Simulation Debriefing: Programme Coordination

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Session 5.2. Simulation Debriefing Programme
Coordination
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Many Meanings of Coordination
Yes, we have coordinated everything with our
partners, - we explained to them exactly what
we are doing.
Of course we are coordinated, havent you seen
the latest coordination groups meeting minutes?
OF COURSE we are coordinating, thats all we
do.
Coordination has never been better, we have
circulated our plan, and there have been
no comments on it!
Any problem with coordination of this operation
is not our fault. We told everyone exactly
what to do - and when to do it!
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What does coordination mean to you?
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Spectrum of Coordination Activities

• Information sharing
• Collaboration
• Joint Field/HQ
• Planning and
• Programming

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Examples of information sharing activities

• Sharing of early warning, contingency planning,
  assessment and operational monitoring information
• Clarification of general roles and
  responsibilities and the specific resources each
  organization could (or does) bring to the current
  emergency
• Identification of gaps and overlaps in
  humanitarian assistance

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Some collaborative activities

• Joint assessment of local capacity and needs
• Agreement on standards of assistance and services
• Participation with a consolidated appeal process
• Joint negotiation of access to emergency areas
• Capacity-building of local institutions /
  organizations
• Joint training - (eg. security, safety, mine or
  threat awareness)

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Some joint strategic planning and programming
activities

• Inter-agency preparedness and contingency
  planning
• Sharing / secondment of personnel
• Sharing operational support resources
• Development of joint strategic plans
• Programming and implementation of inter-agency
  rapid response operations

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Coordination Tends to be loose control / consensus
Coordination Tends to be by consensus only
Coordination Tends to be command/control
Humanitarian Coordinator
Executive
CEOs
FIRST TIER COORDINATION
UN
GOV
NGO
NGO
NGO
NGO
MINISTERS
REPRESENTATIVES
COUNTRY DIRECTORS
SECOND TIER COORDINATION
SECTORAL COORDINATION
Wat
Nutr
Shelt.
Healt
Log
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Barriers to Coordination

• competition for resources ?
• threat to autonomy ?
• too many organizations ?

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• More Barriers to Coordination
• differing expectations
• poor leadership
• lack of trust

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• Techniques which Facilitate Coordination
• identification of common needs
• creating consensus
• creating and signing MOUs
• maintaining a communications loop
• capacity analysis
• follow-through

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• Gap Identification Worksheet

MIN/TRANSP
MIN/WATER
UNHCR
MIN/INT
WFP
CARE
RC
FOOD WATER SANITATION SECURITY SHELTER LOGIST
ICS EDUCATION
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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• Gap ID Food Sector Sub-Group

MIN/TRANSP
UNHCR
WFP
CARE
RC
Assess Need Decide Ration Rent
Warehouse Contract Transp Clear Customs
Distribute Food Monitor Distrib
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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What does coordination mean to you now?
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COORDINATION MECHANISMS
Or practical applications - what do we do now?
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BETTER COORDINATION MECHANISMS
Mechanism - "A process or technique for achieving
a result"

• Meetings
• information center operations
• e-mail list -serve
• establishment of Task Forces
• publication of policy guidelines
• bulletin board
• Umbrella group/forum
• others?

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5 Factors for Analysing Coordination Mechanisms
HIGH
HIGH
HIGH
HIGH
HIGH
LOW
LOW
LOW
LOW
LOW
RESOURCES
MEMBERSHIP
AUTHORITY
FORMALITY
LOCATION
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Coordination Analysis Exercise 5.2.
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Some Examples of International Humanitarian
Coordination Mechanisms
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Kukes - Horseshoe mechanism
JOINT COORDINATION MEETING _at_ HIGHER LEVEL
Location -Joint Membership -Inclusive Authority -
High Formality -High Resources -High
Government Coordination Meeting _at_ Lower Level
Location -Separate Membership -Exclusive Authorit
y -Medium Formality -Low Resources -Low
UN Internationals Coordination Meeting _at_ Lower
Level
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EMG Tirana - Integrated coordination meeting
mechanism
Location - Co-located Membership -
Inclusive Authority - High Formality -
High Resources - High
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Parallel Meetings Mechanism Turkey/Kurdish
Influx 1991? or Lifeline Sudan
UN Internationals Coordination Meeting _at_ Higher
Level
Government Coordination Meeting _at_ Higher level
UN Internationals Coordination Meeting _at_ Lower
Level
Government Coordination Meeting _at_ lower level
Location -Separate Membership -Exclusive Authorit
y -High Formality -High Resource - ?
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HIC mechanism Kosovo, 1999-2000
NGO
NGO
DONOR
NGO
UNICEF
NGO
UNDP
NGO
HIC (coordination information source)
NGO
NGO
WFP
NGO
NGO
DONOR
NGO
UNHCR
Location - Joint Membership - Inclusive Authority
- Low Formality - High Resource - High