Paperless Tools

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Paperless Tools
Ready To Go Paperless?
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Lync

• What s Lync?
• A virtual connections between you and the people
  you work with that lets you talk, share your
  desktop and applications, and work together in
  real-time. Similar to Skype
• Who uses Lync?
• Infectious Disease Control
• Managers Monthly Meetings
• Weekly Control of Infectious Disease Case
  Management Meetings
• MOHs Office
• All Public Health Webinars (Staff learning or
  updates)
• Child and Family Health
• One on One Director and Manager Meetings
• Key Benefits
• Reduce travel expenses
• Work more effectively by receiving automatic
  updates about the people you work with, such as
  what they are doing, availability, location, and
  picture
• Allows for a more dynamic meeting by adding
  voice, video , or sharing to your conversation
• Never miss a call by using call forwarding to
  ring other numbers, or delegates.

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Boardroom Set Up

• Boardrooms were upgraded to support Lync meetings
  
• Type of equipment installed
• Wall mounted monitors or carted units
• CX5500 Polycom video conference unit (compatible
  with Microsoft Lync)
• Apple TV
• Cables and data connections upgraded (HDMI,
  Display ports, VGA)
• Projector screens upgraded with higher digital
  resolution

4
SharePoint

• What s SharePoint?
• A platform installed on a server and accessed
  with an Internet connection, which has many
  capabilities, including website design,
  collaboration, content management, and sharing
  and aggregation of business intelligence data.
• Who uses SharePoint?
• To be implemented in Public Health
• Used with Senior EMS and CHS Department
  Management Meetings
• Business units who want to create a team site
  within their organization
• Employees who want to create a personal site to
  store or share information with other members
• Project sites for team collaboration and project
  documentation
• Key Benefits
• Customizable Provide teams with all of the
  unique sets of tools they need to get the job
  done right.
• Collaboration Allow team members to easily stay
  informed and connected throughout the projects
  lifecycle.
• Site Consolidation Incorporate all sites under
  one platform while also reducing the overall
  costs associated with each.
• Security and Integrity Provide security by
  managing permissions to sites, lists, folders,
  documents, web applications and more.
• Ease of Use Build the business tools and
  solutions you need without the assistance of a
  developer.

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SharePoint

• Sample of team site pages

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OneNote

• What s OneNote?
• OneNote is a digital notebook that provides a
  single place where you can gather all of your
  notes and information.
• Who uses OneNote?
• Available to all employees
• Key Benefits
• Increase productivity by keeping the information
  you need at your fingertips and reducing time
  spent searching for information.
• Provides a solution for information overload by
  allowing you to gather and organize text,
  pictures, digital handwriting, audio and video
  recordings, all in one digital notebook on your
  computer.
• Enables you to work with others more effectively.
• Helps you stay on top of tasks, schedules, and
  team information.

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RightFax

• What s Rightfax?
• RightFax is a centralized, computer-based
  (Virtual) fax solution that provides faxing
  capabilities across an organization.
• Who uses RightFax?
• Infectious Disease Control
• Receiving Lab Results
• Vaccine Updates (Shortages etc.)
• Urgent Physician Advisory on Communicable Disease
  Issues
• Outbreak updates to Long term Care Homes
• Key Benefits
• Reduce cost by reducing paper, phone lines,
  modems, and stand-along fax machines
• Increase productivity by allowing users to fax
  directly from business applications and
  workstations.
• Shorten the business cycle by speeding document
  delivery and integrating with your business
  workflow.
• Aid with compliance by providing a secure place
  for managing all document delivery.
• Automate fax, e-mail and print delivery from key
  business applications

• Health Protection
• Rabies notification to physicians
•  
•  Child and Family Health
• Dental parent notification and Dental Claim
  Forms
• Healthy Baby Healthy Children Screening from
  Hospitals

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Enterprise Notification System

• What s ENS?
• Mass notification system via many methods
  Email, fax, cell, phone, SMS, Facebook , Twitter,
  desktop
• SaaS YR using ERMS Corporation Canadian owned
  located
• Created in the aftermath of 9/11
• Who uses the system?
• In PH it is used by IDCD, DEOC, Breast Feeding
  Initiative, PH Mgmt Callout
• Where there is a need to communicate with the
  public, stakeholders on a regular basis or an
  emergency
• Repetitive communication requirements to large
  audiences where manual calling is not feasible
• Key Benefits
• Meet legislated requirements communication to
  well owners
• Independent of the Regions network or
  infrastructure all you need is an internet
  connection
• Data is encrypted in redundant multi site data
  centers
• Messenger is the backbone of the system
• Sends thousands of messages per minute to any
  device, in multiple languages from your computer,
  phone or mobile device.
• 600 ports

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IDCD

• IDCD - fax email only
• Physicians
• Pharmacies
• Hospital ER
• LTC facilities
• Recent Campaign to 382 Physicians was 98
  successful.
• 80 were successfully reached on the first call
• Remaining 18 were completed over the next 2
  hours