Dual Enrollment Early Admissions and Virtual School Processing

1
Dual EnrollmentEarly Admissionsand Virtual
School Processing

• Presented by
• Beverly Young/Annette Adams
• Information Technology Services
• Miami-Dade County Public Schools

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Dual Enrollment
3
Dual Enrollment

• State Definition Academic dual enrollment
  Includes students working toward A.A., B.A. and
  B.S. degrees in community colleges and
  universities who are enrolled part-time in
  postsecondary classes.

4
Dual Enrollment Processing

• To ensure that students receive proper credit for
  their dual enrollment courses, it is essential
  that ISIS is coded correctly. It is also
  important for high school accountability and
  earning the participation points.
• The course(s) must be set up and coded on the
  home schools master schedule for the settings
  below
• Course held at Post Secondary facility
• Courses held in home school
• The course(s) must be entered on the students
  schedules
• The Dual Enrollment courses and the post
  secondary institution assigned to the courses are
  found in the M-DCPS Curriculum Bulletin (CBI)

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Dual Enrollment Processing

• ISIS Course Offering Setup Guidelines
• Shared School Post Secondary institution
  assigned to the course (Ex C915 MDCC,
  U972-FIU)
• Grade Responsibility - A Academic
• Facility Type
• 09 - for courses taught at the Post Secondary
  institution
• 00 - for courses taught at the home school

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Dual Enrollment Processing

• Master Schedule Information
• Period
• Post Secondary campus add to the end of the
  regular school day
• High School - the actual period students are in
  class
• Room Number
• Post Secondary campus Any number will be
  accepted. It is suggested that the room identify
  the campus where the course is being taught.
  Example MDCC, MDCW , FIU

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Dual Enrollment - Processing

• Employee Number
• Post Secondary campus 999999
• High School Campus M-DCPS employee number or
  ACES (Contracted) employee numbers (9XXXXX)
• Teacher Number
• Must begin with the letter Z (Ex ZZ1, ZZ2,
  ZZ3, Z11)
• Teacher Name
• Post Secondary campus (Ex MDCCWolfson,
  MDCCSouth, FIU)
• Actual name of the instructor

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Dual Enrollment ISIS Master Schedule

• TEAM UPDATE ONLY PF9 FTE INFO PF14
  CHNGS PF15 ADDS PF16
• AS09-25-X2OI C O U R S E R E C O
  R D 02/01/11 11.50.56
• SCHL 7777 CYCLE 101 CRS SEQ G06 ST A SUB CDE
  BSC100502 TRM IND A CR 1 . 00
• BP 2 ALT1 ALT2 SHRD SCHL C915 GRD RESP A
  ABRV TITLE GenEduBio
• TITLE DE General Education Biology
  
• FACILITY TYPE 09 COMPUTER LITERACY TEAM
  GRADE LAST UPDT 06/18/10
• PER TEACHER
  TEAM SEATS PF13/PF18
• SC S ST EN ROOM EMP-NO NUM NAME
  NUM DAYS MAX ASSG I
• 01 A 07 MDCW 999999 ZAA MDC-WOLFSON
  MTWRF 0000 0005
• 02 A 07 MDCW 999999 ZAA MDC-WOLFSON
  MTWRF 0000 0004
• 03 A 07 MDCW 999999 ZAA MDC-WOLFSON
  MTWRF 0000 0000
• 04 A 07 MDCW 999999 ZAA MDC-WOLFSON
  MTWRF 0000 0000
• 05 A 07 MDCW 999999 ZAA MDC-WOLFSON
  MTWRF 0000 0005
• 06 A 07 MDCW 999999 ZAA MDC-WOLFSON
  MTWRF 0000 0010

Facility Type 00 for high school campus Facility
Type 09 for Post Secondary Campus
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Dual EnrollmentISIS Student Schedule

• AS14-31-X2OI S T U D E N T R E C O R D / S U B
  J E C T S 02/01/11 09.28.26
• STUDENT ID XXXXXXX SCHOOL 7777 GRADE 11 HR
  GOT PRO ST P SCHL CD
• NAME SAMPLE A STUDENT SEX M
  O-PHASE ADD SCHL CD
• BIRTHDATE 05/22/93
  
• LAST SUB UPDT 12/08/10 RECORD UPDT
  01/24/11 LAST GRD UPDT 01/24/11
• 
  
• REPORTING CYCLE 101 GRADING
  PERIOD
• CYCLE TOTAL ABSENCES 003
  CYCLE TOTAL TARDIES 000
• TEAM NUMBER
  
• GRADE 11 HR 111
  
• VOC
  MFF
• SCHL SEQ/SEC CRS NUM SUB VOC PGM TRM TITLE
  SP EP ROOM TEACHER 1234 EEG T
• 7777 A00 01 0000000HR A HOMEROOM
  00 5215 TEACHER
• 7777 A04 01 100142002 A AP Eng CG
  01 5216 TEACHER

