DISTRICT COMMITTEE TRAINING WORSHOP

1
DISTRICT COMMITTEE TRAINING WORSHOP Eric
Larson District Training Chairman Scatacook
District, Connecticut Yankee Council 2003
2
WORKSHOP OBJECTIVES
3
Define the four functions of the district
operations and list all the positions and
structures of the district that carry out each of
the four functions. List four tasks accomplished
under each of the four functions. Identify the
major duties of your specific committee or
district assignment and define the ways each task
might be accomplished.
4
Review a list of 12 responsibilities and
correctly label each and assign to either the
district chairman, the district commissioner or
the district executive. Tell why your particular
assignment is essential to district
operations. Name three other positions or
committees of the district that you might need to
talk with to carry out your assignment in the
district.
5
FOUR FUNCTIONS of the DISTRICT OPERATION
6
Membership Finance Program Unit Service
7
DISTRICT COMMITTEE STRUCTURE
8

9
(No Transcript)
10
MEMBERSHIP FUNCTIONS
11
Gather Information Cultivate Relationships with
Community Organizations Organize Units Help
Youth Join Existing Units
12
FINANCE FUNCTIONS
13
Carry out Friends of Scouting Campaign Meet
goals by target dates Implement finance
policies Conduct project selling Stimulate
United Way relationships
14
PROGRAM FUNCTIONS
15
Training Camping Outdoors Activities and
Civic Service Advancement and Recognition Learni
ng for Life
16
UNIT SERVICE FUNCTION
17
Regularly visit all units Facilitate on-time
charter renewals Help units earn the Quality
Unit Award Conduct monthly roundtables
18
DISTRICT MEMBERSHIP COMMITTEE
19
DISTRICT MEMBERSHIP COMMITTEE ORGANIZATION
20
(No Transcript)
21
Five Sources of Membership Growth
22
Growth from new units Growth from youth
recruitment/ additional enrollments Growth from
program transition Growth from stopping dropped
units Growth from increasing tenure/ more youth
registered at charter renewal
23
DUTIES of the MEMBERSHIP COMMITTEE
24
Gather Information Cultivate Relationships with
Community Organizations Organize New Units Help
Youth Join Existing Units
25
Target Markets
26
Low-income urban/ inner-city areas Isolated/
low-income rural areas Hispanics African-Americans
American Indian communities and tribal
groups Various Asian nationality groups Persons
with disabilities Others
27
DISTRICT FINANCE COMMITTEE
28
DISTRICT FINANCE COMMITTEE ORGANIZATION
29

30
DUTIES of the FINANCE COMMITTEE
31
Obtain and understand the districts portion of
funds to be raised toward the council
budget Organize carry out a successful Friends
of Scouting annual campaign in the
district Assist the council in raising funds
towards the project selling program Promote
the council plan for endowment development
32
Support cultivate a cooperative relationship
with the local United Way Implement council
finance policies within the district Support
district activities that involve income and
expense by assuring proper money
management Provide recognition to donors
33
Unit Finance
34
No direct solicitation for funds by units is
permitted The unit committee is custodian of all
funds All units submit the Unit Money-Earning
Application to the council for approval.
35
General Guidelines for Unit Money-Earning
36
No gambling or conflict with local
ordinances Respect territorial rights of other
units No conflict with goods or services offered
by established merchants or workmen Value
received for money spent
37
The name and goodwill of the Boy Scouts of
America must be protected and not used as a
front for commercial interests No contract
signed by a unit may bind BSA, either locally or
nationally Unit money-earning projects can be
planned to serve a dual purpose of conservation
and money earning
38
DISTRICT TRAINING COMMITTEE
39
DISTRICT TRAINING COMMITTEE ORGANIZATION
40
(No Transcript)
41
DUTIES of the TRAINING COMMITTEE
42
Determine who needs training Build an annual
training report Develop plans for specific
courses Promote courses
43
Provide training recognition Evaluate
training Promote Fast Start Training
44
District Training Goals
45
High quality courses 100 of top leaders trained
every year A complete training program, year
round Timelessness - train when participants are
ready Strong, qualified training team
46
Unit Training Priorities
47
Unit Leaders and Den Leaders first Work for two
deep leadership Consider expected tenure of the
top leader. If a short-timer, train the
replacement
48
CONSIDER THE UNITS Vital Signs Meetings,
attendance, advancement, camping, growth, new
members, two-deep leadership NEW LEADER IS A
PRIORITY Train the whole leadership team Use
Fast Start Training
49
District Training Plan
50
Tied to goals, prospects and priorities Council
and District calendars District local events and
school calendars
51
Formation of new units Dont over-schedule Prov
ide follow-up time Remember Murphys Law and be
flexible
52
DISTRICT CAMP PROMOTION and OUTDOOR COMMITTEE
53
DISTRICT CAMPING COMMITTEE ORGANIZATION
54

