Contracts Training

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Contracts Training Summer 2007
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Agenda

• Entering a Provider
• Entering a Contract
• Enter Contract Holder Information
• Enter Contract Line Item Number (CLIN)
• Facility
• Linking Provider
• Contract Monitoring

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Administrative Details
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Purpose of Contracts Training

• To learn to effectively use FACES.NET as a tool
  to track information regarding contracts that
  CFSA into for the provision of child welfare
  services by private providers.
• To learn to setup new contract information in the
  District of Columbias Statewide Automated Child
  Welfare Information System.
• To learn to manage and monitor CFSAs contracts
  with private provider agencies.

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Introductions

• Please tell us
• Your name and role in your Unit/Administration
• Your experience level with the system and with
  computers
• How long have you been with the agency
• Your expectations for this training session
• One personal fun fact

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What is FACES.NET?

• It is the District of Columbias Statewide
  Automated Child Welfare Information System
  (SACWIS).
• It is a tool to organize that information.
• It is a large database.

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What is SACWIS?

• Federally mandated through the Administration of
  Children and Families
• Comprehensive automated case management tool that
  supports a case from investigation, removal of a
  child through placement, until the child achieves
  permanence, and all the other supportive
  functions such as finance, contracts, clinical
  practice, well being indicators, etc
• Required to support mandated Federal reporting
  of data to the Adoption and Foster Care Analysis
  Reporting System (AFCARS) and the National Child
  Abuse and Neglect Data System (NCANDS).

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What is SACWIS? (cont)

• House and utilize information to promote
  stability, economic security, responsibility, and
  self-sufficiency of children and families within
  our care
• Captures the entire life of a case
• Ability to provide case specific and aggregate
  reports
• Collects information relating to the eligibility
  of individuals under Title IV-E.

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Benefits of FACES.NET - on the Web?

• User Friendly GUI Interface
• Workers from CFSA and Private Agencies have the
  same access to FACES.NET
• Saves Time (Field versus Office)
• Increased Accessibility - All users have access
  from anywhere there is Internet Service Provider
  access, i.e. Court, MPD, home etc
• Workers are closer to the community

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FACES.NET Security
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FACES.NET Security

• SSL/VeriSign (same as your bank or Amazon.com
  function)
• Role-based security
• Some rules to live by
• Be aware of shoulder surfers
• Protect your password
• Do not save client and case data on disk or flash
  drive
• ALWAYS remember to log out
• Compliance with HIPAA DC Government IT
  security

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Why is Security Important?

• It protects client and worker confidentiality
• Prevents unauthorized access to client and case
  data
• Tracks who has made changes to data.

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Parameters for Passwords

• Call Helpdesk if you forget your password
• Passwords should be
• Easy to remember
• Difficult for others to guess
• Changed when appropriate
• Password should be 7-10 characters long and
  should be alphanumeric including special
  characters.
• Make Good Passwords
• Combine a letter from each word in a phrase
• Examples Jack and Jill own two cats named
  Whiskers and Tuna.
• Password JJo2cnWT

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Protect Your Password
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When You Leave Your Desk
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(No Transcript)
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Audits
Database updates Network access Case access and
updates
Do NOT Loan Your Identity
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Features
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What is a Field?
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Mandatory Fields

• These fields are denoted by an asterisk () and
  are yellow in color

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Half Mandatory Fields

• These fields are denoted by red double-asterisk
  ().

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Federal Reporting Fields

• These fields are denoted by a double-cross ()
  and are Blue in color.

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Picklist
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Address Box
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Text Box
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Tabs
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Select Box
Click here
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Date Box
Click here
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Quick Link
Click here
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• Log On
• http//faces.cfsa.dc.gov

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Logging On
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FACES.NET Navigation
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(No Transcript)
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Client Screen
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Service Plan Screen
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Contract
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Interfaces, Reports, Resources
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Existing Interfaces

• ACEDS (Automated Client Eligibility Determination
  System)

• SOAR (System of Accounting and Reporting)

• Family Court

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Existing Reports

• On-line

• DDE Dynamic Data Exchange

• Template

• Management

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More Resources

• FACES.NET User Manual

• CFSA Policy Manual

• FACES.NET Weekly Workdays

• FACES.NET Tip Sheets

• CFSA Help Desk
• 202.434.0009
• Email cfsa.helpdesk_at_dc.gov

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Reporting Issues to the Help Desk

• Name of the screen

• Exactly what happened

• Exact wording of any error messages

• Screen shot of the problem, if possible.

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Question Answer