Training on EVM Tracking Application

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Training on EVM Tracking Application
EVM Tracking Application
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Presentation Contents

• Inter State/Intra State/ Intra district transfer
  of CU and BU
• Resolution of Conflicts via image uploading
• Corrections for 89-90 Model data entry of CU and
  BU
• Intra District Transfer from Strong Room and
  Strong Room AC to Strong Room and Strong Room AC
• Physical verification process using barcode
  reader
• Distribution of CU and BU at Warehouse (AC Strong
  room type) and Polling Station level for
  elections
• Polling Station allocation by AC Strong room WI
• CEO level EP pending/not pending/disposed status
  update for CU/BU mapped with polling station in
  Strong room AC
• Transfer of duplicate CU/BU to ECI warehouse
• Transfer of CU/BU for repair to BEL/ECIL
  warehouses
• Various reports for monitoring status of EVMs

EVM Tracking Application
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• INTRODUCTION
• EVM Tracking entry application have centralized
  database for EVMS distributed across 35 states
  and Uts of India.
• ECIADMIN/CEO/DEO/Warehouse In-charge/
  Manufacturer(BEL/ECIL) levels.
• It allows Tracking of Control Unit and Ballot
  Unit and their location. This application has the
  facility to create and enter the warehouse
  details and stock entry of CU and BU.
• Transfer of CU and BU once entered will not
  require re-entry of data.
• It also keeps the check of duplicate entry of CU
  and BU in all the warehouses across the country.
• Various Status messages for the CU and BU are
  being provided.
• Transfer of machines at the State level, District
  level and the warehouse level can be initiated by
  the authorized personnel.
• Supply orders are generated for each transfer
  the source and destination entities can access
  the order and proceed with the operation. All the
  officials assisting in this purpose must adhere
  to the process to accomplish successful transfer
  of both CUs and BUs.
• For the purpose of elections, the CUs and BUs
  sent to the polling stations are randomized at
  two different levels Warehouse (STRONG ROOM)
  level and Warehouse (STRONG ROOM AC). The
  machines which are working and successfully
  passed at both the first level and second level
  checks will be sent to the polling stations.
• CU/BU can be transferred from Strong Room and
  Strong Room AC with status FLC OK/Election/Trainin
  g-Awareness
• Reports for monitoring purpose are available at
  WI/DEO/CEO/Admin level

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Checklist of IT Infrastructure required to run
the application

• One computer (Preferably P4 and higher
  configuration)

• Operating System Windows 2003 or above

• Install .NET Framework - Available for download
  at http//eci.nic.in/, Click on election
  commission Officers Page and login using
  original CEO/DEO username and password
• Install Crystal Reports Runtime - Available for
  download at http//eci.nic.in/, Click on
  election commission Officers Page and login
  using the original CEO/DEO username and original
  password which is also used for downloading the
  EVM Data Entry application
• Internet broadband connection
• Barcode Reader

