Hiring Procedures II

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• Hiring Procedures II
• Please Sign In

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Housekeeping

• Restrooms
• Vending machines
• Break
• Emergency Exits
• Cell phones on Silent please

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Agenda

• Discuss Hiring Policies Procedures for pooled
  positions

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Course Objectives

• Upon course completion, participants will be able
  to
• Apply the hiring process flow to complete the
  hiring process for other than regular hires

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Hiring Types

• Regular
• Temporary Faculty, Exempt, and Non-Exempt
• Emergency Hires
• Supplemental
• Graduate Assistants
• Students (regular work study)
• Affiliated

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Pooled Positions

• For all Pooled Positions the number is determined
  by the type of position.
• Starts with a 9
• Second number indicates campus
• Used to hire Temporary, Supplemental Pay,
  Affiliated, Work-Study Graduate Assistant
  Positions

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Things You Need to Know for Ehire

• Position Number
• Organization Number
• Routing Template
• Time Sheet Organization
• FOAPAL Index

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TemporaryPages 5-8

• Applies to Faculty, Exempt and Non-Exempt Staff
• Employment term is not to exceed 1 year
• Eligibility for benefits limited to ERB, FICA,
  Workers Compensation, and Unemployment
• Does not require advertising (if advertised must
  specify temporary nature of position)

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Temporary (cont)

• Must meet minimum qualifications of position
• Faculty - non-tenure track faculty (main campus)
  averaging less than .50 FTE may be eligible for
  renewals. If averaging .50 FTE or greater, may
  only be hired for 4 consecutive academic
  semesters. FTE for branch campuses is .625.
• Exempt/Non-Exempt Staff-up to one year at .50 FTE
  or greater. If FTE is less than .50, appointment
  is eligible for renewal.

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EmergencyPages 9-10

• Applies to Faculty and Exempt Staff
• Employment term is not to exceed 1 year
• Must meet minimum requirements of the position
• Must be a strong element of urgency
• E-hire comments must explain urgent need and
  steps to post position within specified timeline
• Eligible for full benefits
• Position must be advertised within the 1 year
  period
• Use single position number

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Supplemental PayPages 11 - 16

• Paid to faculty and staff acting in the capacity
  of a professional/faculty employee
• Grant or contract funding source
• Uses pooled position number specific to
  supplemental pay
• Rate of pay is at regular rate
• FTE should not exceed 50

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Graduate Assistantspages 17-19

• Teaching Assistants, Research Assistants,
  Laboratory Assistants and Administrative
  Assistants
• Maximum 20 hours per week
• Hired through Ehire system
• Eligible for health insurance

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Student Employees (Regular Workstudy)

• Maximum of 20 hours per week
• Students must maintain a minimum GPA of 2.0
  (undergrad) or 3.0 (grad)
• Student Job Classifications
• Student Aide
• Student Assistant
• Student Graduate Special
• Eligible for Student Health Insurance and
  Workers Comp no other benefits

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Work Study Studentspages 20-22

• Students must maintain at least half-time
  enrollment
• 70 of wages paid by Financial Aid
• Hired through Ehire system
• Posted through Financial Aid web site
• Position Numbers ( campus)
• Federal 99998
• State 99997
• Crimson In-State 99995
• Crimson Out-of-State 99996

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Work Study Hours Calculation

• Award divided by weeks avg earnings/week
• Avg earnings/week divided by hourly rate avg
  working hours per week

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Regular Studentspages 23 - 24

• Students must maintain full-time enrollment
• Undergraduate Students 12 credits/semester
• Graduate Students 9 graduate credits/semester
• Wages paid by department
• Hired through SES Ventana
• Post for minimum 3 days
• Applicant pool in SES Ventana
• Interview minimum of 3 applicants

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Resource Information

• Financial Aid
• Graduate School
• Employment Services
• Student Employment Services
• Ventana

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Affiliatedpages 25 - 27

• Persons who are financially independent of the
  University and provide support or services to one
  or more university programs without receiving
  monetary compensation
• Entered into Ehire to establish Banner ID
• Pooled Position Numbers ( campus)
• Affiliated Faculty 98997
• Affiliated Coordinator (exempt) 98897
• Affiliated Support (non-exempt) 98797

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Ehire Demonstration

• Affiliated Position

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Help

• For help when processing Ehires
• Call the ICT Help Desk (646-4357) or
• Send an email to help_admin_at_nmsu.edu
• For hiring policies and procedures
• Call Employment Services (646-8000) or
• Send an email to hrhelp_at_nmsu.edu

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