55
DUTIES of the DISTRICT CAMP PROMOTION/
OUTDOOR COMMITTEE
56
Promote unit participation in council camping
opportunities Help select leaders and develop
programs for district Cub Scout Day camp,
resident camp and family camps Work with
commissioners to help Packs, Troops, Varsity
teams and Venture crews plan and carry out a
year-round schedule of camping and outdoor
program events
57
Give special guidance on health and safety
concerns Promote the use of camperships for
members with financial needs Working closely
with its officers, guide the Order of the Arrow
to help promote camping in the district
58
Outdoor Programs
59
Cub Scout Programs Boy Scout Programs
60
DISTRICT ACTIVITIES and SERVICE COMMITTEE
61
ACTIVITIES AND SERVICE COMMITTEE ORGANIZATION
62
(No Transcript)
63
DUTIES of the ACTIVITIES AND SERVICE COMMITTEE
64
Plan a well balanced schedule of district events
and recruit teams to carry them out Decide how
Scouting can become involved in selected needs
and interests of communities Promote and assist
with the planning of council events
65
Promote and carry out the districts share of
national events Conduct an annual poll of unit
leaders to determine unit needs and wishes for
district activities
66
DISTRICT ADVANCEMENT and RECOGNITION COMMITTEE
67
DUTIES of the ADVANCEMENT AND RECOGNITION
COMMITTEE
68
Help unit leaders establish and maintain proper
advancement procedures in their units. Monitor
rank advancement progress throughout the
year Recruit and train an adequate number of
merit badge counselors. Publish a current list
of merit badge counselors
69
Review and approve service projects plans
submitted by Eagle Scout candidates Participate
in troop boards of review, or conduct
district-level boards of review for Eagle Scout
candidates Consider and act on appeals from
Eagle Scout candidates if their own troop denies
their application or turns them down at a board
of review
70
Recommend youth members or adult Scouters for
special awards and recognition Provide physical
facilities and experts in advancement fields that
are difficult for units to secure
71
Awards
72
Quality Unit Award District Award of
Merit Silver Beaver Award Lifesaving and
Meritorious awards
73
Award for meritorious action Local Council
Certificate of Merit Spirit of Eagle
Award Distinguished Eagle Scout Award William
T. Hornaday Award
74
DISTRICT LEARNING FOR LIFE COMMITTEE SUPPORTS
EXPLORING
75
DISTRICT KEY 3
76
DISTRICT CHAIRMAN and VICE CHAIRMAN
77
DUTIES of the DISTRICT CHAIRMAN
78
Identify and recruit enough right people as
operating committee chairs Initiate plans and
help committee chairs recruit adequate numbers of
members to carry out the functions of the
district Plan, with the District Executive, and
preside at district committee meetings
79
Work with the District Commissioner and District
Executive to stimulate and to coordinate the work
of the district, to ensure the success of the
Scouting units In cooperation with the District
Executive, ensure completion of district
goals Represent the district on the Council
Executive Board, once elected
80
Recognize individuals, committees and chartered
organizations for their Scouting
accomplishments Support local and national
Scouting policy, procedures and practices Help
to secure support for Scouting from top community
leaders throughout the district
81
Annually appoint a district nominating
committee
82
SPECIAL ROLE of the DISTRICT VICE-CHAIRMAN
83
A Stand In A Co-Pilot On Special
Assignment
84
THE DISTRICT COMMISSIONER
85
DISTRICT COMMISSIONER STAFF
86
(No Transcript)
87
DUTIES of the DISTRICT COMMISSIONER
88
Identify and recruit enough of the right
people as commissioners Train members of the
commissioners staff
89
Supervise and motivate unit commissioners Admini
ster the annual commissioner service
plan Oversee the unit charter renewal plan
Guide Roundtable Commissioners
90
Plan and preside at monthly meetings of district
commissioners staff Work with the District
Chair and District Executive to stimulate and
coordinate the work of the district Help meet
district goals
91
Represent the district as a member of the
Council Commissioners cabinet Support local
and national Scouting policies Attend district
meetings
92
National Quality District Award
93
A National Quality District must achieve six of
eight objectives to qualify. Starred () items
are required. 1. More than 60 percent of total
units have achieved the National Quality Unit
Award 2. Record a 2 percent gain in traditional
units and a net gain in total units including
Learning for Life groups and posts 3. Record a
balanced membership growth in total Cub Scouts,
total Boy Scouts/ Varsity Scouts and total
Venturers, with a gain in total membership
including Leaning for Life, OR record a 2 percent
gain in total Cub Scouts, Boy Scouts/ Varsity
Scouts, and Venturers, with a gain in total
membership including Learning for Life
94
4. Achieve financial goals 5. Provide ration
of one unit commissioner for every three units or
improve the ration over last year 6. Achieve
on-time unit re-registration goals 7. Each
position in the district structure is filled with
a registered and active volunteer 8. Hold a
conference with the head of each chartered
organization annually
95
THE DISTRICT EXECUTIVE
96
DUTIES of the DISTRICT EXECUTIVE
97
Provide professional coaching Propose plans
and agendas, usually pencil drafts, for
consideration Aid in suggesting action plans for
recruiting district personnel
98
Give inspiration and encouragement Maintain
regular contact with heads of chartered
organizations Keep district records up to date
99
Arrange for councils office services such as
mailings, meeting notices etc. Provide behind
the scenes administrative skills Develop his or
her own work schedule Work with and support
volunteers