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Dual Enrollment Grade Reporting

• Final grades are entered on the students
  schedule in the Final Grade column under the
  appropriate grading period
• Semester 1 courses Grading Period 2
• Semester 2 courses Grading Period 4
• Annual Courses Grading Period 4
• The Teacher Override column will be flagged with
  a Y
• Do not enter the grades into TRACE

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Dual Enrollment Grade Reporting

• AS14-32-X2OK S T U D E N T R E C O R D / S U B
  J E C T S 02/03/11 12.23.13
• STUDENT ID 6558110 SCHOOL 7041 GRADE 11 HR
  GOT PRO ST P SCHL CD
• NAME JACK A BABCOCK SEX M
  O-PHASE ADD SCHL CD
• BIRTHDATE 10/22/93
  
• LAST SUB UPDT 12/08/10 RECORD UPDT
  01/24/11 LAST GRD UPDT 01/24/11
• 
  
• REPORTING CYCLE 101 GRADING
  PERIOD 2
• CYCLE TOTAL ABSENCES 003
  CYCLE TOTAL TARDIES 000
• TEAM NUMBER
  
• GRADE 11 HR GOT
  
• 
  
• SCHL SEQ/SEC CRS NUM TRM TITLE SP TEACHER
  AG E C AB TY C1 C2 EX FG T
• OFF ATTN
  02 00
• 7041 A00 01 0000000HR A HOMEROOM 00 GOTTLIE
  03 00
• 7041 A04 01 100142002 A AP Eng CG 01 SINGER
  B 1 A 02 00 C
• 7041 C03 06 210033001 A AP AmHist 02 GOTTLIE
  B 1 A 01 00 A
• 7041 B02 03 120234003 A PreCalcG 03 WALKER
  C 1 A 01 00 B
• 7041 D01 08 050030011 A Exec Int1 04 GARCIA
  B 1 A 00 00 A

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Early Admissions
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Early Admissions

• State Definition
• Early admissions student. Includes students who
  are working toward a high school diploma and are
  enrolled full-time at a postsecondary institution.

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Early Admissions

• In past years, the reporting of students who were
  enrolled in the Early Admissions program had to
  be manually entered into DECO by an
  administrative office for FTE funding to be
  received by the students home school.
• To alleviate this practice, new procedures have
  been developed and are described in the following
  slides, streamlining the procedures and removed
  the manual input necessary.

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Early Admissions Course Offering

• ISIS Course Offering Setup Guidelines
• Shared School Post Secondary institution
  assigned to the course (Ex C915 MDCC,
  U972-FIU)
• Grade Responsibility - E Early Admissions
• Facility Type
• 09 - for courses taught at the Post Secondary
  institution

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Early Admissions Master Schedule

• Master Schedule Setup
• Period
• As these course are taught at the post secondary
  institutions, schools should determine a period
  structure that will not cause a duplicate period
  issue on the student(s) schedules
• Room Number
• Post Secondary campus Any number will be
  accepted. It is suggested that the room identify
  the campus where the course is being taught.
  Example MDCC, MDCW , FIU

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Early Admissions

• Employee Number
• Post Secondary campus 999999
• Teacher Number
• Must begin with the letter Z (Ex ZZ1, ZZ2,
  ZZ3, Z11)
• Teacher Name
• Post Secondary campus (Ex MDCCWolfson,
  MDCCSouth, FIU)
• Days Per Week
• Show only the days the student attends class,
  space out the other days (Ex M W F, T T, etc.)

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Early Admissions Course

• TEAM UPDATE ONLY PF9 FTE INFO PF14
  CHNGS PF15 ADDS PF16
• AS09-25-X2OI C O U R S E R E C O R
  D 02/17/11 14.33.34
• SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
  ENC110104 TRM IND A CR 1 . 00
• BP 2 ALT1 ALT2 SHRD SCHL U972 GRD RESP E
  ABRV TITLE WriRhet1
• TITLE DE Writing and Rhetoric 1
  
• FACILITY TYPE 09 COMPUTER LITERACY TEAM
  GRADE LAST UPDT 02/09/11
• PER TEACHER
  TEAM SEATS PF13/PF18
• SC S ST EN ROOM EMP-NO NUM NAME
  NUM DAYS MAX ASSG I
• 01 A 02 FIU 999999 ZZ1 FIU
  M W F 0000 0001

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Early AdmissionsFTE Course Information

