Capital Analysis and Planning Template (CAPT)

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Capital Analysis and Planning Template (CAPT)

• Capital Programs Branch/Financial Analysis and
  Accountability Branch
• Ministry of Education

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Purpose

• Tracking system for capital projects
• Assessing financial implications for new capital
  projects
• Determining OFA long-term financing eligibility.
• Capital Budget/Forecasting Purposes

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Capital and Financial Planning Committee
Workgroup

• Formed in June 2012 to provide direction to the
  Ministrys Capital and Financial Analysis Team on
  developing version 2 of the Capital Analysis and
  Planning Template (CAPT). Going forward the
  workgroup will be involved in assisting with the
  long-term vision which includes exploring the
  possibility of multi-system compatibility and
  automation of processes.
• Represented by 11 boards from across the province
  and includes representation from finance,
  facilities and planning area.
• Held two meetings over the summer including
  discussion of the existing CAPT, possible
  improvements and process requirements.
• Version 2 of the CAPT has been tested by the
  workgroup.

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New in Version 2

• Debt Schedule was removed
• OFA Request Form modified and added
• Additional Proceeds of Disposition (POD) schedule
  added to track school and admin sites separately.
• Some modifications to the Financial Position and
  Recovery Worksheet, Project Eligibility Worksheet
  and Project Debenture Matrix.
• Clarification on terminology used within the
  template (ie Unsupported versus Board Supported
  Funding)

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Process

• Anticipated release of the CAPT V2 is early
  October.
• Year End Submission
• Required to be submitted to the Ministry by
  December 14, 2012
• The template should be updated to reflect
  financial statement year end of August 31, 2012.
• New This Year Submission includes OFA Request
  Form for the anticipated March 2013 debenture
  offering.
• Approval To Proceed Submission
• When a board submits a request for approval to
  proceed to tender for a project, they are
  required to submit the CAPT.
• CAPT submission includes updating information on
  the specific project along with a financial
  update to reflect their most recent EFIS
  submission.

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• Training Manual for the CAPT will be posted on
  the FAAB website. It includes detailed
  instructions for completing the CAPT for year-end
  purposes and for when a board submits future
  requests for an approval to proceed to tender for
  a capital project.
• Capital Analysts and Finance Officiers are also
  available to assist boards in completing the
  CAPT.
• The Capital and Financial committee workgroup
  will be meeting in the fall to continue to work
  towards improving the process.