TIPTOP Implementation

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TIPTOP
Implementation Methodology
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(No Transcript)
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Overall ERP Project Schedule
Feb
Jan
May
Apr
Aug
Sep
Dec
Oct
Nov
May
Jun
Jul
Mar

• Preparation
• Signing contract
• Hardware purchase
• System Instalation
• Form Project Team
• Kick Off

23 May, Contract Signing
10 June, Kick Off
Implementing 1. Survey Diagnosis 2. Application
Training 3. S.O.P. Modeling 4. Gap Analysis
Design 5. Data Migration Input 6. Simulation
Fine-tuning 7. Balance Checked in

• Phase 1 - Project Implementation 6 months
• Scope
• Finance Acc Supply Chain, Sales,
  Manufacturing, HRM

Phase 2 - Project Implementation 6
months Scope GPS/PLC Integration B2B BI,
Easyflow and other customized programs

• Go-Live Preparation
• Software Specification Writing
• Customization Programming
• User Acceptance Test
• Integration test
• End User Training
• IT infrastructure
• Contengency pln

• Phase 1
• Go-Live Preparation

• Phase 2
• Go-Live Preparation

• System Go-Live
• System Go-live
• Setlement of account
• Go-live support

Phase 2 Go-Live
Phase 2 Go-Live
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Project Team Responsibilities
Role Responsibility Qualifications Remark
Project Leader Deliver the specified project deliverables on time in good quality and in accordance with the budget Achieve milestones on time Report on project progress to the steering committee Identified of potential bottleneck and initiate to propose the solution Coordinate Assign tasks to project members Keep in touch with Consultant to ensure successfully the project and for knowledge transfer Knowledge of business processes The ability to work effectively with all levels within Organization Project Management Expertise Have good understanding of project scope constraint. Time management skills and multi-tasking capabilities Good on verbal and written communication skills The ability to make timely decisions Strong organizational skills Good leadership and coaching skills Full time
IT Technical Support Providing IT infrastructure for implement ERP System To setup system requirement for ERP System Support user to operate this system Have Good skill experience in Databases, networking, and operating system Have good understanding on the current IT System Experience and knowledge in current system environment. Part time but ready if required
Support Function To assist project team on Project administration, training, business process development and prepare new infrastructure (if needed) To coordinate change program impacted of ERP impl. system Project Administration task Setup and organize documentation control system and records Good knowledge of the companys organizational structure and business processes The ability to work effectively with all members of the organization ranging from executive members to front line / users. Full Time
Group Leader Leader on development defined modules To manage and coordinate project communication, training, socialization and prepare new infrastructure (if needed) Working together with consultant to determine business process flow that needed to ERP system requirement with consultation to process owner. Development of business process documentation (incl design standard form and report) with consultation to process owner. Conduct testing, data collection, data validate and data migration for new system configuration. To drive, coach and facilitate the implementation of new system Issues resolution Working together with key user to Identify of end user, training requirements at their particular site. Experience in functional business process, In-depth knowledge of the companys business processes best practices, Strong analytical skills and problem solving skills Strong communication skills and coaching skills Excellence team player skills, with strong verbal and written communication skills and coaching skills, Experience to design and developing System Procedures. Experience in delivery training Full time
Key User Co-ordinate between Project and End User Represent End Users Support project team by share data information Validate data Process Build knowledge of what new system will do Assist on end user training Owner of new system Lead in managing the change in their unit areas An in-depth knowledge of the business unit functionality business and requirements in their business process area(s), Strong analytical skills. Active and willing Able to use own initiative Good at interpersonal communication Part Time but ready on demand with advance notification
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DSC/Digiwin Service Team
PM qualifications PM qualifications
1. Project planning
2. Definition, clearance, Statement of main project issues 2. Definition, clearance, Statement of main project issues
3. Allocate DSC service team resources 3. Allocate DSC service team resources
4. Main Communicator to client team
5. System progress risk management 5. System progress risk management
6. monthly report
Consultant Main Tasks
1. Discuss confirm System SOP
2. System Education
3. Implement System according to TIM

