A YE/IT Foundation

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(No Transcript)
2
A YE/IT Foundation

• Involved in Rotary Youth Exchange since 1990
• District/Multi-District Chair for 16 years
• Custom Software Developer since mid-1980s

3
Whos Using Rotary YEAH?

• Rotary Youth Exchange Florida
• ESSEX Eastern States Student Exchange
• Empire State RYE NY D7120/7150/7170
• North Star RYE MN D5950/5960
• Ohio-Erie Multi-District
• Ohio District 6650
• South Carolina District 7770
• Why not you?

4
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

• Auto Processing
• Host Family Applications
• Web Form including Photos
• Reference Requests
• Volunteer Applications
• Web Form including Photo
• Reference Requests
• DOS Traincaster Integration
• IB OB Student Registrations
• Web Form including Photo
• IB SEVIS Info
• Host Family Changes
• Confirmation Messages
• Notification to RI
• Prior Host Family Survey
• New Student ID Cards
• Reminders
• Monthly Reports

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

5
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

6
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

7
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

8
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

9
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

10
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

• Auto Processing
• Host Family Applications
• Web Form including Photos
• Reference Requests
• Volunteer Applications
• Web Form including Photo
• Reference Requests
• DOS Traincaster Integration
• IB OB Student Registrations
• Web Form including Photo
• IB SEVIS Info
• Host Family Changes
• Confirmation Messages
• Notification to RI
• Prior Host Family Survey
• New Student ID Cards
• Reminders
• Monthly Reports

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

11
What would you want in a YE Database?

• Auto Processing
• Host Family Applications
• Web Form including Photos
• Reference Requests
• Volunteer Applications
• Web Form including Photo
• Reference Requests
• DOS Traincaster Integration
• IB OB Student Registrations
• Web Form including Photo
• IB SEVIS Info
• Host Family Changes
• Confirmation Messages
• Notification to RI
• Prior Host Family Survey
• New Student ID Cards
• Reminders
• Monthly Reports

12
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

• Auto Processing
• Host Family Applications
• Web Form including Photos
• Reference Requests
• Volunteer Applications
• Web Form including Photo
• Reference Requests
• DOS Traincaster Integration
• IB OB Student Registrations
• Web Form including Photo
• IB SEVIS Info
• Host Family Changes
• Confirmation Messages
• Notification to RI
• Prior Host Family Survey
• New Student ID Cards
• Reminders
• Monthly Reports

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

13
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

14
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

15
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

16
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

17
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

18
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

19
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

20
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

21
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

22
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

23
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

24
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

25
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

26
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

27
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

28
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

29
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

30
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

31
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

32
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

33
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

34
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

35
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

36
What would you want in a YE Database?

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits

37
What would you want in a YE Database?

• YEO Portal
• Your Students
• Contact Information
• Flight Itineraries
• Insurance Details
• Links to Maps
• Your Host Families
• Contact Information
• Host Student History
• Links to Maps
• Web Forms
• Monthly Counselor Reports
• Host Family Changes
• Home Visit/Interview
• Follow-up HF (2nd Visit) Reports
• Host Family Applications
• Volunteer Applications

• Auto Processing
• Host Family Applications
• Web Form including Photos
• Reference Requests
• Volunteer Applications
• Web Form including Photo
• Reference Requests
• DOS Traincaster Integration
• IB OB Student Registrations
• Web Form including Photo
• IB SEVIS Info
• Host Family Changes
• Confirmation Messages
• Notification to RI
• Prior Host Family Survey
• New Student ID Cards
• Reminders
• Monthly Reports

• YE Admin Hub
• Current Historical Data
• Students
• Host Families
• Volunteers
• Schools, Clubs, Countries, etc.
• Clear Tracking with Progress Indicators
• Full Approval Process for HFs Vols
• Alerts and Event Notifications
• Import Prior Data Reference Files
• E-mail Message Generation
• Text Message Generation
• Variety of Reports
• Data Export to Spreadsheets
• Payment Tracking Register Report
• SEVIS-ready Data Screens
• One-touch DOS Placement Reports
• Document Bundling for CSIET Audits