Community Challenge Grant (CCG) Program Orientation Part2

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California Department of Public Health Center for
Family Health, Office of Family Planning Division
Teen Pregnancy Prevention
Male Involvement Program (MIP) Information and
Education Program (IE)
Program Orientation June 9, 2008 - Part 2
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Revised 06/23/08)
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About the Webinar

• A copy of the powerpoint presentation used in
  this webinar is posted on the Statewide Training
  and Technical Assistance website
  http//www.etr.org/ofp/webinar
• Questions regarding the information presented in
  this webinar may be emailed directly to the
  Program Consultant.

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This orientation is divided into two parts

• Part 1 OFP Overview and Program Elements
• Overview of OFP and TPP programs
• Project Strategies
• Curriculum
• Laws that Impact TPP programs
• Clinical Linkage - Family PACT Referrals
• Part 2 Program Requirements (This Session)
• Collaboration
• Evaluation
• Workplan
• Progress Report
• Program Forms and Other Documents

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COLLABORATION
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Background

• Purpose
• Collaboration in planning the TPP Program.
• Collaboration in the provision of services, and
  the design/implementation of strategies.
• Key Components
• Shared vision
• Sharing of information
• Sharing of resources
• Commitment to achieve common goals

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Types of Collaboration Required

• Local Collaboration
• MIP and IE projects are required to develop and
  support a partnership comprised of community
  representatives, agencies, organizations and
  other stakeholders.
• Informal relationships with TPP partners to
  coordinate efforts/activities.
• Meetings conducted on an as needed basis.
• Minutes or Summary of Discussion incorporated in
  the Progress Report narrative.
• Include the local Adolescent Family Life Program
  (AFLP)
• Letter of Commitment
• At least one Family PACT Provider
• MOU/MOA/Informal Agreement

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Types of Collaboration Required

• Regional Collaborative
• MIP and IE projects are required to coordinate
  their efforts with other OFP-funded projects in
  the region.
• The Regional Collaborative may include other
  partners in the teen pregnancy prevention effort.

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MIP and IE projects are required to participate
in both local and regional collaborative groups.
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EVALUATION REQUIREMENTS
Male Involvement Program (MIP) Information and
Education Program (IE)
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Evaluation Requirements

• Statewide EvaluationProject Coordinators
  Telephone Survey
• Continuous Program Improvement (CPI)
• One CPI tool per project.
• Information is collected in order to identify
  ways to improve the project.

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Continuous Program Improvement

• CPI Tools Available
• Curriculum Assessment
• Implementation Tool
• Participant Satisfaction Survey
• Local Pre-Test/Post-Test
• Training and Support
• Focus Group

Resource CPI Toolkit ww2.cdph.ca.gov/programs/tpp
www.etr.org/ofp
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Evaluation Workplan and Budget

• Workplan
• Include process measures under each objective of
  the workplan.
• Include CPI activities in the appropriate
  objective of the workplan.
• Budget
• Allocate 10-12 of the total annual funding to
  support evaluation activities and requirements.

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PROGRAM REQUIREMENTS AND DOCUMENTATION
Male Involvement Program (MIP) Information and
Education Program (IE)
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Downloadable FormsAll required forms and other
pertinent documents are downloadable from the
OFP-TPP website atww2.cdph.ca.gov/programs/tpp
or the Statewide Training and Technical
Assistance website at www.etr.org/ofp
Software RequirementMost forms require the
Adobe Acrobat software.Recommended Full
Version, 7.0 or later. Adobe Acrobat Reader
alone will not be sufficient.
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TPP Workplan
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TPP Workplan Form

• The MIP/IE workplan must include
• One objective per strategy.
• At a minimum, the required number of strategies.

