MANAGING THE CIVIL SERVICE Roles, Mechanisms and Capacities

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MANAGING THE CIVIL SERVICERoles, Mechanisms and
Capacities Central Capacity and Line
MinistriesTatjana Trendafilova, fYR of Macedonia

• Workshop on Building a Professional Civil
  Service in Kosovo
• Pristina, 26-27 June 2008

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The government as an employer

• Rules and policies for personnel management
• Management mechanisms and capacities that ensure
  uniform application of the personnel rules and
  policies

3
Institutional arrangements for regulation and
supervision of the personnel management

• Central civil service management capacity
• Civil Service Commission
• Line ministries/agencies

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Central civil service management body

• part of the government
• deals with general aspects of civil service
  management
• preparation of civil service legislation
• development of personnel policies
• organisation or monitoring of recruitment
• coordination of HRM
• negotiation with civil service unions on behalf
  of the government
• organisation and management of training for civil
  servants.

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Central civil service management body

• Institutional character
• A ministry
• A specific ministry
• Ministry of Finance
• Ministry of Interior
• A Center of Government body

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Some examples from the EU member countries

• Ministry of Public Service and Administrative
  Reform, Luxembourg Ministry of Public
  Administrations, Spain Ministry of Government
  Administration and Reform, Norway
• Department of Finance, Ireland Ministry of
  Finance, Denmark Ministry of Finance, Finland
• Federal Ministry of Interior, Germany Ministry
  of Interior and Kingdom Relations, the
  Netherlands
• Ministry for Women, Media and Civil Service in
  the Federal Chancellery, Austria
• Cabinet Office, U.K.

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Independent commissions

• Civil Service Commission, U.K.
• Commission for Public Service Appointments (CPSA)
  and Public Appointments Service (PAS), Ireland

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Line ministries/agencies

• Their role in the personnel management depends on
  the level of centraisation/decentralisation of
  the civil service system

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Civil Service Management in the Western Balkan
Countries

• Croatia
• Central State Office for Administration
• Civil Service Board
• Administrative Inspection
• Civil Service Tribunal Higher Civil Service
  Tribunal
• Civil Service Training Centre

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Civil Service Management in the Western Balkan
Countries

• Albania
• Department of Public Administration
• Civil Service Commission
• Training Institute of Public Administration

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Civil Service Management in the Western Balkan
Countries

• Montenegro
• Human Resources Management Authority
• Appeals Commission
• Administrative Inspection

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Civil Service Management in the Western Balkan
Countries

• Serbia
• Human Resources Management Service
• High Civil Service Council
• Appeals Commission

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Civil Service Management in the Western Balkan
Countries

• Bosnia and Herzegovina
• Civil Servants Agency X 3
• Administrative inspection

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Civil Service Management in the Western Balkan
Countries

• Macedonia
• Civil Servants Agency
• Labour Inspection

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Problems associated with the management of the
civil services in the Balkans

• lack of political will for development of a
  merit-based, professional and politically neutral
  civil service
• acceptance of central civil service management
  bodies with horizontal functions
• the idea of managing the personnel - HRM tasks
  are different from what personnel offices
  (kadrovo) used to do
• low capacities of both central civil service
  management bodies and the line ministries
• relations with the Ministry of Finance - are the
  civil servants just numbers and an expenditure
  item in the budget?

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Key challenges in the development of young
civil services for the central management bodies

• safeguard of the merit principle of recruitment
  and promotion
• coordination (of civil service policies,
  personnel management practices)

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Tasks of a central management body and related
capacities

• development of policies
• drafting of legislation (primary and/or
  secondary)
• organisation of /participation in /or monitoring
  of the recruitment and selection procedures
• direct or indirect involvement in establishment
  control
• providing/coordinating training of civil
  servants
• civil servants registers/databases.