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1. Download EVM Application from
http//eci.nic.in/, Click on Election Commission
Officers Page link on this page and 2. Login
using EVM Application original DEO/CEO username
and original password .3. Under the heading
Downloads - Click on EVM Data Entry Application
link to download.4. CEO/DEO will further
distribute the installers to WI.
EVM Tracking Application
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Update to latest VersionIf you see message
shown below, that means a new version of
application is launched and the new version will
automatically download for you. If for some
reason the automatic update is unsuccessful,
please download the new version manually from ECI
website. First uninstall the older version and
then install the Latest EVM Tracking Application.
EVM Tracking Application
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To Install double click the installer file
EVMDataEntry.msi- Open Application from(A
Shortcut will also be created automatically in
Desktop)All Programs-gtEVM Tracking
EVM Tracking Application
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Login Screen It begins with validation page
where the credentials entered by the
WI/DEO/CEO/Admin. You can access the manual by
clicking on User Manual link
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If wrong Username/password is entered, then user
has to input text from the image along with
username and password.
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The application opens main page to display the
following options under Data Entry Form This page
provides the menu to navigate through the
application. Following are the menu
itemsReports for monitoring purpose are
available only at WI/DEO/CEO/Admin level
ECI ADMIN LEVEL CEO LEVEL DEO LEVEL
WARE HOUSE INCHARGE (Strong Room)
WARE HOUSE INCHARGE (Strong Room AC)
EVM Tracking Application
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Warehouse Master Invoked at DEO level - DEO
-gtWarehouse MastergtEnter Round Schedule. This
form provides following facilities a. Enter new
warehouse details.b. Search an existing
warehouse.c. Modify the details of an existing
warehouse.d. Can create 3 types of
Warehouses (Warehouse, Strong Room and Strong
Room for AC)
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Master Stock Register Data It is evoked at
DEO and WI level - DEO/Warehouse gtgtMaster Stock
Register Data Entry -gtgt This form provides
following facilities a. Enter new master stock
data.b. Search an existing master stock
data.c. Modify the details of an existing master
stock data
EVM Tracking Application
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Creation of Warehouse In-charge id The data
entry of CUs and BUs which was earlier done at
the DEO level will now be done by the warehouse
in-charge only. The user id of the warehouse
in-charge will be generated by the DEO. The
password can also be reset by the DEO. Hence any
requests for resetting the password of the
warehouse in-charge must be sent to the DEO
only.1. Once the DEO successfully logs into his
account, he can go to the Create and Update users
sub-menu of the DEO menu on the main menu page.
He will then be able to see a list of warehouses
under his district. He can create the user-id of
the warehouse in-charge.2. The DEO can click on
the Create User Button to create the user id of
the warehouse in-charge. He can also reset the
password by clicking on the reset password
button.
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Transfer of CU BU Inter-State transfer of
CU/BU is initiated by the EVM ADMIN at the
Commissions office.
Inter State Transfer of CU/BU
EVM Tracking Application
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Transfer of CU BU Inter-State transfer for
loaning of CU/BU to SEC is initiated by EVM
ADMIN at the Commissions office.
Inter State Transfer of CU/BU
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Intra State Transfer of CU/BU a. Intra-State
transfer of CU/BU refers to the transfer of CU
and BU from one district to another. This process
is initiated by the CEO of the state.b.
successful login, the CEO can choose the New
Supply orders option from the sub-menu of CEO on
the main menu page and then select the Intra
State Transfer tab.
EVM Tracking Application
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Intra District Transfer of CU/BU
Intra-District transfer of CU/BU refers to the
transfer of CU and BU from one warehouse to
another. This process is initiated by the DEO of
a district.
EVM Tracking Application
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Warehouse (Strong Room Type)During elections,
Dist warehouses will transfer CUs/BUs to the
district level Warehouse (strong room type) where
they are checked by the engineers (BEL/ECIL).
1. DEO will be creating a new warehouse (
STRONG ROOM-dist level) and Strong AC Ac
level2. DEO will generate Intra-district
transfer order for transferring CU/BU from normal
warehouse to Warehouse(STRONG ROOM) for FLC(First
Level Check)3. Warehouse In-charge can select in
bulk number of CU/BU against intra district
transfer order for sending CU/BU to
Warehouse(STRONG ROOM)
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EVM Tracking Application
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First Level Check FLC During elections,
warehouses will transfer CUs/BUs to the
district level Warehouse (STRONG ROOM) where they
