Academic Advisement

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Academic Advisement
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What is Advisement?

• Advisement audit is a tool used to track and
  analyze degree requirements for graduation.
• Degree requirements can be created, using
  requirements, conditions, courses, and wild
  carding.
• End result is a report which looks like a
  transcript.
• Set up is flexible, there is no right or wrong way

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Academic Structure Set Up Required

• Before you are able to use this tool, all aspects
  of the Academic Structure must be completed.
• Courses will be pulled from the course catalog,
  students will be identified by the
  career/program/plan they are associated with.
• Set up should start at the Course List level
  first, building up to Requirement Groups.

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Getting Started

• Before entering any data carefully map out the
  following
• List all careers associated with each
  institution.
• List all programs of study associated with each
  career.
• List all plans associated with each program.
• List any related sub-plans for each plan.
• Map out all degrees, and certificates and the
  requirements needed for completion of these
  credentials.

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Some additional questions to ask before setting
up

• Get as specific as you can about a specific
  requirement rule for graduation.
• Is there a min/max unit, course, GPA value
  required for a specific course? courses?
• Is transfer coursework allowed to meet
  requirement?
• Must all coursework be taken while in residence?
  Within a specific time frame?
• Is there coursework that must have been taken in
  sequential order?

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Connector Types

• And/Or Statements drive how the rule is perceived
  and what you are requiring.
• OR Statement
• Line 10 and Line 20 or Line 30 and Line 40
• AND Statement
• Line 10 or Line 20 and Line 30

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Basic Math Operations

• Basic math operations allow course lists to be
  reused in more than one rule.
• Union
• total of both entities
• Intersection
• all elements in common
• Subtraction
• one entity subtracting all elements
  in
  common with another

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Big 3 Set Up

• Requirement Groups
• Requirements
• Course Lists
• Set up should take place in reverse order

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Requirement Groups

• Consist of detail lines pointing to conditions,
  courses, and requirements.
• The AA engine evaluates the student's career,
  program, plan, and sub-plan (plus other pertinent
  academic data) and determines which requirement
  groups apply to that student.
• Analyzes all courses, restrictions,
  pre-conditions, and/or conditions completed (both
  successfully and unsuccessfully) by the student.
• Report determines what requirements are still
  outstanding.

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Group Line Types

• Condition
• Specific conditions a student must meet

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Course Group Line Type
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Wild Card Course Line Type
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Requirements

• Requirements contain requirement parameters,
  pre-conditions, connector types, partitions,
  detail requisite/restrictions, and line item
  parameters.
• Requirements can be very simple or very complex
• Controls should be placed at this level

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Course lists

• A course list is a group of courses that can be
  used to satisfy an academic requirement.
• By using the mathematical concepts of union,
  intersection, subtraction, and complement, course
  lists can interact in countless ways. As a
  result, different course lists interacting in
  different ways can often satisfy the same
  requirement.
• The system is designed to maximize the reuse of
  requirement groups, requirements, and course
  lists by means of set operations, including
  and/or/subtraction/intersection/union.

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DLST/CLST

• Derived Course List (courses a student DID take)
• Vs
• Course List (courses a student COULD take)

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Performance in AA

• Use efficient set up to reduce the amount of time
  the system requires to complete the process.
• Pre Conditions can be used to determine specific
  population that the requirement applies to.
• Create efficient course lists, use wild carding.
• Course share set and restrictions can slow down
  evaluation.

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Conditions

• Standard
• And
• User Programmable

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Standard Conditions
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User Programmable Conditions
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User Programmable Conditions

• Milestone Check
• Internal Degree Check
• External Degree Check
• Custom Condition Checks created to meet
  specific needs at an institution verify that a
  student is a minimum age or the student has
  achieved a particular test score.

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Entity Groups

• An entity group contains similar items grouped
  together for use as a single condition. The
  entities can be programs, plans, sub-plans, or
  student groups.
• This functionality may also be used in Enrollment
  Requirement Groups.

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Using Entity Groups in Requirements

• To access predefined entity groups, you must use
  an operator of In or Not In.

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Sharing Courses (Double-Dipping)

• Course Share Sets courses shared across
  Requirement Groups
• Partition Sharing courses shared within the
  same Requirement or Requirement Group
• Credit Include Mode Verify

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Course Substitutions
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Course Substitution Course Source

• Course Offerings all active courses in the
  Course Catalog
• Enrollment courses in which the student has
  enrolled
• Test Credit
• Transfer Courses
• Other Credit

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Student Exceptions

• Requirement Change change the required minimum
  units or courses
• Requirement Override replace one rule with
  another
• Requirement Waiver
• Course Directive directs where a specific
  course is used or not used to satisfy a
  requirement

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Exceptions

• An exception may apply to
• an individual student
• a student group
• students in a specific program or plan

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Advisement Transcript

• Set up as a separate transcript type
• Exclude in-progress courses control
• Special Advisement Reports

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Special Advisement Reports
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What-If Scenarios

• Course List What-If
• Quick What-If
• Stored What-If

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Advisement Reports

• Advisement Group Summary
• Reverse Engineering
• Analysis Database

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Questions