Transition to Management

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(No Transcript)
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Topics covered

• PowerPoint Terminology
• Page properties and printing
• Customize the layout

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PowerPoint Terminology

• PowerPoint is a program that allows us to present
  ideas with text, graphics, sounds, video, and
  animation.
• Animations
• - A visual or sound effect accompanying text or
  graphics. For example, you can have an Excel pie
  chart appear one slice at a time, allowing you to
  discuss one slice before the next appears.

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Cont..

• ClipArt
• - Clip Art is the collection of pictures
  available in the PowerPoint Clip Art gallery.
• Master
• - A Master contains formatting and design
  elements common to every slide in your
  presentation. There are three types of master
  slides the Slide Master, Handout Master, and
  Notes Master.

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Cont.

• Objects
• An Object can be an item that you create or a
  graphic that you import from another source (such
  as a scanned image). Some examples include text
  boxes, Clip Art, WordArt, SmartArt, and shapes.
• Presentation
• - The Presentation is the file containing the
  collection of slides. A PowerPoint 2007 file has
  a .pptx extension.

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Cont.

• Slide
• A Slide Show is the presentation of your
  PowerPoint slides. A slide show can be viewed
  online, on a computer (e.g., set to loop
  continuously in a display booth), or projected to
  a screen (e.g., live conference presentation).
• Template
• - A Template contains slide default settings.
  These characteristics include colors, fonts,
  bullet types, and special elements such as
  graphics.

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Cont.

• Transitions
• - A Transition is the effect that takes place
  when you advance from one slide to the next. This
  feature is available only with Slide Shows.
• Wizard
• - A Wizard is a step-by-step guide for completing
  a task.

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Keyboard shortcut

• Presenting Slide Show
• Once the presentation is open in Normal view,
  there are several ways of navigating within the
  presentation.
• Using the keyboard shortcuts can help speed up
  the process and increase the accuracy of commands
  performed between and within the slides.

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keyboard shortcuts
Action Control Option
Advance to the next slide Left click, Press Spacebar, N, right or down arrows, Enter, or Page Down
Return to the previous slide Press Backspace, P, left or up arrows, or Page Up
Go to a slide Type the slide number, press Enter
Black or unblack the screen Press B or .
White or unwhite the screen Press W or ,
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keyboard shortcuts
Show or hide the arrow pointer Press A or
End slide show Press Esc, Ctrl Pause/Break, or -
Erase drawing on-screen Press E
Go to next slide, if it's hidden Press H
Rehearse with new timings Press T
Rehearse with original timings Press O
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keyboard shortcuts
Rehearse with mouse-click advance Press M
Return to the first slide 1 Enter or Hold down both mouse buttons for 2 seconds
Change pointer to pen Press Ctrl P
Show or hide ink markup Press Ctrl M
Change pen to pointer Press Ctrl A
Hide pointer and button Press Ctrl H
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keyboard shortcuts
Hide pointer and navigation button always after fifteen seconds of inactivity Press Ctrl U
Show popup menu or previous slide Right mouse click
Go to the first or next hyperlink on a slide Press Tab
Go to the last or previous link hyperlink on a slide Press Shift Tab
Perform the "mouse click " behavior of the selected link Press Enter while a hyperlink is selected
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The PowerPoint Views
View Icon Action
Normal Shows your slide as it will appear during the presentation. You are allowed to edit your slide from this view.
Outline tab (within the Outline and Slides pane) Shows you the text of your slides in a larger outline format than the Normal view. You can organize information using drag-and-drop within outline view.
Slides tab (within the Outline and Slides pane) Similar to Slide Sorter view, where you can view all the slides in your presentation, rearrange and hide slides and view set transitions while you work on your presentation.
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The PowerPoint Views
Slide Sorter Presents miniatures of each slide, allowing you to reorder the slides and add builds within them and/or transitions between them.
Notes Page Illustrates what speaker notes and audience notes will look like.
Slide Show Shows the slides as if you were actually presenting. You are not able to edit slides in this view.
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Rehearsing the Slide Show

• To rehearse your slide show, the Rehearse Timings
  option allows us to rehearse our PowerPoint slide
  and/or record timings. 
• From the Slide Show tab, in the Set Up group,
  click REHEARSE TIMINGS The slide show starts and
  the Rehearsal dialog box appears recording the
  time.

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Working with a Slide Master

• PowerPoint offers a Slide Master feature that
  gives the presentation a consistent, professional
  look.
• Slide masters determine the basic design for
  every slide in the presentation, and are helpful
  if we want every slide in our show to be the same
  color, to have the same header or footer, or to
  carry a particular logo (e.g., UW-Eau Claire).

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Printing Slides, Outlines, Notes, or Handouts

• Open your presentation
• From the Office button , click PRINT The Print
  dialog box appears.

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Using Animation

• Animation refers to the movement and sound
  accompanying text or slides in the presentation.
• Using animation with the lists and slides can
  often add excitement to our presentation by
  displaying text at crucial moments and making
  smooth transitions between topics.

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Types of animations

• Adding Animation to Slides
• Adding a Custom Animation
• Adding Transitions to Slides
• Removing Animations

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Adding a Custom Animation

• Powerpoint 2007 allows us to easily and quickly
  animate any object in the presentation.
• Objects include images, charts, text, and
  SmartArt.
• Animations may also contain sounds.

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Adding a Custom Animation

• From the Animations tab, in the Animations group,
  click CUSTOM ANIMATION
• The Custom Animation pane appears.

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Add Effect

• From the Add Effect pull-down list, select the
  desired type of effect select your effect .

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Adding Transitions to Slides

• Transitions perform an effect as you move from
  one slide to the next. In PowerPoint 2007
  transitions can be easily added to a slide using
  the Transitions Gallery.
• HINTSIt may be tempting to use a different
  transition for each slide, but it may be
  distracting and appear unprofessional.

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Creating an Organization Chart

• Organization charts are useful when showing
  relationships within businesses, families, or any
  other group. PowerPoint makes it easy to create
  an organization chart in a new or existing
  slide. 

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Modifying Organization Charts Modifying Text
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Insert Movie
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The End !