are checked by the engineers (BEL/ECIL). 1. Once
all the CUs and BUs have been checked, the
warehouse In-charge (STRONG ROOM) will mark
CU/BUs as FLC failed (As shown in Screenshot).
By default all the CU/BUs transferred to STRONG
ROOM will be marked as FLC OK.2. CU/BU list
with FLC OK status should be exported into excel
file for importing into NIC software for First
Level randomization.3. DEO creates new
warehouses (STRONG ROOM AC) for all the ACs 4.
DEO generates Intra District transfer order for
transferring CU/BU ids as per the approved First
randomized list From Dist level Warehouse(STRONG
ROOM) to AC level warehousesSTRONG ROOM AC
located in each Assembly Constituency from where
they will be allocated to the polling stations of
that AC for the elections after SLC and second
level randomization.
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EVM Tracking Application
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First Level Check BU and CU Unit details can be
viewed after marking FLC FAILED1. The list of
BU/BU with FLC OK status can be exported into
excel filefrom Unit Details 2. This excel file
should be imported into NICs randomization
software for First level randomization.
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EVM Tracking Application
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1. DEO will create AC level strong room Warehouse
(STRONG ROOM AC)2. The DEO has to generate Intra
district transfer order from Dist level
Warehouse(STRONG ROOM) to these Warehouses
(STRONG ROOM AC)3.Normal Intra district transfer
cycle will be followed
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1. DEO will generate an Intra-District Transfer
order from the Strong Room Warehouse to Strong
Room AC.2. The WI(Strong room) will send
CUs/BUs from the warehouse as per the order
generated.3. As soon as the order is selected,
the After First Randomization panel appears on
the screen for transferring CUs/BUs as per the
requirement of the AC for elections as well as
training purpose.4. The After First
Randomization section clearly indicates the name
and no. of the AC for which the order has been
generated and the actual requirement of the
CUs/BUs required for poll and the percentage of
EVMs required for poll. All this data will be
available to the WI (Strong room) as per the no.
of contesting candidates provided in the Genesys
Pre-Counting application
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5. The warehouse in-charge (STRONG ROOM) must now
only select the CUs/BUs individually to be
transferred against the order. He must then
select if the chosen no. of units are being sent
for the purpose of elections or for the purpose
of training. Once done, the user must click on
save
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After Second Level Randomization 1. The list
of BU/BU with ELECTION status can be exported
into excel file2. This excel file can be
imported into separate randomization software for
Second level randomization.3. Based on Second
level randomization report, Polling stations
wise mapping and Reserve CU/BU id can be
allocated.
EVM Tracking Application
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Intra District/Intra State Transfer from Strong
Room AC 1. After receiving CUs/BUs Dist level
Warehouse(Strong Room), the status of all units
sent for the purpose of elections is updated to
Elections and those sent for the purpose of
training is updated to Training/Awareness.2. Any
Intra- District / Intra- State Transfer order
generated from the Strong Room AC must be
executed now. All these units can be chosen
against an order for transfer.3. It must be
noted that only units with the status Elections
or Training/Awareness can be transferred from the
Strong Room AC.4. The WI ( Strong Room AC) will
then assign the units to the Polling Stations/
Reserve.5. All the units once allocated to the
Polling Stations will have their status updated
to In the Polling. All the remaining units will
be marked as In the Reserve.
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Assign Polling Stations by Units1.Based on BU
requirement per polling station, BU and CU id
have to be entered and saved.2. BU id will be
based on the BU required per polling stations.3.
Status for BUs and CU will be changed to In the
Polling
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Assign Units for Reserve/Training1. After
allocation of CU/BU to polling stations remaining
CU/BU have to be marked as In the Strong room
AC, Reserve2.Scan the Unit id via barcode reader
or type the BU/CU id and press select button
after selecting In the strong room AC reserve/
Training-Awareness
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Allocate Reserve Units used in Polling1. During
polling if set of BU and CU is required to be
replaced with the reserve CU and BU then input
CU/BU id via barcode reader or by manual typing,
choose the manufacturer name, provide the votes
polled in the EVM to be replaced and also the
date of replacement.
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Second Randomization Report WI can view the
Units in Polling Stations and Reserve Units
through units in Polling Stations and Units
marked as Reserve reports respectively.
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Polling Station Detail report1. Polling station
details General and Auxiliary can be monitored
from this report
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First Randomization-gt Prerequisites

