PAD214 PUBLIC PERSONNEL ADMINISTRATION

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PAD214PUBLIC PERSONNEL ADMINISTRATION

• LESSON 1
• INTRODUCTION TO PUBLIC PERSONNEL ADMINISTRATION

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SCOPE OF THE LECTURE

• This lesson explains the general principles of
  public personnel administration. The major
  concern of this lecture is student should be able
  to understand personnel administration as part of
  organizational management that deals with people.

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OBJECTIVES OF THIS LECTURE

• Upon completing this lecture student should be
  able to-
• Define the concept of public personnel
  administration (PPA).
• Describe the objectives and importance of PPA
• Describe the major functions of PPA
• Describe the roles of PPA Manager
• Describe the challenges of PPA
• Describe the organizations of PPA (PSD)

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DEFINITION

• Personnel administration is an art of managing
  people or human resources who work for the
  organization.
• Public Personnel Administration (PPA) is a branch
  of human resource management that is concerned
  with the acquisition, development, utilization
  and compensation of a public organizations
  workforce.

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THE IMPORTANCE OF PPA

• Public personnel administration is an important
  element of government administrative systems. The
  effective conduct of the work of government
  depends upon the people work and how this people
  are being administered.
• The main purpose of PPA is to ensure public
  organization has enough and competence staff to
  perform the tasks of the particular organization.
• The concern of public personnel administration is
  to improve the productive contribution of the
  public servants and to ensure that all government
  employees are treated well according to the HRM
  principles.

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THE OBJECTIVES OF PPA

• Societal objective - to be socially responsible
  to the need and challenges of society.
• Organizational objective to recognize that
  personnel administration exists to contribute to
  organizational effectiveness.
• Functional objective to maintain the personnel
  admin contribution at a level appropriate with
  organisations needed.
• Personal objective to assist employees in
  achieving their personal goals.

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THE FUNCTIONS OF PPA

• Planning for organisation, jobs and people
• The strategic management of human resources
• Human Resources Planning
• Acquiring human resources
• Recruiting applicant
• Selecting candidates
• Placement of staff
• Staff and organizational performance
• Employee orientation
• Employee training and development
• Rewarding employee
• Performance appraisal
• Compensation
• Employee benefits
• Maintaining employer and employee relation

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PPA MANAGER

• Personnel manager is the individual who normally
  acts in advisory or staff capacity, working with
  other managers regarding human resource
  administration matters.
• The PPA manager is primarily responsible for
  conducting the administration of personnel to
  help the public organization achieve its goals.

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THE ROLES OF PPA MANAGER

• Service functions serving and assisting line
  managers in promoting staff e.g recruiting staff,
  organizing training and organizing motivation
  program.
• Coordinative functions coordinating personnel
  activities to ensure that HR objectives, policies
  and procedures are consistently carried out by
  line manager across the organization. e.g
  compensation policy, health and safety policy.
• Advisory function offering expert advice on
  personnel policy e.g promotion and career
  prospects.
• Control function analyzing key operational
  areas such as labour turnover, wage , discipline.

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PPA Challenges

• External factors factors outside its boundaries
  that affect a firms human resources
• National policy e.g unemployment policy
• Employment legislation e.g act and regulations
• Changes in technology and skills required
• Personnel movement
• National economic scale / productivity
• Income and compensation policy
• Employee and employer relation
• Labour market
• Internal factors factors inside a firms
  boundaries that affects its human resources
• Organizational culture/policy
• Organizational strategic objective
• Organizational performance
• Trade union policy in the organization
• Employment planning

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PUBLIC SERVICE DEPARTMENT (JPA)http//www.jpa.gov
.my/

• Being a public sector agency personnel in the
  provision of high-performance human resources
  capable of providing excellent service through
  policy formulation and management of human
  resources for Public Service in Malaysia.

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MISSION

• Be the principal adviser to the Government in the
  personnel affairs of the Public Service
• Formulate Civil Service personnel policies
  including recruitment , placement , promotion ,
  training , salaries , allowances , facilities ,
  benefits and accident compensation , work
  environment, motivation , incentives and awards
  
• Plan manpower requirements of Public Service
  Quality
• To determine the optimal structure and size , and
  
• Manage the relationship of employers and
  employees towards creating a harmonious
  environment .

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FUNCTIONS

• The functions of PSD as Public Sector Human
  Resource Management agency covers all aspects of
  planning, management and development of human
  capital for all government operational agencies.

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TUTORIAL

1. Explain the importance of PPA
2. Describe the functions of PPA
3. Describe the roles of PPA Manager
4. Describe the challenges of PPA
5. Describe PSD as an agency of PPA

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THAT ALL FOR TODAYSEE YOU AGAIN NEXT
LECTURELESSON 2 HUMAN RESOURCE PLANNING