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Scholarship_at_WesternElectronic Thesis and
Dissertation (ETD)
Topic Submitting Your Thesis/Dissertation for
Preliminary Examination
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Overview

• This presentation is designed to give candidates
  a review of the submission process, what to
  expect and answer a few common questions along
  the way.

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Where Will My Thesis Be Stored?

• The Scholarship_at_Western ETD repository provides
  structural oversight for the preliminary
  evaluation of your thesis or dissertation and,
  once published, becomes the public forum for
  searching for and accessing your research.
• Submitting and publishing your work online is
  faster and more convenient, but more importantly
  helps promote accessibility to graduate level
  research at the University of Western Ontario.
• Research stored within the Scholarship_at_Western
  repository is maintained in a .PDF formatted
  document type.

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When Do I Submit My Research?

• Once you have submitted the Thesis Supervisor
  Approval Form and you are ready to proceed to
  examination, you may submit your work through the
  Scholarship_at_Western ETD Repository.
• Scholarship_at_Western ETD Repositoryhttp//ir.lib.u
  wo.ca/etd/

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Submitting the ThesisFirst Steps

• Begin by visiting the Scholarship_at_ Western page
  linked from the School of Graduate and
  Postdoctoral Studies Current Students page.

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Submitting the ThesisFirst Steps

• Under Author Corner, select Submit Research

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Submitting the ThesisLog In

• If you have previously used Scholarship_at_Western
  you may log in.
• If you are a new user, you are required to create
  an account.

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Submitting the ThesisCreate Your Account

• Please complete the form and submit the
  information to open an account with
  Scholarship_at_Western.
• SGPS recommends you create an account using your
  existing Western Computer Account information
  (login and password)

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Submitting the ThesisActivate Your Account

• Instructions on how to activate your
  Scholarship_at_Western account will be forwarded to
  the e-mail address you provided in your account
  creation.

• After activating your account, you are ready to
  submit your thesis.

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Submitting the ThesisSubmission Instructions

• The submission process will begin by prefacing
  you in order to ensure you have a few items of
  preparation in regards to your submission.
  These items include
• The title of your work
• The abstract (up to 250 words)
• A list of keywords (up to 10)
• The electronic format of your work (.doc,
  .rtf, or .pdf format)

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Submitting the ThesisSubmission Metadata

• Scholarship_at_Western will collect various elements
  that define your submission for indexing and
  publishing purposes. These values include
• Title (required)
• Author (required)
• Current degree information relating to this
  submission
• Potential delays to publication you wish to
  impose
• Keywords
• Subject categories
• Abstract

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Submitting the ThesisUploading Your Thesis

Scholarship_at_Western provides two options for
uploading your thesis.
Upload file from your computer- allows you to
select the file on your local computer Import
file from remote site- allows you to select the
file from a remote online location- thesis must
be directly available in correct file format
(e.g. www.website.com/yourthesis.doc)
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Submitting the ThesisUploading Additional Content

Scholarship_at_Western accepts additional file
types in relation to your text submission (e.g.
high resolution images, music files, movie
files).
You are free to upload any type of document
however please consider the audience viewing your
submission and if the file type is universally
accessible (.mp3, .mpg etc.) or requires specific
software.
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Submitting the ThesisSubmission Complete

Scholarship_at_Western will confirm that it has
received your submission. It will give you the
option to revise your submission
metadata/submission and add additional
supplementary content.
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Submitting the ThesisConversion to PDF

Scholarship_at_Western will also confirm that it has
received your submission via e-mail. Any
documents not submitted in .PDF format will be
converted to .PDF. The e-mail will invite you to
check the converted .PDF file and report if there
are any issues with this conversion.
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Submitting the ThesisNext Steps

The School of Graduate and Postdoctoral Studies
will leave your submission open to you for one
business day in order for you to ensure that your
submission has been converted properly and you
have not omitted any elements of your
submission. SGPS will then lock your submission
and prepare it for distribution to your
examiners. Each examiner is e-mailed an
invitation to access your thesis and complete the
preliminary examination online. Once all
preliminary evaluations are completed, the
content of those evaluations will be made
available to you via the Scholarship_at_Western
repository. In addition, you will be instructed
via e-mail concerning the next steps towards
completing your thesis examination.
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Submitting the ThesisQuestions

If you have any questions relating to the
submission of your thesis or dissertation, please
feel free to contact Krystyna Locke, Thesis
Coordinator for The School of Graduate and
Postdoctoral Studies at The University of Western
Ontario. Email klocke2_at_uwo.ca Phone (519)
661-2111 x83914