Outlook Workshop

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Outlook Workshop

• From an e-mailers point of view

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Emailing with Outlook

• Snail Mail v. Email
• Instant Messaging
• Security
• Outlook Express 6.0
• Microsoft Outlook 2003
• Microsoft Mail - optional

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Snail Mail v. Email

• Similarities
• Transmit considerable amounts of info
• Directed to specific individuals
• Transmit legal documents
• Can verify the receipt

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Snail Mail v. Email

• DIFFERENCES
• Speed of transmittal
• Security of data
• Security of funds
• Emailers are less courteous
• Legit emails get lost in the junk

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Email is the new boss

• How many here email more than once a day?
• Remember life before email?
• Used as instant messaging
• Take back control of your life it is not in the
  bulk bin

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Make it Snail Mail

• Put all of your email and responses in the draft
  folder send once a day
• Purposely wait an hour before responding
• Slow down the stream life will go on
• Condition your respondents they will wait!

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Set a routine

• Decide what time(s) you will deal with email,
  daily
• Deal with it all in one sitting
• Sort, process, act, and delete nothing left
• Then, TURN IT OFF!
• Email effectiveness will be maintained

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INSTANT MESSAGING

• Yahoo, AIM, MSN IM, ICQ, etc.
• Issues
• Chatter
• Timing when to turn IM off
• Babble Tower of so many choices
• Security fast and furious

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SECURITY

• Windows XP, Service Pack 2
• Microsoft Office 2003, SP 3
• All Microsoft updates applied
• Up to date hardware drivers M
• Windows Defender updated
• All software must be up to date

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SECURITY

• Broadband users a router (35)
• AVG Free 7.5 Anti-Virus
• MVPS Hosts Files
• Spybot Search and Destroy
• SpywareBlaster
• Spyware Terminator optional
• Advanced Windows Care - optional

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SECURITY

• To you
• Cc never
• Bcc always
• Undisclosed recipient

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SECURITY

• Plain Text v. HTML
• Plain text is safer but uglier
• HTML you can include
• Links and images
• Set apart block quotations
• Wrap around
• Change fonts, styles, and emphasis
• HTML can vector phishing malware

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SECURITY

• SPAM a criminal invasion
• 98 of email was SPAM 12/07
• 240 million lost to SPAM last year
• They want your money
• And your computer, too.
• Contain viruses or links thereto
• CAN SPAM Act of 2003

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SECURITY

• Privacy concerns
• Not Snail Mail
• If not encrypted can be read by anyone
• It is sitting on your ISPs server
• Data miners and address harvesters

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MORE CALENDAR

• Task Pad
• Reverting to other dates
• Color coding appointments
• Questions and help

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Contacts

• More than email addresses
• Importing from another location
• Current view
• Mass emailing
• Other Options

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TASK REFINEMENT

• Keep it simple
• Maybe add a date

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Finish Outlook

• Shortcuts
• Journal allows you to track on a timeline
  documents or email

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Windows Mail

• An upgraded Outlook Express, which combines some
  of the old with Microsoft Outlook features

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• What are your questions about Outlook?

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Mrs. Fulton

• How to send emails nicely!