• To report the correct time the student attends
  the university courses, the minutes per week must
  be entered on the Course FTE Info screen (PF14
  from PF9)
• CHNGS PF15 COURSE RECORD PF23
• AS29-63-X2OI C O U R S E F T E I N
  F O 02/22/11 15.26.48
• SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
  ENC110104 TRM IND A CR 1 . 00
• BP 2 ALT1 ALT2 SHRD SCHL U972 GRD RESP E
  ABRV TITLE WriRhet1
• TITLE DE Writing and Rhetoric 1
  
• COMPUTER LITERACY TEAM
  GRADE LAST UPDT 02/09/11
• PER TIME F.T.E. TEACHER
  VOC SEATS I
• SC S ST EN ST END LINE MIN NUM NAME
  SET DAYS MAX ASSG M I
• 01 A 02 0180 ZZ1 FIU
  M W F 0000 0001 I
• Press PF 23 to return to the Course Record (PF9)
  screen.

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Early AdmissionsStudent Scheduling/Grading

• Students will be scheduled on the Student Record
  / Subjects Screen (PF9)
• Final grades are entered on the students
  schedule in the Final Grade column under the
  appropriate grading period
• Semester 1 courses Grading Period 2
• Semester 2 courses Grading Period 4
• Annual Courses Grading Period 4
• The Teacher Override column will be flagged with
  a Y
• Do not enter the grades into TRACE

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Early AdmissionsGrade Reporting

• AS14-32-X2OI S T U D E N T R E C O R D / S U B
  J E C T S 02/17/11 14.25.17
• STUDENT ID 9xxxxxx SCHOOL 7777 GRADE 12 HR
  AAA PRO ST SCHL CD
• NAME STUDENT SAMPLE SEX M
  O-PHASE ADD SCHL CD
• BIRTHDATE 10/16/92
  
• LAST SUB UPDT 02/11/11 RECORD UPDT
  02/11/11 LAST GRD UPDT 02/09/11
• 
  
• REPORTING CYCLE 101 GRADING
  PERIOD 2
• CYCLE TOTAL ABSENCES 000
  CYCLE TOTAL TARDIES 000
• TEAM NUMBER
  
• GRADE 12 HR AAA
  
• 
  
• SCHL SEQ/SEC CRS NUM TRM TITLE SP TEACHER
  AG E C AB TY C1 C2 EX FG T
• OFF ATTN
  00 00
• 7777 X01 01 ENC110104 A WriRhet1 02 FIU
  00 00
• 7777 X02 01 EVR101702 1 GlobEnvir 03 FIU
  00 00 A Y
• 7777 X07 01 SPC260802 2 PublicSpk 03 FIU
  
• 7777 X03 01 MGF110602 A FinitMath 04 FIU
  00 00
• 7777 X04 01 POS204201 1 AmeriGovt 05 FIU
  00 00 B Y

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Florida Virtual School
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Florida Virtual School Course Setup

• It is critical that the Florida Virtual School
  (FLVS) courses that are taught as part of the
  high schools daily schedule are entered
  correctly on the schools master schedule.
• FLVS Course Setup
• All FLVS courses are awarded in half-credit
  increments and must be set up as semester courses
  
• Facility type 20 Prevents the course for
  being picked up for Class Size Processing
• Period Period the student(s) participates in
  the FLVS course
• Room Physical room where instruction is
  provided

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Florida Virtual School Course Setup

• FLVS Course Setup (continued)
• The FVLS Instructor must be the primary
  instructor on the first line
• Contact Mr. Peter Hotung, Instructional support
  specialist, Instructional Technology, for a list
  of FVLS teachers and employee numbers at
  photung_at_dadeschools.net
• If the FVLS employee number is not available,
  leave the employee number blank
• Teacher Name FL VIRTUAL SCHL
• The M-DCPS Supervising Instructor is added to the
  second line with the M-DCPS employee number and
  name
• 1 Instructor - enter a 2 under this column
  to insert the M-DCPS instructor

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Florida Virtual School Course Setup

• FLVS Course Setup (continued)
• Teacher Num FVS Both the virtual and the
  M-DCPS instructors must be coded with FVS. This
  impacts
• Gradebook
• FTE funding

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Florida Virtual School Course Setup

• TEAM UPDATE ONLY PF9 FTE INFO PF14
  CHNGS PF15 ADDS PF16
• AS09-25-X2OK C O U R S E R E C O
  R D 02/17/11 08.04.51
• SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
  100137001 TRM IND 1 CR 0 . 50
• BP ALT1 ALT2 SHRD SCHL GRD RESP
  ABRV TITLE English 3
• TITLE English 3
  
