Curriculum Changes

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Curriculum Changes

• Academic Affairs and
• Office of the Registrar

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Curriculum Changes

• Requests for new programs
• Modifications of existing programs
• Course actions (new courses, course changes,
  course deletions)
• Undergraduate Programs Requirements (degree
  sheets)

Oklahoma State University
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Curriculum Changes

• Forms and instructions available at
• http//academicaffairs.okstate.edu/faculty-a-staff
  /61-degree-programs-a-curricular-requests

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Changes to Degree Programs
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Curriculum Change Timeline

• June 2011
• New degree programs requests to offer degrees
  at new locations must be included in 2012 OSU
  Academic Plan
• Summer 2011 or later
• Submit draft letter of intent for new degree
  programs new locations to Academic Affairs

Oklahoma State University
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New program request

• Evaluation Criteria
• Centrality of the Proposed Program to the
  Institutions Mission
• Curriculum
• Academic Standards for Admission, etc.
• Adequate and Appropriate Faculty
• Support Resources (library, facilities)

Oklahoma State University
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New program request

• Evaluation Criteria
• Student Employer Demand
• Unnecessary Duplication
• Cost Funding
• Program Review and Assessment include
  assessment plan
• Location of proposed program and method of
  delivery

Oklahoma State University
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Curriculum Change Timeline

• Submit anytime
• Modifications to existing degrees
• Program Deletion
• Program Suspension
• Change of Program Name and/or Degree Designation
  (BS to BSBA)
• Option Addition

Oklahoma State University
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Curriculum Change Timeline

• Submit anytime
• Modifications to existing degrees
• Option Deletion
• Option Name Change
• Program Requirement Change
• Other Degree Program Modification

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Steps to Approval of Degrees/Options

1. Department
2. College
3. Graduate Council (if appropriate)
4. Instruction Council
5. Council of Deans

Oklahoma State University
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Steps to Approval of Degrees/Options

1. OSU/AM Board of Regents
2. Oklahoma State Regents for Higher Education
   (OSRHE)
3. Letter of OSRHE approval posted in Academic
   Program Approval Tracking on SharePoint site

Oklahoma State University
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Advertising Degrees/Options

• New degrees or changes may not be advertised
  or implemented until OSU receives formal approval
  from OSRHE this includes degree requirement
  sheets NOT being included in the Undergraduate
  Programs Requirements publication if approvals
  are not received

Oklahoma State University
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Degree Requirement Sheets

• The most current version of the 2011-2012 degree
  sheets are posted on the Registrar website.
  Contact Dionne Boling for any necessary revisions
  during the current academic year.
• Deadlines for the 2012-2013 degree sheet revision
  will be provided in Summer 2011.

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Changes to Courses
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Curriculum Change Timeline

• September 1, 2011 Arts Sciences
• October 14, 2011 Academic Affairs
• Course actions (new courses, course changes,
  course deletions) submitted to Academic Affairs
  after approval by department college curriculum
  committees

Oklahoma State University
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Course Actions

• Requested changes for Fall 2012
• Course to be Dropped
• New Course to be Added select a course
  number that does NOT appear on SIS screen 128.

Oklahoma State University
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Course Actions

• SIS 128 screen example of what it looks like
  when checking for repeated courses

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Course Actions

• Requested changes for Fall 2012
• Change in Credit
• Change in Description
• Change in Number - select a course number
  that does NOT appear on SIS screen 128.

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Course Actions

• Requested changes for Fall 2012
• Change in Title
• Change in Prefix (e.g., BIOL to BOT)
• Change in Prerequisite

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Course Actions

• Any Change in will appear as a repeated course
  on the transcript
• For example Change in course number from 1111 to
  1234
• Student who takes 1111 in Fall 2010 and 1234 in
  Fall 2011 will receive credit only for second
  course

Oklahoma State University
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Course Actions

• General Education Credit also submit on the
  general education database http//academicaffairs.
  okstate.edu/faculty-a-staff/41-general-education
• Approval of general education changes by the
  General Education Advisory Council (GEAC) will
  appear on GEAC minutes

Oklahoma State University
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Course Actions

• Graduate Credit course will be reviewed and
  approved by Dean of Graduate School
• Undergraduate courses requesting graduate credit
  must attach syllabus showing additional work
  required by graduate students.
• Remember the asterisk!

Oklahoma State University
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Course Actions

• Crosslisting the same course is offered by two
  or more departments under different prefixes
  (e.g., GEOG, POLS, RUSS 3053 Intro to Central
  Asian Studies)

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Course Actions

• When dropping a course or submitting Change
  in, complete left column
• PRESENT COURSE AS LISTED IN CATALOG

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Course Actions

• For all actions except dropping a course,
  complete right column
• RECOMMENDED CHANGE OR NEW COURSE

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Course Actions

• For all actions complete STATE REASON FOR REQUEST
• For new courses, attach Supplementary Information
  Form and syllabus

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Course Actions

• For all course actions, complete bottom box -
  see Guide for Completion of CAF

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Course Actions

• Mode of Instruction code the mode of
  instruction for the course as follows
• Lecture with lab 00
• Lecture with discussion, activity, demonstration,
  clinic 01
• Recitation, seminar 02
• Laboratory 03
• Internship, Field Experience, Clinical
  Practice 04
• Physical Education Activity, Recreation
  Activity 05
• Speech, Drama, and Journalism Activity 06
• Independent Study, Directed Readings 07
• Research Master Thesis, Doctoral
  Dissertation 08
• Individual Instruction 09
• Other (explain in 50 letters or less) 10

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Course Actions

• HEGIS CODE Enter the HEGIS code, located at
  http//academicaffairs.okstate.edu/images/document
  s/hegis.pdf, assigned to the department prefix.
• CIP Code http//nces.ed.gov/ipeds/cipcode/select
  or/

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Course Actions

• Approved for SR/UR/R Grades Grades of SR/UR
  (satisfactory research, unsatisfactory research)
  may only be given for thesis or dissertation
  hours R for masters degree creative component
  courses.

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Course Actions

• General Education Course Answer Y (yes) or N
  (no).
• Pass/Fail Grading yes or no.

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Course Actions

• Common errors on Course Action Forms
• Missing or inadequate reason
• Submitted as course modification but extent of
  changes indicate it should be a new course
• On supplemental form, missing documentation of
  discussion with affected department

Oklahoma State University
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Course Actions

• Common errors on Course Action Forms
• Missing asterisk on graduate courses
• Calculation of credit hours 2-3 lab hours
  equals 1 credit hour
• Contact hours calculated for short course instead
  of 16 week semester

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Course Action Summary

• Prepare a summary of course action requests
• Additions
• Modifications
• Deletions
• Mechanicals changes to courses that serve as
  prerequisites to your course

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Course Action Summary

• Note The course action summary is the only
  documentation presented in the approval process,
  therefore the information on the summary must be
  an exact match of the course action requests.

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Steps to Approval of Course Actions

1. Department
2. College
3. Graduate College (if appropriate)
4. Instruction Council

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Course Action Forms and Catalog Course
Descriptions
Course Descriptions Changes/New Courses - the
highlighted areas of the course action form on
the left are items that affect the course
description on the right Note Please
provide catalog-ready descriptions, no further
editing will occur.
Oklahoma State University
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Questions?

• Diane Jones Gail Gates Academic Affairs
  4-8788
• Christine Nichols Classroom
  Scheduling Office of the Registrar 4-6885
• Dionne Boling Publications Office of the
  Registrar 4-6878

Oklahoma State University