System Engineer main tasks
1. Installation TIPTOP system
2. Assist normal operational maintenance
3. Abnormal recovery
Service Team main tasks
1. Assist consultant draw system analysis
2. Coordinate Programming pool test
3. Customer service
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TIPTOP Implementation Methodology
TIM
Implement Methodology Introduce
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TIPTOP Implementation Methodology
1.Project Committee
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2.Kick-off Meeting
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3.Survey and Diagnosis
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4.Application Training
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5.Operation Training
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6.S.O.P. Modeling
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7.Differential Analysis Customization
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8.Data Migration Entry
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9.Business Flow Simulation
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10.Balance Check
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11.System Go-live
TIPTOP????
12.Project Review Meeting
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13. Accounting Check
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1. Project Committee and Executive Team

• PurposeDecide the manpower and capital invested
  in this project.
• Project ManagerCritical issue management
  progress control
• Executive Team
• - Key Man Dept. Head ? Define SOP?confirm
  discrepancy
• - Key UserSeed member ? Seeded trainer
• - End UsersOperator ? operation
• MIS Team
• - Assist PM to organize the information
• - Handle IT related issues - Companys contact
  window to DSC

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2. Kick-off Meeting

• Goal- To declare the ERP project implementation
  goal and determination- To introduce the project
  team member and task- To introduce the
  implementation schedule
• Must be succeed
• To improve every individuals value through the
  change of work

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3. Survey and Diagnosis

• GoalTo let the DSC consultant understand the
  companys current operation and business data
  flow
• Join membersEvery Dept.s KM?KU?
• Require document- Current SOP- Current
  certificates in all process- Frequently used
  analysis report
• Output document- First evaluation report -
  First differential analysis report

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4. Application Training

• Goal- Consultant introduce TIPTOP SOP and
  standard functions- Provide suggestion base on
  current process
• Require document (DSC provide) - TIPTOP
  standard SOP- Standard operation manual for all
  modules
• Output document - Revised differential analysis
  report - Training test grade

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5. Operation Training

• Goal- To let the KM KU understand the system
  methodology- To find out the detail discrepancy
• Members- Key Men?Key Users
• Require document - TIPTOP standard SOP -
  Standard operation manual for all modules
• Output document - Revised differential analysis
  report - Training test grade

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6. S.O.P. Modeling

• Goal- To determine the future SOP for Sinco
• Members- Authority division call for a meeting
  to discuss SOP
• Require document - TIPTOP standard SOP- SINCO
  ISO / check point
• Output document - SINCO SOP for each module-
  Approved by all related Dept. head

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7. Differential Analysis Customization

• GoalReview the differential between SINCO
  business flow and TIPTOP system, then determine
  the solution
• Members- Key Men?Key Users of each module- DSC
  Consultants
• Preparation- SINCO need to discuss the process
  differential first - Consultants provide the
  differential analysis report and the solution of
  program customization
• Output document - Customer Request Confirmation
  Document - Differential analysis report

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8. Data Migration Entry

• Goal- Basic data (original data) migration from
  the previous system if exist- Key-in related
  basic data (original data)
• Require document - Basic data set up schedule
• Way to proceed- Key man assign the responsible
  person and set the deadline after the training-
  Routinely review the progress

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9. Business Flow Simulation

• Goal- To make sure the KU?EU are capable to the
  future operation process- To confirm that there
  is no primary process differential
• Member- Key Users?End Users
• Require document - The latest approved SINCO
  S.O.P.
• Output document - The simulation test grade

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10. Balance Check Implementation

• Goal- To sum up the last accounting period
  balance - Key-in the accurate balance data (or
  data migration)
• Require document -Initial balance input
  schedule
• Output document- Initial balance mapping check
  list

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11. System Go-live Meeting

• Goal- SINCO TIPTOP system go-live
• SuggestionThe new system will completely replace
  the previous system without the parallel run
• Way to proceed- Consultants and service team
  will provide on-site service at the beginning of
  system go-live
• Output document - Question control list

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12. Project Review Meeting

• Goal- Project cost and progress control - To
  audit the target of each stage- Decision making
  for critical issues
• Meeting cycle-At least once a month after
  Kick-off
• Members- All project team members
• Output document - List of critical issue review
  and related decision- The goal and plan for the
  next stage

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13. Accounting Balance

• Goal- By balance the accounting period (cost
  finance) to verify the accuracy of related
  business flow and create financial statement
  version.
• Require document - Manufacturing cost
  accounting balance SOP, financial accounting
  balance SOP
• Output document- Related financial statement
  and management reports
• Complete date-We suggest to complete the 10th
  of the first month go-live and gradually cut down
  the balance time.

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