Training for Purchase Card Users and Approving Officials

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Training for Purchase Card Users and Approving
Officials
Environmentally Preferable Procurement
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HELP ME WITH THESE TERMS !

• Affirmative Procurement Program
• Environmentally Preferable Purchasing
• Green Purchasing
• Preferred Procurement

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Affirmative Procurement Program

• Resource Conservation and Recovery Act of 1976 at
  Section 6002 established the Affirmative
  Procurement Program allowing EPA to designate
  products which Federal agencies would be required
  to acquire with recycled content
• Farm Security and Rural Investment Act of 2002
  established the Biobased Products Procurement
  Preference Program allowing USDA to designate
  products which Federal agencies would be required
  to acquire with biobased content

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Affirmative Procurement Program

• Federal Acquisition Regulation was amended
  11/07/2007 to add the Biobased Preference Program
  to the Affirmative Procurement Program so it
  became a program allowing EPA and USDA to
  designate products that Federal agencies are
  required to acquire with recycled or biobased
  content.

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Environmentally Preferable Procurement

• DOE includes
• Affirmative Procurement plus
• Energy Efficiency Programs
• EnergyStar and FEMP
• Alternative Fuels and Alternative Fueled
  Vehicles
• Non-Ozone Depleting Substances
• Water Efficiency Program i.e. WaterSense
• Electronic Products Environment Assessment Tool
  (EPEAT) Program
• Sustainable Design/Green Buildings

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Green Purchasing

• Green Purchasing is an Internationally Accepted
  Term Synonymous with Environmentally Preferable
  Procurement

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Preferred Procurement

• Within DOE, the Terms Preferred Procurement and
  Environmentally Preferable Procurement are Used
  Interchangeably

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Opportunity to Buy Green

• 2007 Government-Wide Statistics for the Purchase
  Card Program
• Purchase card spend- 18.7 billion
• 283,861 cardholders
• 26.5 million transactions
• Important to include green purchasing in all
  purchase card training and manuals

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Environmentally Preferable Purchasing

• Environmentally preferable products or services
  have a lesser or reduced effect on human health
  and the environment when compared with competing
  products or services that serve the same purpose.

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Affirmative Procurement

• The policy and practice of purchasing goods made
  with recycled or biobased materials
• For Example Paper with 30 Post Consumer
  Content

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Environmentally Preferable Products Include All
of These

• Alternative fuel vehicles and alternative fuels
  required by the Energy Policy Act of 2005 at
  http//www.afdc.energy.gov/afdc/
• Biobased products designated by the U.S.
  Department of Agriculture in the BioPreferred
  program. Biobased products are those designated
  by the United States Department of Agriculture
  (USDA) pursuant to the Farm Security and Rural
  Investment Act, 7 USC 8102. This coverage is
  part of the Affirmative Procurement Program found
  at FAR 23.4. USDA maintains a Home Page with the
  list of designated items at http//www.biopreferr
  ed.gov/ .
• Energy from renewable sources required by the
  Energy Policy Act of 2005 at http//www.eere.energ
  y.gov/

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Environmentally Preferable Products Include All
of These

• Energy Star products identified by DOE and EPA
  at http//www.energystar.gov/ , as well as
  FEMP-designated energy-efficient products at
  http//www1.eere.energy.gov/femp/
• EPEAT-registered electronic products. The EPEAT
  initiative is a relatively new initiative added
  to the Federal Acquisition Regulation in 2008. A
  Home Page has been established to identify
  environmentally preferable electronic equipment
  at http//www.epeat.net .
• Non-ozone depleting substances, as identified in
  EPAs Significant New Alternatives Program at
  http//www.epa.gov/ozone/snap/index.html .

