STARS REPORTING and SAT/EIS/DUAL DISCREPANCY

1
STARS REPORTING andSAT/EIS/DUAL DISCREPANCY

• November 16, 2009
• Teri McCallon
• FMS STARS Coordinator

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SAT/EIS/Dual Discrepancy STARS Reporting Dates

• SAT meeting dates, EIS and Dual Discrepancy data
  will be
• submitted to STARS at 40D, DEC1, 80D, 120D and
  EOY.
• 2009-2010 Submission Dates
• 40D October 12, 2009
• DEC1 December 1, 2009
• 80D December 14, 2009
• 120D February 26, 2010
• EOY May 26, 2010

3
Data Entry in Power School

• Elementary secretaries have been trained in SAT
  and EIS data entry.
• Each secondary school handles SAT and EIS data
  entry differently. Appropriate
  counselors/secretaries at those levels have been
  trained in data entry for SAT and EIS.
• Written instructions for SAT/EIS data entry in
  Power School, including screen shots, are located
  in the Power School Folder on your First Class
  Desktop.

4
Timely Data Submission Required by PED

• SAT, EIS and Dual Discrepancy data collection is
  not optional.
• It is a requirement of the PED.
• Vital that all data be entered in Power School
  in a timely fashion.
• Data must be up-to-date in Power School prior to
  each reporting submission date.
• IMPORTANT Data for SAT meetings, reporting of
  EIS students and Dual Discrepancy must be
  submitted at the next reporting date after the
  event occurs.
• Once data is submitted to PED through STARS,
  dates/data cannot be changed in Power School
  without first contacting the STARS Coordinator.
• STARS Coordinator held to a five (5) day window
  to submit data at each reporting period.

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Student Assistance Team - SAT

• 2009-2010 is the first year PED is requiring
  districts to report SAT meeting dates through
  STARS.
• When a student is referred, PED requires
  districts to report the date of the SAT meeting
  through STARS.
• A SAT meeting date is reported one time for a
  student.
• Report the SAT meeting date where the
  intervention plan is developed and set into
  place.

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SAT Gifted Qualification F-TAP

• If a student is going through the F-Tap gifted
  qualification process, please do NOT record an
  EIS or SAT record in Power School.
• If the student is being referred for gifted
  testing AND if a SAT meeting is held, then we are
  required to report those students with a SAT
  record and an EIS record.

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View SAT Records in Power School

• From the left menu of a student record in Power
  School, under the Information category, follow
  the path
• State/Province NM gt Assessment Facts

8
Early Intervening Services (EIS)

• Collection of EIS data through STARS is PEDs
  method for collecting RTI Tier 2 information.
• By default, PED knows which students are
• RTI Tier 1 All students in the district
• RTI Tier 3 Students participating in a
  Special Education Program.

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EIS

• A student cannot be reported in STARS as an EIS
  student and participate in the Special Education
  program at the same time.
• A student will be exited from EIS upon staffing
  into the Special Education program.

10
EIS Effective Date

• For STARS purposes, a student will be reported
  as an EIS student effective on the same day as
  the SAT meeting date which is being reported.
• In Power School, the EIS beginning date will be
  the same date as the SAT meeting date.

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EIS Data Maintenance in Power School

• If an EIS student is deemed eligible for Special
  Education services, the EPO secretary will exit
  the student from EIS in Power School effective on
  the same date the student is staffed into the
  Special Education program.
• If intervention is successful and the EIS
  student is to be returned to RTI Tier 1 status,
  the school secretary/counselor at each site is
  responsible for exiting the student from EIS in
  Power School.

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EIS Data Maintenance in Power School (Withdrawals)

• If an EIS student withdraws from one FMS school
  and moves to another FMS school, the EIS record
  remains intact.
• If an EIS student withdraws from an FMS school
  and is moving out of the FMS district, the school
  secretary is responsible for exiting the student
  from EIS in Power School upon withdrawal.

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View EIS Records in Power School

• From the left menu of a student record in Power
  School, under the Information category, follow
  the path
• State/Province NM gt Programs Fact

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EIS Power School Records

• Student with an active EIS Record - no ending
  date
• Student who is no longer in EIS - end date
  populated

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EIS Power School Records at EOY

• For STARS reporting purposes, EIS dates are
  reported by school year date segments using the
  date range of the first day of school to the last
  day of school.
• At the end of each school year, the STARS
  Coordinator will, in mass, insert an ending date
  on all active EIS records in Power School
  effective on the last day of school, and will
  roll those records into the new year, with a new
  beginning EIS date of the first day of school in
  the new school year.

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EIS EOY and Beginning of SY Records in Power
School

• Student is active in EIS at EOY
• STARS Coordinator ends record at EOY
• STARS Coordinator rolls EIS record to new SY

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STARS and Dual Discrepancy

• Dual Discrepancy Model Assessment is a new STARS
  data collection required effective SY 2009-2010.
• Dual Discrepancy Model Assessment is used to
  record that the Dual Discrepancy Model has been
  used prior to designating a student as Special
  Ed.
• REASON for new data collection PED is now
  required to track that a Special Ed students
  assessment follows the Dual Discrepancy Model.

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2009-2010 STARS Manual Dual Discrepancy Model
Guidance

• Dual Discrepancy Model Assessment Required
  beginning in the 2009-2010 SY. In identifying
  children with Specific Learning Disabilities
  (SLD), effective July 1, 2009, public agencies
  MUST implement the Dual Discrepancy Model in
  grades K-3. A Dual Discrepancy exists when the
  student both performs below the level evidenced
  by grade-level peers AND also shows a learning
  rate substantially below that of grade-level
  peers. (NMAC 6.31.2.10)

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View Dual Discrepancy Records in Power School

• From the left menu of a student record in Power
  School, under the Information category, follow
  the path
• State/Province NM gt Assessment Fact
• DDA data will be entered in Power School by EPO.

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Need a List of SAT or EIS Records from Power
School?

• SAT and EIS data is stored in virtual tables
  within Power School. Because of this, report and
  queries cannot be run by the end-user to get a
  list of these records.
• Please feel free to contact your STARS
  Coordinator at anytime to request an updated list
  of SAT or EIS records that are in Power School.
• Approximately 10 days after each STARS
  submission date, if you wish to receive a list of
  records that were submitted, please email the
  STARS Coordinator with your request.
• Teri McCallon, STARS Coordinator
• tmccallon_at_fms.k12.nm.us
• From within the district, dial ext. 1027
• Direct Line 599-8860