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TPP Workplan
If the workplan is revised, the date must be
indicated here.
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Various Sections of the Workplan

• The workplan is a document that provides a
  description of how the project will be
  implemented, and is comprised of the following
  sections
• Workplan Goal and Objective/Strategy
• Participants to be Served
• Intervention
• Curriculum Description
• Activities/Tasks Needed (to Complete This
  Objective)
• Sites of Service (for this Intervention)
• Documentation and Evaluation

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Workplan Goal and Objective/Strategy
This section provides an overview of the specific
workplan objective, and has the following
components

• Goal A broad statement toward which the
  projects efforts are directed. The TPP workplan
  must state only one goal per objective/strategy.
  Use the goals provided in this presentation.
  Projects must not create new goals.
• Objective Number A number that reflects the
  sequence of strategies in the entire workplan.
• Strategy An approach that a project will take
  to achieve its goal. The TPP workplan must state
  only one strategy per objective, selected from a
  list provided in this presentation.
• Substrategy A more specific type of approach
  within the selected strategy. Some strategies
  listed in this presentation require a
  substrategy.

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Workplan Goal and Objective/Strategy

• MIP Goal Statements for the TPP Workplan
• To reduce teen and unintended pregnancies.
• To promote responsible parenting.
• To increase the role of males in the prevention
  of teen and unintended pregnancies.
• To increase the number of fathers who support the
  economic, social and emotional well-being of
  their children.
• To promote postponing parenthood until one is
  able to provide for the physical, emotional,
  social and economic well-being of a child.
• To increase community involvement in building
  healthy families through awareness of the effects
  of teen and unintended pregnancies.
• To promote and support the development of
  self-assured, future-oriented youth capable of
  navigating through adolescence to responsible
  adulthood and contributing positively to society.

Reference MIP Request for Applications
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Workplan Goal and Objective/Strategy

• IE Goal Statements for the TPP Workplan
• To reduce teen and unintended pregnancies.
• To promote responsible parenting.
• To promote postponing parenthood until one is
  able to provide for the physical, emotional,
  social and economic well-being of a child.
• To increase community involvement in building
  healthy families through awareness of the effects
  of teen and unintended pregnancies.
• To promote and support the development of
  self-assured, future-oriented youth capable of
  navigating through adolescence to responsible
  adulthood and contributing positively to society.

Reference IE Request for Applications
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Project Strategies and Substrategies
Programs may utilize any of these strategies,
but some activities may not qualify for Federal
Financial Participation match.

1. Prevention Education (Required)
2. Informational Presentations
3. Education and Support of Significant Adults,
   Parents and Other Care Givers of Adolescents
4. Education and Support for Teen Mothers and
   Fathers
5. Service Learning

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Project Strategies and Substrategies

• Peer Provided Services (Peer Provider Training)
• Train the Trainer
• Mentoring
• Substrategies
• 8A. Formal Adult to Youth Mentoring (Formal)
• 8B. Adult to Youth Partnership/ Role Modeling
  (Informal)
• 8C. Team Mentoring (Informal)
• 8D. Group Mentoring (Informal)
• 8E. Cross Age Mentoring (Informal)

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Project Strategies and Substrategies

• Community Awareness Mobilization
• Substrategies
• 9A. Community Event
• 9B. Advocacy Presentations
• 9C. Media
• Life Skills
• Youth Leadership Development
• Other (such as Outreach)

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Project Strategies and Substrategies

• Additional Strategies, MIP only
• Education and Support for Teen Fathers
• Male Involvement
• Substrategies
• Male Responsibility Education
• Youth Leadership Development
• Life Skills Education

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Workplan Goal and Objective/Substrategy
WORKPLAN WORKPLAN
GOAL Reduce teen and unintended pregnancies. GOAL Reduce teen and unintended pregnancies.
Objective Number 1 Objective Number 1
Strategy Prevention Education Sub-Strategy Comprehensive Sexuality Education
(Example of a completed section)
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Participants to be Served
This section provides demographic information
regarding the population that the project intends
to serve, and includes a general description of
age, gender and ethnic group. This section of
the workplan also indicates the number of
participants the project anticipates to serve
through the corresponding strategy.
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Participants to be Served
PARTICIPANTS TO BE SERVED PARTICIPANTS TO BE SERVED
Projected/Target Number of Participants 200
By Gender By Gender
? Females ? Males ? Both ? Females ? Males ? Both
By Age Group By Age Group
? 11 and younger ? 11 and younger
? 12 14 ? 12 14
? 15 19 ? 15 19
? 20 25 ? 20 25
? 26 and older ? 26 and older
By Ethnic Group By Ethnic Group
? African American ? African American
? Anglo/ White ? Anglo/ White
? Asian ? Asian
? Filipino ? Filipino
? Latino/Hispanic ? Latino/Hispanic
? Native American ? Native American
? Pacific Islander ? Pacific Islander
? Other ? Other