• FACILITY TYPE 20 COMPUTER LITERACY TEAM
  GRADE LAST UPDT 02/09/11
• PER TEACHER
  TEAM SEATS PF13/PF18
• SC S ST EN ROOM EMP-NO NUM NAME
  NUM DAYS MAX ASSG I
• 01 A 01 130 9XXXXX FVS FL VIRTUAL
  SCHL MTWRF 0025 0006 2
• 654321 FVS GREEN M
  
• 02 A 02 130 9XXXXX FVS FL VIRTUAL
  SCH MTWRF 0025 0001 2
• 654321 FVS GREEN M
  
• 03 A 03 130 FVS FL VIRTUAL
  SCHL MTWRF 0025 0002 2
• 654321 FVS GREEN M
  
• 04 A 04 130 FVS FL VIRTUAL
  SCHL MTWRF 0025 0007 2
• 654322 FVS ROCHA F
  

• Reminders
• Courses are semesterized
• Facility type 20

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Florida Virtual School Course Setup

• TEAM UPDATE ONLY PF9 FTE INFO PF14
  CHNGS PF15 ADDS PF16
• AS09-25-X2OK C O U R S E R E C O
  R D 02/17/11 08.04.51
• SCHL 7777 CYCLE 101 CRS SEQ X01 ST A SUB CDE
  100137001 TRM IND 1 CR 0 . 50
• BP ALT1 ALT2 SHRD SCHL GRD RESP
  ABRV TITLE English 3
• TITLE English 3
  
• FACILITY TYPE 20 COMPUTER LITERACY TEAM
  GRADE LAST UPDT 02/09/11
• PER TEACHER
  TEAM SEATS PF13/PF18
• SC S ST EN ROOM EMP-NO NUM NAME
  NUM DAYS MAX ASSG I
• 01 A 01 130 9XXXXX FVS FL VIRTUAL
  SCHL MTWRF 0025 0006 2
• 654321 FVS GREEN M
  
• 02 A 02 130 9XXXXX FVS FL VIRTUAL
  SCH MTWRF 0025 0001 2
• 654321 FVS GREEN M
  
• 03 A 03 130 FVS FL VIRTUAL
  SCHL MTWRF 0025 0002 2

Reminders Period the student(s) actually
attends Room where the course is taught Employee
Numbers FVLS 9XXXXX or Blank M-DCPS
Employee Teacher NUM FVS Teacher Name FL
Virtual Schl
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Florida Virtual School Grades

• Florida Virtual School will send a grade file at
  the end of each semester. ITS will
  programmatically post the grades to ISIS for
  students who have completed a course and received
  a grade
• For students who did not complete a course and
  receive a grade prior to the end of the semester,
  the academic grade must be entered on the
  Student Record Subject Screen (PF1) in the Final
  Grade under the appropriate grade level
• Final Grades will be posted as follows
• Semester 1 Grading Period 2
• Semester 2 Grading Period 4
• Do not enter the Grades in TRACE. Only the
  courses that a student takes independent from the
  school will be entered into TRACE

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Florida Virtual School Grades

• AS14-32-X2OI S T U D E N T R E C O R D / S U B
  J E C T S 02/17/11 12.57.54
• STUDENT ID 0000000 SCHOOL 7131 GRADE 11 HR
  FVS PRO ST P SCHL CD
• NAME STUDENT SAMPLE SEX M
  O-PHASE ADD SCHL CD
• BIRTHDATE 08/30/94
  
• LAST SUB UPDT 09/22/10 RECORD UPDT
  01/21/11 LAST GRD UPDT 00/00/00
• 
  
• REPORTING CYCLE 101 GRADING
  PERIOD 2
• CYCLE TOTAL ABSENCES 003
  CYCLE TOTAL TARDIES 000
• TEAM NUMBER
  
• GRADE 11 HR FVS
  
• 
  
• SCHL SEQ/SEC CRS NUM TRM TITLE SP TEACHER
  AG E C AB TY C1 C2 EX FG T
• OFF ATTN
  03 00
• 7131 X01 01 100137001 1 English 3 01 FL VIRT
  06 00 C
• 7131 X02 01 100137001 2 English 3 01 FL VIRT
  
• 7131 G27 01 010032001 A ArtOthrCu 02 TEACHER
  B 1 A 00 00 04 D
• 7131 C31 01 210032001 A H AmHistr 03 TEACHER
  F 3 A 04 00 03 14 F
• 7131 R11 01 1000410RT A Int Read 04 TEACHER
  C 1 A 00 00 A

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Support

• Please submit questions or request for assistance
  to the ITS Systems User Support (SUS) Help Desk
  via HEAT Self Service at
• http//selfservice.dadeschools.net
• Select Ask ITS A Question to ensure proper
  routing
• PowerPoint presentation is posted on the School
  Master Scheduling Web page at
• http//tlc.dadeschools.net/scheduling/index.asp