• Steps
• Finalize candidates in Webgenesys. This is to
  determine the Ballot Units to be used per polling
  station.
• Complete FLC at District Level Strong room-gt Only
  FLC Ok units will be considered for First
  Randomization.
• Make sure that all the polling stations are
  mapped in Control Tables
• Use DEO login for First Randomization

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First Randomization -gt Step 1

• Select Elections menu. DEO-gtElections
• A popup will open. Select the election
  corresponding to your state.
• Select the relevant elections from the list

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First Randomization -gt Step 2

• After Selecting the election, a new form will
  open as shown below.
• You should create one AC Level Strong room for
  each AC listed in your state. Only then you can
  proceed with randomization. To create a warehouse
  use DEO-gtWarehouse Master.
• Please check if all the data displayed in the
  form is correct.
• Enter percentage for the training and reserve
  units required.
• Click on Randomise button.

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First Randomization -gt Step 2

• After Clicking on Randomise button a popup will
  be shown with summary of number of units that
  will be randomized.
• If you are sure with the information. Click yes.

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First Randomization -gt Step 3

• After Clicking on Yes. A new form will open that
  will show the list of all the randomized
  units.(Both BU and CU) as shown below
• In this form you can randomize as many time as
  you like.
• Once satisfied with randomization process. Print
  BU and CU report for distribution.
• The last step will be to save the randomized
  units in database. For that you have to click on
  Finalize and Save Randomization button. PLEASE
  NOTE ONCE FINALISED YOU WILL NOT BE ABLE TO
  RE-RANDOMISE.IF YOU CLOSE THIS SCREEN WITHOUT
  SAVING YOU HAVE TO EITHER DISTRIBUTE EVMS
  MANUALLY OR YOU HAVE TO RE-RANDOMISE

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First Randomization -gt Step 4

• Once finalized an automatic Warehouse supply
  order will be generated. You can print the order
  from DEO-gtHistory-gtSupply Order From.
• If there are more than one District level strong
  room then you can login from each warehouse and
  print list of BU(s) and CU(s) allocated after
  randomization.
• All the units allocated will have 0 as box
  number.
• So while receiving from Dist level Strong room
  you can edit the box numbers.
• ----------------END OF FIRST RANDOMIZATION--------
  --

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Second Randomization

• After you have received all the units in AC level
  strong room, you are ready for second
  randomization
• Make sure that all polling stations are entered
  and mapped in control tables.
• Login from AC Strong room Warehouse associated
  with AC
• Click on Elections menu, select current election
  from the popup

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Second Randomization(Step 1)

• After selecting current election from the popup a
  new screen will open as shown below
• Check if data is shown correctly. If sure press
  Randomise button to continue.

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Second Randomization(Step 1)

• After clicking on Randomise button, a new form
  will open that will show the randomised EVM.
  Please note this can take few minutes depending
  upon connection speed and load on server.
• Please make sure all the units sent for training
  are marked as Training/Awareness, so that these
  are not considered for randomization.
• Check if data is shown correctly. If sure press
  Randomise button to continue.
• After pressing the button a new form will open as
  shown in next slide

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Second Randomization(Step 1)
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Second Randomization(Step 2)

• In this form you can randomize as many time as
  you like.
• Once satisfied with randomization process. Print
  BU and CU report for distribution.
• The last step will be to save the randomized
  units in database. For that you have to click on
  Finalize and Save Randomization button. PLEASE
  NOTE ONCE FINALISED YOU WILL NOT BE ABLE TO
  RE-RANDOMISE.IF YOU CLOSE THIS SCREEN WITHOUT
  SAVING YOU HAVE TO DISTRIBUTE EVMS MANUALLY TO
  POLLING STATIONS

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• EP Pending Cases
• The CEO of the state can now update the status of
  the Strong Room AC warehouses which have an EP
  pending in Court.
• Depending on the court case, the CEO can update
  the status of the Strong Room AC as EP Not
  Filed , EP Filed and EP Disposed

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Summary

• Separate Menu at Admin/CEO/DEO/WI level
• Various reports for monitoring available at ECI
  admin/CEO/DEO/WI
• Inter State supply order initiated at ECI admin
  level ( from one state to other state )
• Intra State supply order initiated at CEO level (
  District to District of same state)
• Intra District supply order initiated at DEO
  level ( Warehouse to Warehouse of same district)
• First level check at Warehouse In-charge Strong
  Room and Second level randomization at Warehouse
  In-charge Strong Room AC for election going
  states.
• Intra-district and intra-state transfer for
  CU/BU from Strong Room and Strong Room AC

EVM Tracking Application
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After Training for EVM Tracking

• 1. Understand clearly the importance of EVM
  Tracking application.
• 2. Correct Data Entry of CU and BU details like
  box number and manufacturing year is to be
  ensured.
• 3. Please resolve all the EVM conflict received
  with your state districts and with districts of
  other states.
• 3. CU/BU pending for receiving should be
  completed to populate warehouse stock
• 4. DEO of poll going states should create the
  warehouse Strong Room immediately and transfer
  CU/BUs for marking FLC OK/FLC Failed

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Help-desk / Support

• Decentralized approach ECI, CEO, DEO SLA to
  handle trouble shooting
• E-mail support at ECI
• genesys_at_eci.gov.in
• Attach print screens, log-files etc. as
  attachments
• Voice support at ECI
• (011) - 23355620(Direct), 23052041, 23052042
• or (011) - 23717391, 23717392 .. 23717398, Ext.
  274
• Contact Persons at ECI
• Prabhat Gaurav / Kunal Arora / Dinesh Kumar / Dr
  Abhishek Sharma

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Thank You for your valuable time !
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