• Projected/Target Number of Participants
• Refers to the total number of participants that
  you anticipate
• will be enrolled in a multi-session program
• will participate in a single-session activity
• Gender
• Indicate the gender of the projected participants
  by checking the appropriate box(es)
• Age Group
• Indicate the age group(s) of the projected
  participants by checking the appropriate box(es)
• Ethnic Group
• Indicate the ethnic group(s) of the projected
  participants by checking the appropriate box(es)

(Example of a completed section)
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Intervention
This section describes the type of intervention
that will be provided to accomplish the
objective/strategy.

• Interventions are described as
• Multi-session An intervention in which more
  than one session is facilitated, serving the same
  group of participants. For prevention education,
  a curriculum is required.
• Single-session An intervention in which only
  one activity is conducted, serving a specific
  group of participants.

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Intervention
INTERVENTION
? Multi-Session Intervention
Number of sessions 6
Minutes per session 60
? Single Session/Other Intervention

• Multi-Session Intervention
• Check this box for strategies delivered in two or
  more sessions such as prevention education using
  a curriculum, formal mentoring, etc.
• Indicate how many sessions each participant must
  attend per curriculum/intervention.
• Indicate the length per session in minutes.

INTERVENTION
? Multi-Session Intervention
Number of sessions
Minutes per session
? Single Session/Other Intervention
Single-Session Intervention Check this box for
strategies that do not require more than one
session such as informational presentation and
community awareness activity.
Provide a description of the intervention in the
Activities/Tasks Needed section of the workplan.
(Examples of a completed section)
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Curriculum Description
This section provides a description of the
curriculum that will be used for a multi-session
intervention. This does not apply to
single-session interventions.
CURRICULUM DESCRIPTION
For Multi-Session Intervention Title(s) Teen Sexual Health Program

? Evaluated or ? Non-Evaluated
? Original or ? Modified

Is this strategy part of the Statewide Evaluation? ? Yes ? No

• List the title of the curriculum
• Indicate whether the curriculum is evaluated or
  not
• Indicate whether it is used in its original
  format or a modified version of the original
  curriculum
• Indicate if this strategy is being used for the
  statewide evaluation

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Activities/Tasks Needed
This section provides a step-by-step description
of how each objective/strategy will be
accomplished.

• Describe the key steps/tasks in the implementing
  the objective/ strategy. Specify the individual,
  subcontractor or partner organization responsible
  for each task. Address the following components
• Evaluation
• Referral to clinical services
• Partnerships with Family PACT, schools and other
  agencies/organizations
• Describe the intervention you propose to use in
  this objective/strategy. Specify the type,
  frequency and length of each activity.
• For multi-session interventions, list the topics
  covered in the sessions.
• For single session interventions such as
  informational presentations, list the various
  topics that may be covered.

