PAD190 PRINCIPLES OF PUBLIC ADMINISTRATION

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PAD190 PRINCIPLES OF PUBLIC ADMINISTRATION

• LESSON 7
• PUBLIC
• PERSONNEL ADMINISTRATION

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INTRODUCTION

• ONE OF THE ISSUE THAT ALWAYS CONFRONTING THE
  GOVERNMENT IS THAT THE GOVERNMENT MUST HAVE
  ENOUGH MANPOWER, WORKFORCE OR PERSONNEL TO
  CARRIED OUT THE EFFECTIVE IMPLEMTATION OF THE
  GOVERNMENT TASKS AND RESPONSIBILITIES. PUBLIC
  SERVANTS ARE GOVERNMENT WORKFORCE/EMPLOYEE/STAFF
  THAT EMPLOYED TO IMPLEMENT A SPECIFIC JOB THAT
  ESTABLISHED BY THE PUBLIC ADMINISTRATION/AGENCIES.
  HOW GOVERNMENT MANAGING PUBLIC
  EMPLOYEE/PERSONNEL?

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THE OBJECTIVES OF THIS LESSON

• After attended this lecture student should be
  able to-
• Define personnel administration.
• Describe the functions of personnel
  administration.
• Describe the importance of personnel
  administration in public administration.
• Explain the roles and activities of public
  personnel administration.
• Describe the challenges of public personnel
  administration.
• Explain the roles of PSD.

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WHAT IS PERSONNEL ADMINISTRATION?

• Personnel administration now called human
  resources (HR) administration or HR management.
  It is a study and practice of managing an
  organization's human resources. It has the
  functional areas of recruitment, selection,
  retention, development, assessment, and
  adjustment of personnel.
• "Personnel" refers to PEOPLE who work in an
  organization.
• Public personnel refers to employee who work in
  the public sector and provide public services to
  society.

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PUBLIC PERSONNEL ADMINISTRATION

• Public personnel administration" refers to the
  management of human resources (people) in public
  organizations in an effective and efficient way
  that helps the government reach its goals and
  objectives.
• Public personnel administration is a branch of
  public administration that is concerned with the
  acquisition, development, utilization and
  compensation of a public administrations
  workforce/employee/staff.

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WHAT ARE THE FUNCTIONS OF PERSONNEL ADMINISTRATION

• PLANNING includes preparing staffing plans and
  budgets, deciding how employees will be used, and
  setting compensation/pay rates.
• ACQUASITION - refers to selecting , recruiting
  and posting employees.
• DEVELOPMENT - which involves employee training
  and advancement programs, as well as performance
  evaluations, career development and promotion.
• EMPLOYER AND EMPLOYEE RELATIONS - may include
  workplace safety and handling grievances.
• TERMINATION preparing a plan for staff who will
  retire or stops from continuing work.

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THE LIFE CYCLE OF AN EMPLOYEE
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THE IMPORTANCE OF PERSSONNEL ADMINISTRATION

• To ensure that an organization has enough staff
  to carried out the tasks by obtaining and
  retaining intelligent and capable employees.
• To ensure that all staff get a proper
  compensation and rewards.
• To ensure that all staff are able to perform well
  according to the organizational requirements.
• To ensure all staff have job prospect.
• To ensure that all staff are ready to end of
  their employment after reach the retirement age.

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THE ROLES AND ACTIVITIES OF PERSONNEL
ADMINISTRATION

• HRM PLANNING Estimating employment need and
  requirement
• STAFFING Recruiting and selecting a right
  person for the job
• JOB ANALYSIS Determining the job description
  and specification for performing job in an
  organization.
• COMPENSTAION BENEFITS Determining pay
  rewards that should be given to employee
• CAREER DEVELOPMENT Conduct Training improving
  employees job performance

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• EMPLOYEE DESCIPLINE - Maintaining the level of
  employees conduct on work.
• SAFETY AND HEALTH - Maintaining work place
  environment.
• INDUSTRIAL RELATION - Maintaining employer and
  employee relations
• RETIREMENT - Determining the point where a person
  stops employment completely.

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PUBLIC PERSONNEL ADMINISTRATION PRACTICES IN
MALAYSIA

• Public personnel administration is a branch of
  human resource management that is concerned with
  the acquisition, development, utilization and
  compensation of a public organizations
  workforce.
• Public personnel refers to employees work in
  government agencies also know as public servants.
  
• Government is the employer of public servants.
• Public servants get paid from the government
  budget.
• Public Service Commission (PSC) and Public
  Service Department (PSD) are the agencies
  responsible for conducting public personnel
  administration.

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PUBLIC SERVICE COMMISION (SPA)

• APPOINTMENT - Recruiting, selecting, terminating
  employee in the public services.
• CONFORMATION OF SERVICE - trial period and
  personnel confirmation status
• TRANSFER OF SERVICE scheme of service
• PROMOTION into higher grade
• DISCIPLINARY CONTROL ACTIONS - for dismissal
  and demotion.

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PUBLIC SERVICE DEPARTMENT (JPA)

• MANPOWER PLANNING AND NEEDS
• REMUNERATION SALARY
• ORGANISATIONAL DEVELOPMENT
• PERSONNEL TRAINING AND DEVELOPMENT
• SERVICE AND CAREER DEVELOPMENT
• RETIREMENT PENSION BENEFITS
• NATIONAL INSTITUTE OF TRAINING (INTAN)

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INTAN
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PUBLIC PERSONNEL ADMINISTRATION CHALLENGES

• Downsizing of government services has reduced the
  number of employment in the public sector.
• Increase in unemployment among graduate.
• Selecting skilled employee for the public sector.
• Competition with private sector.
• Ethical problems among public servants

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Internet Links

• http//www.jpa.gov.my/jpav1/
• http//www.spa.gov.my/

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TUTORIAL

• Describe personnel administration roles and
  activities.
• Describe public personnel administration
  practices in Malaysia.

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THAT ALL FOR TODAYSEE YOU AGAIN NEXT LECTURE

• LESSON 8
• FINANCIAL ADMINISTRATION

THANK YOU