Fiscal Authority Meeting 09/26/12

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Fiscal Authority Meeting09/26/12

• Labor Ledgers Salary Transfers (STs)
• General Error Corrections (GECs)
• Revised SOEST Trainee Appointment Forms
  (Stipends)
• CG Budget Categories
• ARRA Reporting

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KFS -- Labor LedgerSalary Expense Transfers (ST)
Description Formats
FA - ST Service Date Last Name, First Initial

• e.g. 017 ST 07/15/12 Lee, A.
• Service Date the last service date of the
  salary being transferred
• Date format mm/dd/yy
• For multiple periods put in Various in place of
  Service Date
• e.g. 017 ST Various Lee, A.
• Put actual service dates in explanation field.
• For Vacation Payout Transfers
• Instead of ST, replace with VA
• For Clearing Transactions In A Continuation
  Accounts
• Instead of ST, replace with CA

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KFS -- Labor LedgerSalary Expense Transfers (ST)
Explanation Field

• FA Pd Date YYYY/MM/DD
• List multiple periods
• Reason why change was required
• If over 90 days from posting
• Why it was not done on a timely basis
• Indicate how delay will be avoided in future
• Account xxxxxxxx has sufficient funds
• All expenditures are allowable and allocable to
  xxxxxxx

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KFS -- Labor LedgerSalary Expense Transfers (ST)
Notes and Attachments

• Appropriate Personnel Documentation
• PNF
• SEWA
• Timesheets
• For Vacation Payouts
• File Drop to ORS Cost Studies

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General Error Correction (GEC)
Research information via the General Ledger Entry
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General Error Correction (GEC)
Fill out the pertinent information to obtain
screen shot for supporting documentation and
reference numbers
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KFS Trainee AppointmentsInternal Form
SOEST Trainee Appointment Form

• When to use
• Initial appointment
• Participant support costs
• One time travel awards
• Routing
• PI -- gt Deans Office
• Attach to initial stipend DV
• Department to retain original
• Changes
• PI/Dept email to FA for budgetary purposes only

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CG Budget Codes
Chart of Object Codes for CG Budgets Chart of Object Codes for CG Budgets Chart of Object Codes for CG Budgets


Chart Obj Obj Financial
Code Code Object Code Name Type Code
MA C100 CG BUDGET POOL SALARIES WAGES EX E10
MA C101 CG BUDGET POOL OVERLOAD EX E10
MA C102 CG BUDGET POOL CASUAL EX E10
MA C103 CG BUDGET POOL STUDENT HELP-REGULAR EX E10
MA C104 CG BUDGET POOL STUDENT HELP-WORKSTUDY EX E10
MA C105 CG BUDGET POOL FRINGE BENEFITS EX E10
MA C106 CG BUDGET POOL SERVICES-FEE BASIS EX E20
MA C107 CG BUDGET POOL MATERIALS SUPPLIES EX E40
MA C108 CG BUDGET POOL TRAVEL-DOMESTIC EX E50
MA C109 CG BUDGET POOL TRAVEL-INTERNATIONAL EX E50
MA C110 CG BUDGET POOL PRINT PUBLICATIONS EX E20
MA C111 CG BUDGET POOL UTILITIES COMMUNICATION EX E70
MA C112 CG BUDGET POOL RENTALS EX E72
MA C113 CG BUDGET POOL REPAIRS EX E60
MA C114 CG BUDGET POOL TUITION EX E30
MA C115 CG BUDGET POOL STIPENDS ALLOWANCES EX E30
MA C116 CG BUDGET POOL EQUIPMENT EX K95
MA C117 CG BUDGET POOL OTHERS EX E78
MA C990 CG BUDGET POOL INDIRECT COST EX D90
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ARRA Reports
Reminders

• Revised PI FO input sheet effective 09/30/12
• Additional field for summary
• Cumulative total of Federal Amount of ARRA
  expenditure to be completed by ORS
• Do not include formulas
• Do not rename files
• FTE worksheet still required
• In lieu of FTE certifications, attach PNFs