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Activities/Tasks Needed
(Example of a completed section)
ACTIVITIES/TASKS NEEDED TO COMPLETE THIS OBJECTIVE ACTIVITIES/TASKS NEEDED TO COMPLETE THIS OBJECTIVE ACTIVITIES/TASKS NEEDED TO COMPLETE THIS OBJECTIVE
Steps needed to complete objective by June 30th Projected Timeframe Staff Assigned
Establish collaborative partnerships with schools and teen centers identified as sites of service for prevention education. Sign required documentation such as MOUs and School Agreement Forms. Review and adapt prevention education curriculum, following OFP and Education Code/Sexual Health Accountability Act requirements. Develop supplemental activities if necessary. Provide staff training on reproductive health, sexuality education and prevention education curriculum, including updates and refresher/in-service courses. Schedule and implement prevention education strategy at 5 schools and 2 teen centers, following school/teen center protocols for programs such as parental notification, consent and materials review. Deliver at least six (6) sixty-minute (60) lessons each time covering the following topics Reproductive anatomy and physiology and information on local clinics where youth can access reproductive health care. Birth Control Methods and information on local clinics where youth can access contraceptive methods, reproductive health/contraceptive counseling. 07/01/08 08/31/08 07/01/08 08/31/08 07/01/08 08/31/08 07/01/08 06/31/08 07/01/08 06/31/08 Project Coordinator Project Coordinator Project Coordinator Project Coordinator Project Coordinator, Health Educator
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Activities/Tasks Needed
ACTIVITIES/TASKS NEEDED TO COMPLETE THIS OBJECTIVE ACTIVITIES/TASKS NEEDED TO COMPLETE THIS OBJECTIVE ACTIVITIES/TASKS NEEDED TO COMPLETE THIS OBJECTIVE
Steps needed to complete objective by June 30th Projected Timeframe Staff Assigned
Sexually Transmitted Infections (STI) and information on local clinics where youth can access methods of protection, diagnosis and treatment. Accessing clinical services and reproductive health care for adolescents focusing on Family PACT services and local providers, eligibility, enrollment and web-based resources. Dating, Relationships and Responsibilities Decision-Making and Communication Skills Develop and distribute outreach material to participants. Collect and analyze demographic and other data required for progress reports and evaluation requirements. Complete one CPI evaluation tool. Conduct regular staff meetings to review, plan and coordinate activities. Conduct presentations at local collaborative meetings regarding prevention education strategy. Maintain copies of all sign-in sheets and other program documentation on file.   07/01/08 04-31/08 07/01/08 06/31/08   07/01/08 06/31/08 07/01/08 06/31/08 07/01/08 06/31/08 07/01/08 06/31/08   Project Coordinator, Health Educator  Project Coordinator, Health Educator Project Coordinator, Health Educator Project Coordinator, Health Educator Project Coordinator, Health Educator Project Coordinator, Health Educator
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Sites of Service
This section provides information on where the
services are being delivered.

• List the name of the school, agency,
  organization, facility or other location where
  services are provided.
• List the city where each site is located.

SITES OF SERVICE FOR THIS INTERVENTION SITES OF SERVICE FOR THIS INTERVENTION
Conway Neighborhood Teen Center, San Diego 7. La Costa High School, La Costa
Boys and Girls Club of Chula Vista, Chula Vista 8.
Community High School, Monte Vista 9.
Gateway High School, Monte Vista 10.
Golden Arches Alternative School, City of Logan 11.
Cara Mia High School, Chula Vista 12.
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Documentation and Evaluation

• This section states the process objective which
  will be used as a guide to determine the progress
  and success in accomplishing the
  objective/strategy.

DOCUMENTATION AND EVALUATION
Process Measures By June 30th, 2009, at least five (5) schools will collaborate with the project and allow access to youth in their schools for the intervention, evidenced by signed School Agreement Forms. By June 30th, 2009, at least two (2) other community sites/teen centers will collaborate with the project and allow access to youth at their sites, evidenced by signed Memorandum of Understanding. By June 30th, 2009, a minimum of 200 youth will participate in the Teen Sexual Health Program, evidenced by sign-in sheets. By June 30th, 2009, a minimum of 200 youth participating in the Teen Sexual Health Program will be referred to Family PACT services, evidenced by activity reports documenting referral activities. By June 30th, 2009, one CPI tool will be implemented, evidenced by the completed CPI process and Evaluation Liaison review.
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Workplan Considerations

• Annual Submission
• Required before the beginning of the Fiscal Year,
  submitted with the AFA Package (Due July 1, 2008
  for FY 08-09.)
• Submission of Revised Workplan
• If the workplan is modified during the fiscal
  year, a revised workplan must be submitted with a
  Program Consultant Approval and Acknowledgement
  Form.
• Workplan Must Reflect MIP/IE Project Compliance
  with Laws
• MIP and IE grants are being amended due to the
  FFP requirements and extension of the funding
  cycle to June 30, 2011.
• The amendment will require workplans to
  incorporate language regarding compliance with
  the Sexual Health Education Accountability Act.

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Points Worth Repeating - MIP/IE Workplan

• Prevention education or other multiple-session
  strategies
• Projected/Target Number of Participants refers
  to the total number of participants that will be
  enrolled in the program.
• List topics covered in the sessions.

