Managing Digital Initiatives

1
Managing Digital Initiatives
Changing University Landscape

• Personalized consumer-driven information
  culture
• Highly competitive
• Increasingly cooperative
• Continuously innovative
• Blurring roles instructor, learner, publisher

2
University Information Model
Library Collection
Private colls
Discovery and Evaluation
Intellectual Property Management
Digital Persistence - Create Once / Always
maintain
Collaborative Sharing
Gray Lit
Official docs
3
Managing Digital Initiatives
Design Principles

• Scalable - expansion not replacement, build
  forward rather than rebuild
• Core integration - common service suite
• Flexible data architecture - support
  heterogeneous metadata to support unique needs of
  information
• Interoperable - based on open standards for
  collaboration and data exchange
• Robust and Secure 24/7 availability,
  maintaining

4
Managing Digital Initiatives
Design Principles

• Supports Simple, transparent information use
• Customized for user roles and information needs
• Secure against misuse intellectual property
  theft
• User-centered - user collaboration

5
Managing Digital Initiatives

Creating a Digital Playground

• Boundaries to create an integrated, rich
  information space with a multiple common services
• Within those boundaries - customization,
  personalization - everyone can play.

6
Managing Digital Initiatives
The Hybrid Library

• Goal Seamless integration of analog and digital
  information
• Building designs that encompass inviting,
  immersive stacks and analog materials use areas
  improving circulation workflow
• Core integration of analog and digital through
  the metadatabase

7
Managing Digital Initiatives
Build a Common Service Suite

• Metasearch engine across collections
• METS structure map for defining parts,
  concatenating into collections, linking
  descriptive and technical information - database
  driven design
• Multiple display and export formats from
  structure map
• Core intellectual property management -
  collaboration with Internet2, CNI, ViDe and
  others

8
Managing Digital Initiatives
Build an Open-Architecture Repository

• Distributed, managed, secure digital storage
• Centralized metadatabase with data registry
• Security mechanisms for data storage and user
  access
• Treat all information resources as
  mission-critical with common security
  infrastructure and peering or failover procedures

9
Rutgers Digital Library Initiative
Open-Architecture Repository
Database
Data Ingest
Data Export
Library repository
Digital Object Storage
10
Managing Digital Initiatives
Moving Forward

• Extend core services across the university
• Dynamic personalized web spaces to support
  information discovery and collaboration (AMIA
  Moving Image Gateway Project)

11
Managing Digital Initiatives
Intelligent Information Portal

• Simple search interface (Google model)
• Blend description with reference evaluation
• Intelligent metadata that self-describes by
  portal
• Partner with other departments for development
• Different results for different user roles
  (Intenet2 Commons)
• Personal portal create collections,
  components, search strategies, searchable,
  standardized dynamic site map

12
Managing Digital Initiatives
The Metadata Repository

• Core registry that maps to reference schema RU
  Core
• Schema, language and character set independent
• Enables self-describing of data by portal
  identifier (e.g. education data elements for
  education portals, etc.
• AMIA MIG model separate tables for portal ID
  and for each data element, with extensive
  attributes (lang, charset, portalID, etc.)

13
Managing Digital Initiatives
The Role of Metadata

• Bring intelligence, coherence to digital
  collections and the fragmented web
• Selection, organization, preservation,
  discovery, interpretation
• Enable the creator and the customer to make sense
  of digital information.
• Active collaboration with the customer in this
  enterprise

14
Managing Digital Initiatives
Metadata Repository
Record Structure
Data Element Registration
Database Population
MODEL
Repository Design
Data interchange (other repositories)
Dissemination to Users
15
Managing Digital Initiatives
Open Standards for Interoperability Transport

• Z39.50 Application Service Definition and
  Protocol Specification
• Client/Server computer-to-computer communications
  protocol that specifies query and retrieval of
  information bibliographic data, full-text
  documents images, and multimedia in a
  distributed network environment, across disparate
  computer systems, databases and search engines.
• Current version 3
• http//lcweb.loc.gov/z3950/agency/document.html
• Resource Description Framework (RDF)

16
Managing Digital Initiatives
Open Standards for Interoperability Transport
RDF Resource Description Framework
Enables interoperability among metadata schemes,
including the modular use of multiple schemes
within a metadata record utilizing the XML
namespace facility Adds machine-interpretable
semantics to the encoding, exchange and reuse of
structured metadata
http//www.w3.org/TR/PR-rdf-syntax/
17
Managing Digital Initiatives
Open Archives Initiative
http//www.openarchives.org/OAI/openarchivesprotoc
ol.htm
Service Provider
OAI Database
ArchiveID
RecordID
CollectionID
DateStamp
Accessopen
Metadatabase
Data mining repository to repository user to
repository
18
Managing Digital Initiatives
Open Standards for Interoperability Transport
SOAP Simple Object Access Protocol Combines XML
envelope with programming layers that are
stripped off, as appropriate, at each
hop. Potential application Digital Rights
Management
www.w3.org/TR/SOAP/
19
Managing Digital Initiatives
Open Standards for Interoperability Transport

• XML Extensible Markup Language
• A data exchange and markup language with
• inherent semantic meaning for elements
• ability to combine programming with data,
  particularly with XSLT
• transport and interoperability protocol

www.w3.org/XML/
20
Managing Digital Initiatives
Open Standards for Interoperability Transport

• METS Metadata Encoding Transmission Standard
• Enables concatenation of metadata records and
  schema for description, administration, rights,
  etc
• Enables interoperable structuring of complex
  objects (multi-page document, sequential video
  file, etc., for search and retrieval within
  structures, across documents

http//www.loc.gov/standards/mets/
21
Managing Digital Initiatives
Open Standards for Interoperability Transport

• SCORM Shareable Content Object Reference Model
• Provides IMS (instructional metadata standard)
  description for educational objects
• Enables SCORM-compliant objects to be imported
  and exported into compliant instructional
  management systems (WebCT, Blackboard, etc.
• Coming structuring into lesson plans and
  syllabi

http//www.adlnet.org/Scorm/scorm.cfm
22
Managing Digital Initiatives
Sustainability

• Collections and Services support core mission
  and primary strategic goals

• Build a distributed, shared infrastructure with
  core standards and technologies actively
  partner across the organization

23
Managing Digital Initiatives
Evaluating Sustainability

• Interval and impact of initiative 1 year, 5
  years, 10 years value to institution as a whole
  and to key stakeholder groups

• Project Evolution Path initiation,
  development, maintenance, enhancement,
  completion. How do we know when the useful life
  has ended?

24
Managing Digital Initiatives
Evaluating Sustainability

• Coexistence dependent, neutral, or
  competitive with other initiatives and ongoing
  services.1 year, 5 years, 10 years value to
  institution as a whole and to key stakeholder
  groups

25
Managing Digital Initiatives
The Digital Initiative in Context

• Identify core (mission-critical) activities.
  What percentage of effort/time do they require
  ---should they require? (workflow analysis

• What percentage of time/effort remains for RD
  tomorrows core?

• Workflow analysis project development vs.
  project management. Commonalities between core
  and RD

26
Managing Digital Initiatives
The Digital Initiative in Context

• Strategic training

• Continuous evaluation stand alone and
  in-context

27
Managing Digital Initiatives
Customer Support is Key

• Support for New Roles
• Information Seeker
• Information Publisher
• Lifelong Learner