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Environmentally Preferable Products Include All
of These

• Products with low or no toxic or hazardous
  constituents, consistent with section VIII.A of
  the implementing instructions for Executive Order
  13423. Each agency is tasked by the Implementing
  Instructions to develop goals and a list of toxic
  chemicals, hazardous substances and other
  pollutants by January 24, 2008. Information on
  this is available at http//www.epa.gov/ecotox
• Recycled content products designated in EPAs
  Comprehensive Procurement Guidelines at
  http//www.epa.gov.cpg
• Water-efficient products, including those meeting
  EPAs Water-Sense standards http//www.epa.gov/wat
  ersense/ . EPA has already introduced some water
  efficient technology advancements but has others
  in process. More information is available at
  their Home Page.

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Affirmative Procurement and Environmentally
Preferable Purchasing

• When Biobased Products were added DOE was an
  early adopter of the U.S.D.A. Biobased Products
  Program
• DOE Contracting Activities and Management
  Contractors were encouraged to acquire biobased
  products on a voluntary basis in advance of the
  mandatory biobased preference program
• The Biobased Preference Program became effective
  11/07/2007. As a practical matter, agencies have
  a 1 year period to implement as USDA adds new
  products to their Program.

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Biobased Product Categories

• Lubricants
• Packaging
• Paint/Coatings
• Papers
• Plastics
• Sealants
• Sorbents

• Adhesive/Mastic Removers
• Carpet/Fibers
• Cleaners/Solvents
• Construction Materials
• Fuel Additives
• Inks
• Landscaping

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Environmentally Preferable Purchasing

• Environmentally preferable products or services
  do one or more of the following
• Minimize the consumption of resources, energy and
  water
• Prevent the creation of solid waste, air
  pollution or water pollution
• Minimize or eliminate the use of materials or
  processes which compromise the environment
  (global warming, ozone depletion and acid rain)
• Promote the use of non-toxic substances and avoid
  toxic materials or processes

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Exemptions

• According to both statutes, procuring agencies
  must procure the designated products unless the
  product
• Is unavailable at a reasonable price
• Will not meet reasonable performance standards
• Is unavailable within a reasonable timeframe at a
  sufficient level of competition

Price
Performance
Availability
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And The Products Are
EPA-Designated Product Categories

• Construction
• Landscaping
• Non-Paper Office
• Paper and Paper Products
• Parks and Recreation
• Transportation
• Vehicular Products
• Miscellaneous

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Construction Products
Designated Items

• Building insulation
• Carpet
• Carpet cushion
• Cement and concrete
• Consolidated and reprocessed latex paint
• Floor tiles
• Flowable fill
• Laminated Paperboard
• Modular threshold ramps

• Nonpressure pipe
• Patio blocks
• Railroad grade crossing surfaces
• Roofing materials
• Shower and restroom dividers
• Structural fiberboard

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Landscaping Products
Designated Items

• Compost made from yard trimmings or food waste
• Garden and soaker hoses
• Hydraulic mulch
• Lawn and garden edging
• Plastic lumber landscaping timbers and posts

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Non-Paper Office Products
Designated Items

• Binders, clipboards, file folders, clip
  portfolios, and presentation folders
• Office furniture
• Office recycling containers
• Office waste receptacles
• Plastic desktop accessories
• Plastic envelopes
• Plastic trash bags
• Printer ribbons
• Toner cartridges

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Paper and Paper Products
Designated Items

• Commercial/industrial sanitary tissue products
• Miscellaneous papers
• Newsprint
• Paperboard and packaging products
• Printing and writing papers

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Park And Recreation Products
Designated Items

• Park benches picnic tables
• Plastic fencing
• Playground equipment
• Playground surfaces
• Running tracks

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Transportation Products
Designated Items

• Channelizers
• Delineators
• Flexible delineators
• Parking stops
• Traffic barricades
• Traffic cones

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Vehicular Products

• Designated Items

• Engine coolants
• Rebuilt vehicular parts
• Re-refined lubricating oils
• Retread tires

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Miscellaneous Products
Designated Items

• Awards and plaques
• Bike Racks
• Blasting grit
• Industrial drums
• Manual-grade strapping
• Mats
• Pallets
• Signage
• Sorbents

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Biobased

• Initial U.S.D.A. Designations
• Mobile equipment hydraulic fluids
• Urethane roof coatings
• Water tank coatings
• Diesel fuel additives
• Penetrating lubricants
• Bedding, bed linens, towels

