Yale Fleet Safety Programs

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Yale Fleet Safety Programs

• Phil Cundiff
• Manager of Claims and Loss Control
• Risk Management
• July 2012

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What does Yales Fleet consist of?

• Buses
• Trucks
• Vans
• Cars
• Motorcycles
• Segways
• Bicycles
• Power boats
• Row boats
• Crew boats
• Sail boats
• Canoes
• Kayaks

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Programs

• Yale has
• A Fleet Safety Committee
• Two Policy Procedures involving drivers
• University Policy 1705 Automobile Fleet
• University DOT Drivers Policy
• Two Drivers Training Programs
• Yale Defensive Driving Light Vehicles online
  course
• DOT What Employees Need to Know About Alcohol
  and Drug Testing.
• Also has a Supervisor portion.

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Yales Fleet Safety Committee

• Made up of members from the 8 departments with
  the largest number of vehicles.
• I.E. Facilities, TRS/Mail, Parking Transit,
  Grounds Maint, Athletics, YPD.
• Meets Periodically
• Look at accident trends
• Accident evaluations
• Look for proactive solutions
• Make recommendations to HR or Depts. on accident
  outcomes
• Disciplinary or training opportunities
• Coordinates with Departmental Fleet Coordinators
  on issues.

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Yales Fleet Safety Policy

• Policy 1705
• Written in 9/92
• Revised 2/11
• Covers
• Purchasing/Leasing/Disposal
• Rentals
• Use of Personal Vehicles
• Fleet Safety Committee
• Driver Requirements
• Drivers Training
• Disciplinary Actions
• Roles and Responsibilities

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Yale DOT Driver and Drug Testing Policy

• Policy on Alcohol and Controlled Substances
  Testing for Commercial Drivers
• Written in 1996
• Revised in 2010
• Covers
• Covered Employees
• Covered Vehicles
• Prohibited Conduct
• Required Testing
• Driver Supervisor Training
• Consequences of Violations

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Drivers Safety Training Program

• Online through TMS system
• 5,589 Faculty, Staff Students have taken course
• 3,861 class room course
• 1,728 On line
• Went online in spring of 2010
• 45 minute interactive slide program
• Combination of PPT slides and videos
• After each section a test is required (recorded)
  to continue
• Final test at end and recorded in the takers TMS
  system

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Drivers Safety Training Program

• The course covers the following subjects and must
  be taken by all Students and is suggested for
  Faculty or Staff members who use a Yale owned
  vehicle or rent vehicles for business use (see
  Policy 1705)
• Seeing and being seen
• Having heightened awareness
• Managing your speed
• Road, user and weather hazards
• Having the right attitude

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Drivers Safety Training Program

• After completing this course the employee will be
  able to
• Complete a pre-trip vehicle inspection
• Understand the basic of Hazard Perceptions and
  what to look for.
• How to use What If scenarios while driving
• Manage their speed and space
• Drive defensively under any weather or road
  conditions

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Drivers Safety Training Program

• Benefits of this program
• Reduction in auto accidents and claims
• Consistency
• Ease of taking the course
• At home, in the office where ever you have a
  computer
• Depending of individual 30 to 45 minutes to take
• You can leave and resume at your pace
• Reduction in departments accident claim
  deductibles
• Reduction in your personal auto insurance rates

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DOT - Training

• Classroom given course
• Involves
• HR, YHP, Outside Consultants and Risk Management
• Employee portion is delivered via
• US DOT handout
• Cover and sign acknowledgement
• Supervisor portion is a 2 hour mandatory
  classroom course.

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DOT - Training

• Employees portion covers
• Who is covered under this policy
• Who is subject to drug testing
• What conduct is prohibited
• Drugs that DOT test for
• When testing will occur
• How test are conducted
• What happens when you refuse
• What happens when you fail a drug test

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DOT - Training

• Supervisors portion covers the following
• Overview of DOT drug testing program
• Supervisors responsibilities in the testing
  process.
• Employee conduct that is prohibited
• Circumstances for testing
• Consequences of a failed test
• Signs and symptoms of drug and alcohol abuse

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DOT - Training

• Benefits of the Program
• Keeps Yale out of harms way with Federal
  Regulations
• Insures drug and alcohol free employees driving
  DOT regulated vehicles
• Educates employees and supervisors on alcohol and
  drug abuse symptoms and treatment

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Incase of Accident

• Make sure each Yale Vehicle has the following in
  the glove box.
• Current Insurance Card
• Found on the http//ogc-dev.yale.edu/automobilefl
  eet-information
• Driver Safety and Accident Reporting Information
  flyer
• Found on the Yale Risk Management web page

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Incase of Accident

• The accident reporting process is all online as
  of 11/1/11.
• Report
• Vehicle accidents
• Workers injuries
• Visitor injuries
• Student injuries
• Property damage
• Go to Yale Risk Management for more details.

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Contact Information

• If you would like more detailed information just
  call or email
• Phillip Cundiff x26606 or phillip.cundiff_at_yale.ed
  u

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Thank you