Time Management

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Time Management

• Leanne Witt, CPhT
• CoxHealth

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Objective

• Discuss potential strategies for improved time
  management in the pharmacy

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Time Philosophies

• One of our most valuable resources and gifts we
  can give
• Time is money
• Time flies
• Time management is not about managing time it is
  about managing yourself

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Time Management and Organizational Skills

• Personally
• Home life if proactive, we know what will happen
  when
• Professionally
• Pharmacy is not a predictable environment , we
  are often reactive in most instances
• Poor skills lead to
• Frustration
• Stress
• Feelings of failure

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Dont fall in the I factor trap

• I dont have the time
• We all have 24 hours in our day
• Lean to rephrase I cannot take the time right
  now, I will be able to __________
• I am too busy
• You choose how to spend your time, being busy
  does not mean you are productive
• The I phrases can make you your own worst enemy

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More I factors

• I need to focus in order to
• Multitask one minute, switch gears to concentrate
  on one subject with a sharp and open mind
• Do not procrastinate
• Keep your cool
• I am a perfectionist
• Not everyone is perfect
• Learn to pick your battles

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Where to start

• Recognize the need for improvement
• Make a list of your job duties
• Daily
• Weekly
• Monthly
• Organize workspace
• Makes sense to you
• Setting goals gives a positive direction
• SMART Goals
• Be specific, measurable, attainable, relevant,
  timely

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Where to Start

• Prioritize
• Use a simple system (i.e. A, B, C)
• Try not to underestimate time needed
• Set deadlines for yourself help maintain focus
• Delegate
• Volunteer to file, or do other clerical tasks
• Practice self discipline
• Find the balance between personal and
  professional

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My Journey

• Listed my duties
• Place orders, 340b compliance, code invoices,
  recall notices, back orders, payroll approval,
  meeting minutes, IDB
• Organizing my space and duties
• Colored folders
• Outlook Calendar, flags and tasks
• Use custom order forms for specific areas
• Clinics, surgery and Chemo satellite pharmacies,
  ambulances, IV room, automation and vaults
• My deadlines
• Set a time line for daily orders to be turned in
  to be placed
• Clinic order time line
• My goals
• To concentrate on the work at hand, and remember
  what needs to be addressed next
• To be flexible

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Suggestions

• Start small
• Find a system that works for you
• Ask for help when you need it
• Strive to maintain a good attitude
• Reward yourself
• Find your balance

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• Questions

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• THANK YOU

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References

• Desselle, Shane P , David P. Zgarrick. (2009)
  Pharmacy Management, Essentials for All Practice
  Settings, Second Edition,