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Biobased Products (cont'd)
Round 2 Designations Effective May 14, 2009

• Adhesive and Mastic Removers
• Biodegradable Containers
• Bio-Fluid Filled Transformers
• Composite Panels
• Fertilizers

• Grease and Graffiti Removers
• Hand Cleaners and Sanitizers
• Insulating Foams Wall Construction
• Metal Working Fluids
• Sorbents

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Biobased Products (contd)
Round 3 Designations Effective May 14, 2009

• Dust Suppressants
• Glass Cleaners
• Greases
• Hydraulic Fluid Stationary Equipment
• Lip Care Balm

• 2 Cycle Engine Oils
• Biodegradable Cutlery
• Biodegradable Films
• Carpet Cleaners
• Carpets

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Biobased Products (contd)
Round 4 Designations Effective May 14, 2009

• Durable Plastic Films
• Fire Arm Lubricants
• Floor Strippers
• Laundry Products
• Wood and Concrete Sealers

• Bath and Tile Cleaners
• Biobased Clothing
• Concrete and Asphalt Release Fluids
• Cutting, Drilling and Tapping Oils
• De-Icers

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Where Can These Products Be Found?

• Open Market
• Government Supply Sources
• General Services Administration (GSA)
• Defense Logistics Agency (DLA)
• Government Printing Office (GPO)
• Your Facility Supply Store
• JWOD

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AP Made Easy

• Use The Web
• For Information
• EPA http//www.epa.gov/cpg and USDA
  http//www.biopreferred.gov
• DOE http//www.hhs.do.gov/pp/epp
• To Search for Products
• GSA http//www.gsaadvantage.gov
• DLA http//www.dscr.dla.mil
• EPA http//yosemite1.epa.gov/oppt/eppstand2.nsf
• CA Waste Management Boards Recycled Content
  Database http//www.ciwmb.ca.gov/rcp/

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How Will Purchases of EPA-Designated Items Be
Monitored?

• EPA RCRA Inspections
• EPA Facility Questionnaires
• Reporting of Purchases
• Annual Purchase Card Audit
• IG Inspections

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How Do I Report Purchase Card Transactions?

• Purchases Should Be Reported Above the
  Micro-purchase Threshold
• Affirmative Procurement Reporting Procedures Vary
  From Site to Site
• Contact Your Recycling Coordinator, Green
  Acquisition Advocate, or Equivalent for
  Procedures at your Site
• Contacts are at http//www.hss.doe.gov/pp/epp/

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What Should You Do?

• Keep the list of handy or bookmark EPAs and
  USDAs Recycled and Biopreferred Home Pages
  refer to them when planning purchases
• Maximize your purchases of recycled-content
  items by
• Searching for recycled-content productsin
  catalogs and online sources
• Requesting recycled-content items from your
  vendors
• Document noncompliant purchases (those not
  meeting recycled or biopreferred content
  requirements) for reasons of availability, price
  or performance

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Need More Information?

• Denise Clarke - DOE Purchase Card Program
  Manager (202-287-1748)
• Richard Langston - Procurement Policy
  Analyst (202-287-1339)
• Donald Lentzen - Affirmative Procurement
  Program Manager (202-586-
  7428)
• Print your completion certificate from the next
  slide. If you are using NetScape, press escape
  if in view mode, click on the center of the
  slide, enter your name, then print slide 35. If
  you are using Internet Explorer, right click on
  the next slide, select EDIT, insert your name and
  then click outside the slide print slide 35.
• Furnish a copy to your local purchase card
  coordinator!

Just one more step Prepare your
Certificate Thanks for learning about our
Program.
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U.S. DEPARTMENT OF ENERGY AFFIRMATIVE AND
ENVIRONMENTALLY PREFERABLE PROCUREMENT TRAINING
FOR PURCHASE CARD USERS CERTIFICATE OF
COMPLETION   NAME DATE In Recognition of Your
Completion of the Department of
Energy Affirmative Procurement Program Overview
Training 1 Hour Credit