Basic Computer Usage

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Basic Computer Usage and Maintenance
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Table of Content
1. How to use Microsoft Outlook.
2. How to scan virus by using McAfee Virus Scan
V4.5.1
3. How to add printer
4. How to share printer
5. How to map drive or add network places
6. How to share folder
7. How to scandisk defragment hard disk
8. How to maintenance Mouse
9. How to use net meeting
10. How to use WinZip
11. How to search for a file
12. How to resize pictures by using Microsoft
paint
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How to use Microsoft Outlook

• Sub content

1. How to login
2. How to change password
3. How to compose new mail, reply and forward mail
4. How to rearrange your mail
5. How to recall mail back
6. How to set out of office assistant
7. How to maintain personal mailbox by use Auto
Archive
8. How to set signature in your mail
9. How to group all mails by sender or by date
4
How to use Microsoft Outlook

• How to login

• select your profile name and then click OK

• key in your user name,domain name and password
  then click OK

• key in your personal folders password and then
  click OK.

5
How to use Microsoft Outlook

• How to change password

• Change login mail server password.

• Click change password Button

• Key in old password, new password and confirm
  new password and then click OK

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How to use Microsoft Outlook

• How to change password

• Change personal folder password.

• Open outlook ? go to menu Tools ? Services

• Select Personal Folders and then click Properties

• Click Change Password Buttons

• Key in old password, new password and Verify
  password and click OK.

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How to use Microsoft Outlook

• How to compose new mail,
• reply and forward mail

• Compose new mail

• Click on New Button

• Click on To Button and then find the
  recipient or type the recipient email address on
  the blank field
• Click on Cc Button if you want to Cc. to
  others
• Key in mail detail and then click Send

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How to use Microsoft Outlook

• How to compose new mail,
• reply and forward mail

• Reply and forward mail

• Click on the received mail that you want to
  Reply or Forward and then click Reply Button or
  Forward Button.

• After write mail finish Click Send

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How to use Microsoft Outlook

• How to rearrange your mail

There are 2 method to rearrange your mail. -
Create new folder in your personal folder -
Create new personal folder file. You should plan
categorize your mails first and then create
separated folder or file to keep it. If you have
a lot of mails (gt1000 mails) you should create
new personal folder file. It will give you better
performance.
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How to use Microsoft Outlook

• How to rearrange your mail

Create new folder in your personal folder

• Go to File Menu ? Folder ? New Folder
  Or Press CtrlShiftE

• Key in folder name in name blank
• Folder Contains Choose Mail Items
• Select the folder that you want to place the new
  folder
• Click OK

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How to use Microsoft Outlook

• How to rearrange your mail

Create new personal folder file

• Go to Tools Menu ? Service

• Click Add Button
• Select Personal Folders
• Click OK
• Type file name then click Open.

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How to use Microsoft Outlook

• How to rearrange your mail

How to move your mails to another folder

• Right click on the mail you want to move and
  click Move to Folder

• Choose the folder that you want to move to.

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How to use Microsoft Outlook

• How to recall mail back

Recall mail is used when you want to recall
your mail back. It will work when recipient have
not open move your mail yet.

• Double click the sent mail in folder Sent
  Items
• Go to Menu Actions ? Recall this message

• Choose delete unread copies of this message
• Click OK

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How to use Microsoft Outlook

• How to set out of office assistant

This option will help you auto reply to senders
when you are out of the office.

• Go to Tools menu ? Out of Office Asistant

• Choose I am currently Out of the Office
• Type the message that you want to auto reply in
  the blank form
• When you come back to the office do not forget
  to change option to I am currently in the Office

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How to use Microsoft Outlook

• How to maintain personal mailbox
  by use auto archive

This option will move your old mails to another
archive file. Its will make your personal folder
not too big.

• Go to Tools menu ? Options

• Click Other Tab and then click AutoArchive
  Button
• Key in how many days per time you want to
  archive
• Key in Default archive file. It should be
  another file as your personal folder file. And
  then click OK.

Continue ?
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How to use Microsoft Outlook

• How to maintain personal mailbox
  by use auto archive

• Go to set detail of autoarchive on each folder
  by Right Click at the folder ? Properties

• Click enable clean out items older than
• Key in how long time you want.
• Click OK
• Do like this to your all folder that you want to
  autoarchive

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How to use Microsoft Outlook

• How to set Signature in your mail

Automatically include your signature or attach an
electronic business card to outgoing messages.

• Menu Tools ? Options ? Mail Format
• Click Signature Picker
• Click New

Continue ?
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How to use Microsoft Outlook

• How to set Signature in your mail

• At 1. Enter your name in the Blank.
• Click Next gt
• Key in the message you want to included in out
  going mail

• Click Finish Button

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How to use Microsoft Outlook

• How to group all mails by sender or by date

• Right Click at the column head that you want to
  group.
• Click at Group By This Field

20
How to scan virus by using McAfee Virus Scan
V4.5.1

• Go to Start?Programs?Network Associates?
  VirusScan

• Click Browse to select drive and folder you
  want to scan
• And then click OK
• Click Scan Now

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How to add printer

• Go to Start ? Settings ? Printers

• Double Click Add Printer Icon
• Click Next

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How to add printer

• Select Local or Network Printer
• Choose Local Printer when printer is connected
  directly to your PC or the printer is connected
  to print server.