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Points Worth Repeating - MIP/IE Workplan

• MIP/IE are required to incorporate the
  following in their workplan
• Collaboration with a Family PACT provider.
• Outreach and referral activities.
• Development/ implementation of referral systems
  and tools.
• Programs are not required to identify the number
  of teens who will access clinical services.

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Resource FFP User Guide

• Revised 5/15/08 http//www.cdph.ca.gov/programs/t
  pp/Pages/default.aspx
• Go to the section with the heading Fiscal
  Information for Business Partners
• Select FFP Information and Forms
• http//www.etr.org/ofp
• FFP User Guide Revisions
• Under Section III, FFP Time Study Process The
  headings were changed to make it more user
  friendly.
• Activity Code Examples Changes were made
  specifically for activities 1a, 1b and 2b.

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TPP Progress Report, Instructional Guide
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TPP Progress Report Form Part 1 Cover Page
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Notes on the Cover Page

• Reports are due as follows
• First Progress Report (July-December) February
  1st.
• Second Progress Report (January-June) August
  1st.
• The Final Report is not due until the end of the
  grant term. (August 1, 2011, per recent
  amendments.)
• Progress reports must be emailed to the Program
  Consultant and the Contract Manager.

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TPP Progress Report Form Part 1 Page 2 NEW PAGE
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TPP Progress Report Form Part 1 Page 3
Indicate start and end dates of employment on the
MIP/IE Project (entire grant term.)
Indicate the FTE as it appears on the approved
budget for the current fiscal year.
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TPP Progress Report Form Part 1 Page 4

• Describe collaborative activities
• Local Collaborative (Formal or Informal)
• Regional Collaborative
• Include information on
• Meetings
• Activities/events
• Challenges/resolutions
• Milestones/progress towards established goals and
  objectives and
• Other collaborative efforts.

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TPP Progress Report Form Part 1 Page 5
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TPP Progress Report Form Part 1 Page 6
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TPP Progress Report Form Part 1 Page 6a
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TPP Progress Report Form Part 1 Page 7
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TPP Progress Report Form Part 2 Objective
Status Form Page 1
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TPP Progress Report Form Part 2 Objective
Status Form Page 2
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TPP Progress Report Form Attachment 1 Project
Collaborative Roster
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TPP Progress Report Form Attachment 2 Family
PACT Clinical Linkage Form
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TPP Progress Report Form Attachment 3 Sites of
Service Roster
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Even the best laid plan doesnt always work!
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Workplan Revision/Modification

• This involves minor changes regarding
• Curriculum
• Activities
• Target population
• Subcontract, including subcontractor changes
• Sites

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Recommended steps if the program isnt working.

1. Analyze the situation and explore all possible
   resolutions.
2. When you have determined that an objective may
   not be accomplished, talk to your OFP Program
   Consultant.
3. Be prepared to discuss options or renegotiate
   your work plan.

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Workplan revision/modification

• A workplan revision/modification may be
  requested if the MIP/IE project needs to adjust
  strategies or redirect efforts.
• It should be undertaken with the purpose of
  meeting the changing needs of a community, being
  responsive to changes in the program environment
  and ensure a successful project.

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Steps in negotiating a workplan
revision/modification
Contact your Program Consultant (PC) The PC
guides the process and approves the workplan
revision/modification. Submit the Program
Consultant Review and Acknowledgement Form with
proposed revisions.
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Other Required Documentation Forms
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Program Consultant Approval and Acknowledgement
Form
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Agency Information Form

• This form must be submitted with the Agreement
  Funding Application (AFA) package at the
  beginning of the program year, and
• The form must be used to report any change in
  staffing for a particular position during the
  year. At this time, only the staff-change for
  that position must be reported.

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Additional Staff for ListServe Form This form
must be used to add staff names and email
addresses to the ListServe.
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School Agreement Form

• Submitted annually.
• If agreement covers the entire grant term, a copy
  may be submitted at the beginning of each program
  year.
• This may be signed by a school district
  administrator covering all districts in an area,
  or by the principal of a particular school.
• If a new site of service is added during the
  year, a new school agreement form must be
  submitted.

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• Thank you for participating!