe, secure environment for agency
  personnel and facilities so that programmes may
  be planned and implemented effectively. It
  includes establishing and maintaining policies
  and systems of security management and
  accountability, providing an enabling environment
  for safe programme delivery and contributing to
  staff safety and security in all locations.
  Note the costs included in this function are
  only those incurred directly by the agency in
  providing security. Funds relating to agency
  support to the UN Security management system lie
  outside the Base Budget.

26
RESULTS BASED MANAGEMENT

• Functional Objective To build an enabling
  environment for safe programme delivery while
  ensuring staff safety and security such that
  fewer staff are detained, injured or killed.
• This function directly supports outputs 3 and 4
  under the enterprise risk management in the UNDP
  Strategic Plan.

27
RESULTS BASED MANAGEMENT
Key Results Key Performance Indicator Corporate Target Baseline Data Source
Staff security ensured MOSS compliant UNDP offices 10 increase per annum 66 (2007 est.) BSC
Staff security ensured of offices with completed or updated Threat Risk Assessments Completed by 2009 for all locations not assessed prior to 2008 TBD BSC
Staff security ensured of offices with completed or updated Threat Risk Assessments Updated by end 2011 for all locations that have been assessed before 2008 TBD BSC
28
RESULTS BASED MANAGEMENT
Key Results Key Performance Indicator Corporate Target Baseline Data Source
Enabling environment for safe programme delivery ensured of new UNDP programmes projects at all levels into which security risk management is mainstreamed 100 by 2010 TBD ATLAS / BSC
Enabling environment for safe programme delivery ensured Average effective first response time to security emergencies 48 hours by 2008 5-8 days (2007 est.) ST reporting
29
BALANCED SCORE CARD - RBEC
MOSS COMPLIANCE MOSS COMPLIANCE MOSS COMPLIANCE
YES NO RATE
25 0 100

• Security Profile
• Only Kosovo has Phase III declared country-wide.
• Three others - Azerbaijan, Georgia Russian
  Federation have regions in Phase III or above.
• Although all RBEC offices are MOSS-compliant,
  offices are generally vulnerable due to a lack of
  stand-off distance located within a central city
  environment.
• Important MOSS compliance ? effective physical
  security

30
REGIONAL BUREAU FOR AFRICA COUNTRIES AT RISK REGIONAL BUREAU FOR AFRICA COUNTRIES AT RISK REGIONAL BUREAU FOR AFRICA COUNTRIES AT RISK
COUNTRY STATUS PENDING ACTIONS
KOSOVO Compliant UNMIK equipment Funding request for main office
SERBIA Compliant No pending actions
TURKEY Compliant Funding requested for security upgrades Possible relocation
31
SECURITY INITIATIVES RBEC

• 1. Security Staffing to be increased to 1 IP
  and 4 GS at a total cost of 373k (centrally
  funded 2008-2009)
• Regional Security Adviser 1 Full-time
• Regional Security Assistant 1 Full-time
• Local Field Security Associate (LFSA) 3 Duty
  Stations
• Status Global principle agreed by RBEC BOM
  Management
• Next Steps Develop TORs, Identify COs and areas
  of coverage, Recruitment, Dedicated RSA/SFP at HQ

32
2. BOM ONE STOP SHOP for security-induced
relocations and upgrades

• Lets take a look at
• Before
• and
• After

33
RELOCATE to new premises scenario (as is)
Minimum process cycle time from SRA report to
start of implementation 25 weeks (no concurrency
assumed ) Maximum process cycle time from SRA
report to start of implementation 45 weeks (no
concurrency assumed )
34
NEW BOM ONE STOP SHOP for Security-induced
Relocations

• BOM RELOCATION TASK FORCE
• Developing comprehensive relocation user guide
  tools and internal procedures to streamline and
  fast-track security-induced relocations and
  security upgrades at current premises.

CO
RBX
BOM
ONE STOP SHOP BOM Relocation Task
Force Representatives with approval
authority BOM/ASD/ST/OPB/OPS/OFA/OLS
RBX OBSERVERS
35
New relocation process
Step 1 Search and selection
Identify needs
5 - 8 wks
1 - 4 wks
6 9 wks
Part of process directly impacted by RTF 6 - 12
wks
Relocation Task Force (Coordinate support, review
and recommend)
Consultant support
Systematic communication to relevant partners,
including agencies
Total 12 - 21 wks
36
Work flow for Relocation Task Force web -
online document submission and review
4-7 wks
1 - 4 wks
6 - 9 wks
Prepare step 1 submission
Prepare step 2 submission
Step 3 Implement relocation
Requestor at CO
Review submission for completeness
Review submission for completeness
Secretary of RTF
Max 1 day
Max 1 day
Review and comment
Review and clear
Request more info
Request more info
Members of RTF
Max 3 days
Max 5 days
Recommend
Recommend
Not approved
Approved lt 1M
Objections
No objections
Chair of RTF
gt1M
Max 1 day
Max 1 day
Recommend
Approved
Not approved
BOM Director
Other roles to have various read only/viewer
rights with access to various parts of website
and opportunity to request assistance from RTF
helpdesk
37
INITIATIVES

• 3. Recent Ideas and Developments to improve the
  UN Security Management System
• Out come of the Report of the Independent Panel
  May 2008
• Host Countries Engage, Sensitize, Communicate
  Expectations, Share Information
• DOs Selection, Training, Support (DSS HQs),
  Clarify Roles
• Resources for Security Crisis Response, Threat
  Risk Assessments
• MOSS Refine and Redesign
• Premises Case by case basis, Fast-track approach

38
DISCUSSION

• MOSS compliance
• DO training
• Accountability
• Funding for security
• DSS services vis-à-vis UNDP services
• Strategic procurement for security equipment
  services
• Business Continuity Planning
• SURGE / rapid deployment / office in a box
• Other topics

39
Thank you! Good luck and be SAFE!
Andrew Lukach Chief UNDP Security Team Senior
Security Manager andrew.lukach_at_undp.org