• Choose Network Printer when printer is connected
  directly to others PC in the network.
• And then click next gt

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How to add printer

• Local Printer

• Select the printer port
• If the printer connected directly to your PC,
  normally the port is set to LPT1.
• If the printer connected to print server, Please
  contact MIS staff.

• Then click Nextgt

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How to add printer

• Local Printer

• Select Manufacturer and Model of the printers.
  If dont have the model Please contact MIS staff.
• And then click Nextgt

• Key in the printer name
• Click Nextgt

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How to add printer

• Local Printer

• If you want to share this printer for others
  user use select Share as and then supply the
  share name for the printer.

• If you are not sure about the printer setting
  select Yes.

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How to add printer

• Local Printer

• Click Finish.

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How to add printer

• Network Printer

• Choose Type the printer name, or click Next to
  browse for a printer
• Click Nextgt
• Click at the printer
• Click Nextgt

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How to add printer

• Network Printer

• If you want this printer set to default choose
  Yes, if not choose No.
• Click Nextgt
• Click Finish

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How to share printer

• Go to Start ? Settings ? Printers

• Right Click at the printer Icon that you want to
  share
• Click Sharing
• Choose Share as
• Supply the share name
• Mark at List in the Directory
• Click Apply

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How to map drive or add network places
If you usually use files in the other PCs or in
the file server,you can use map drive option to
map the share folder in the other PCs to your
drive. Or you can use add network places method
to create shortcut to that folder
A
C\Data
C
D
C\ABC\M
F
G
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How to map drive or add network places

• Map network drive

• Go to that share folder.
• There are 2 method to access.
• If you know the computer name
• go to Start?Run
• type \\Computer name and then enter
• If you are not sure.
• double click My Network Places
• Entire Network?Entire Content?Microsoft
  Network?Beyonicsth?Computer Name

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How to map drive or add network places

• Map network drive

• Right Click at that folder.
• Map Network Drive

• Choose one drive to mapped and dont forget to
  click at Reconnect at logon
• Click Finish

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How to map drive or add network places

• Add network places

• Double click My Network Places at the desktop
• Double click Add Network Places

• Click Browse to find the folder or key in the
  path if you know
• Click Nextgt

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How to map drive or add network places

• Add network places

• Enter the name of network places
• Click Finish

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How to share folder

• Go to the folder you want to share by double
  click at My Computer or Open Windows Explorer
  
• Right click at the folder ? Sharing

• Click share this folder
• Supply share name
• Click Apply and OK

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How to scandisk defragment hard disk
Scandisk is a tool for check error on your
harddisk. You should do it at least 1 time per
month. Defragment is a tool for rearrange data in
the harddisk. It will improve the harddisk
performance. (Remark Harddisk defragment will
take about 2 hrs or more up to the data size and
the last time you defrag. )
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How to scandisk defragment hard disk

• Double click at My Computer
• Right click on the drive you want to scandisk or
  defrag.

• Click Tab Tools
• If you want to scandisk click Check Now
  Button
• If you want to defragment click Defragment
  Now Button

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How to scandisk defragment hard disk

• Scandisk

• Check mark in both option
• Click Start

• Defragment

• Click Defragment

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How to maintenance mouse

• Clean your mouse pad
• Clean your mouse ball and ball sensor

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How to use NetMeeting

• OPEN
• Go to Start?Programs?Accessories?
  Communications?NetMeeting
• CALL
• Click Call Button and key in IP Address Click
  Call. OR
• Click Address Book Button to Select Person in
  the List and Click Call
• RECEIVE
• Click Accept

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How to use NetMeeting

• SHARE PROGRAM
• Show your desktop or program to others person in
  netmeeting
• Click Share Program button
• Click Desktop or others program you want to
  share
• Click Share
• If you want to allow other people to control your
  desktop
• Click Allow Control

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How to use NetMeeting

• CHAT with OTHERS
• You can send message to others people in
  netmeeting
• Click Chat Button
• Key Message
• Click Send Message Button

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How to use WinZip

• ZIP FILES
• Select files you want to zip if more than 1
  files press Shift button on keyboard and then
  select another file.
• Right Click Mouse?WinZip
• Click Add to Zip File
• Key in Path and file name Ex C\Report\wk1.zip
  . Or Click New and then choose the folder and
  type zip file name.
• Click Add

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How to use WinZip

• UNZIP FILES
• Select Zip file you want to unzip
• Right Click Mouse?WinZip
• Click Extract to
• Select the Path to folder that you want to
  extract to
• Click Extract

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How to search for a file

• Go to Start?Search?For Files or Folders

• Key in the file name or some part of file name
  to search
• Select drive you want to search
• Click search now

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How resize pictures by using Microsoft Paint
Sometimes when you want to attached a few
pictures with your mail. But the total file size
is still large although you have zipped it. So
this tool will help you.

• Go to Start?Programs? Accessories?Paint
• Open the file you want to resize
• Go to Menu Image?Stretch/Skew
• Adjust Horizontal and Vertical to less than 100
  
• Click OK and Save