NPF SENIOR LOCAL EMPLOYER REPRESENTATIVE (SLER) OHS ACCOUNTABILITIES

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NPFSENIOR LOCALEMPLOYER REPRESENTATIVE
(SLER)OHSACCOUNTABILITIES
HS1_20.11.13
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Agenda

• Responsibilities
• Things you should know
• Questions?

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Your Responsibilities

• Appoint OHSC members or an OHSR
• Ensure compliance with OHS training
• Respond to OHS complaints/concerns
• Conduct workplace inspection
• Investigate accidents or illnesses
• Share copies of hazard reports
• Manage changes in workplace
• Maintain an OHS bulletin board
• Keep OHS records
• Liaise with Base General Safety Officer
• Bring unresolved issue to your chain of command

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Appoint an OHSR

• If less than 20 employees within the division at
  the same workplace
• Union elect an employee
• If no union, the employees without managerial
  duties elect among themselves an employee
• After consultation, you appoint the OHSR

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Establish an OHSC

• If 20 or more employees within the division at
  the same base
• Appoint an employer representative as
  co-chairperson
• Union elects an employee as co-chairperson to
  represent the employees
• If no union, the employees without managerial
  duties elect among themselves an employee
• You appoint the members

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Ensure Compliance with OHS Training

• Employees hold WHMIS certification and receive
  OHS job introduction dealing with OHS
• Manager/supervisor who have subordinates complete
  their OHS training module
• OHSC members or OHSR complete OHS Inspection and
  Accident Investigation training modules
• Report completed training to local HRM and keep
  own records

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Respond to Complaints / Concerns

• Within 30 days to OHSC or OHSR
• Consult when required, e.g. BGSO, Medical
  Services, Fire Dept, Construction Engineers for
  assistance
• OHSC or OHSR can assist you

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Respond to Complaints/Concerns
Review Complaint/Concern
You have the answer
Yes
No

• Inform OHSC or OHSR of Delay
• (In Writing)
• Identify reasons for delay.
• Identify when YOU will respond.
• E.g Case being referred to Division HQ.

Respond to OHSC or OHSR in Writing

• Accept Recommendation?
• Identify action YOU will take.
• Identify who will be responsible.
• Identify timeframe for implementation/completion.

• Reject Recommendation?
• Identify reasons for rejecting the
  recommendation.

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OHS Inspections

• Complete Inspection training module
• Conduct joint workplace inspection monthly with
  designated OHSC member or OHSR
• Write inspection report, send copy to chain of
  command and post it on OHS Bulletin Board
• Request local assistance when necessary
• Keep records

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Investigate Accident and Illness

• As mandated by Canada Labour Code Part II
• Take Accident Investigation training module
• Conduct investigation jointly with the designated
  member of the OHSC or OHSR
• Seek local resources available
• Complete and distribute ESDC Hazardous Occurrence
  Report (Lab1070b)

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OHS Hazard Reports
Upon reception of reports from other sources,
ensure a copy is forwarded to OHSC or OHSR and is
posted on OHS Bulletin Boards
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Change in the Workplace

• Keep informed of possible changes
• Discuss possible impact on employees with OHSC or
  OHSR
• Assess possible hazards and potential solutions
  that will control the issue
• Ensure employees are trained accordingly
• Monitor compliance

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OHS Bulletin Board

• Canada Labour Code Part II
• Canadian Occupational Health Safety Regulations
• Statement of Employers OHS policy
• ESDC Annual Employers HOIR report (two months)
• Minutes of OHSC meetings (for one month)
• Name members of the OHSC or OHSR, their workplace
  telephone numbers and their work locations
• Local WHMIS information
• Name of qualified first aid attendant(s)
• Any ESDC Labour Program Officers reports

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OHS Bulletin Board
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OHS Bulletin Board
Members OHSC or OHSR Telephone
Canada Labour Code Part II
Statement employers covering OHS policy
NPF OHS Policy
Name Location First Aid Kit and First Aid
Attendants
Minutes OHS Committee Meetings
Building Fire And Emergency Plan
ESDC Annual Reports
WHMIS Information
Names, Numbers and Location Fire Wardens
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Record Keeping
Titles SLER OHSC OHSR HR Office Retention Period
Minutes OHSC Meetings   Yes   2 yrs 
ESDC OHSC Activities Schedule 10   Yes   10 yrs 
ESDC Annual Employer HOIR Lab1009b   Yes Yes Yes 10 yrs
ESDC Hazardous Occurrence Incidence Report Lab1070b Yes       10 yrs
Ergonomic Assessment Yes        While employed
Accident Investigation Yes Yes     10 yrs
Inspection Report   Yes Yes    2 yrs 
Personal Protective Equipment Yes       2 yrs after cease to be used
First Aid Register Yes       2 yrs beginning on date of an entry
Record Completed HS Trg Yes     Yes While employed 
Refusal to Work Yes      Yes While employed 
Violence in Workplace Yes     Yes While employed 

Notes OHSC Secretary maintains files on behalf
of the OHSC HR Office registers completed OHS
Trg in HRIS Data Base
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Liaison with BGSOs

• Minutes of committee meetings
• Structural issues
• Accident investigation and Inspection
• First Aid, CPR Fire Warden training

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Things You Should Know

• Who to contact for assistance
• Your responsibilities
• Where to find compliance training in the OHS
  Toolbox
• Where to find support tools (OHS Toolbox)

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OHS TOOLBOX
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Conclusion
Youve been introduced to YOUR OHS
Responsibilities as the Senior Local Employer
Representative for your workplace