Unit 6 - Various Required Reporting

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Unit 6 - Various Required Reporting
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Unit 6 Various Required Reporting

• Goals
• What is reportable in PEMS
• Escalation / actionable report vs.
• Escalation not necessary / recordable
• How to escalate a report in PEMS
• How to record a report in PEMS
• How to complete reports throughout the emergency
  management life cycle in PEMS

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What is Reportable in PEMS?
EVENT
Escalate / Actionable Report activates
EMT information pushed to you
Escalation Not Necessary / Recordable
Report documents event information you can pull
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What Should Be Reported in PEMS?

• Actionable Emergency Reporting as defined by
  PEMS
• A sudden, usually unexpected event that does or
  could do harm to people, environment, resources
  or property. Emergencies can range from localized
  events that affect a single office in a building
  to human, natural, technological events that
  damage, or threaten to damage local operations.
  The emergency could cause the temporary
  evacuation of personnel or the permanent
  displacement of personnel and equipment from the
  site to a new operating location environment.

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What Should Be Reported in PEMS? (continued)

• What constitutes an Emergency or Actionable
  Reporting in PEMS?
• Life threatening incident
• Suspicious substance / powder / device
• Evacuation of facility
• Man-made or natural disaster, cyber-attack, work
  stoppage, civil disorder that impacts postal
  operations
• Media attention
• Any mail transportation disaster that involves
  loss of life or significant loss of mail, or
  significantly impacts postal operations
• Any incident that requires additional resources
  or assistance from higher levels

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What Should Be Reported in PEMS? (continued)

• Examples
• BDS Alert, civil disorder, workplace violence,
  loss of installation, etc.
• What happens when Escalation is checked off
• Activates EMT
• Notifies Local Team / District / Area / HQ of
  event
• PUSHES threat specific checklists to EMT members

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What is Recordable in PEMS?

• Escalation Not Necessary / Recordable Reporting
  Events
• No significant safety or health hazard to
  employees or the environment
• Considered minor
• Can be addressed by Postal Service employees
• White powder / suspicious powder incidents that
  do not require outside assistance
• Events that do not require EMT activation

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What is Recordable in PEMS? (continued)

• Examples
• Temporary power loss
• What happens when Escalation Not Necessary is
  checked off
• Chronicles an event
• Stores data in installation / district / area /
  HQ database
• Managers, Emergency Preparedness PULL data for
  trend / BMP analysis

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How to Complete Initial PEMS Report

• Must be provided in PEMS report
• Escalate or Escalation Not Necessary
• Location
• Automatic if EMT on installation level
• Threat Type
• List emergency threat types
• IEMP Annexes

• Incident Date / Time (CST)
• Stage of emergency
• Notification / Activation
• Response
• Recovery
• Termination

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How to Complete Initial Report in PEMS (continued)

• Escalation
• Emergency has worsened
• Man-made emergencies automatically escalated
• Contact Info Verify phone number
• Personnel Status
• 2 options (pull-downs)
• Already Evacuated
• Still in Occupancy

• Building Status (pull-downs)
• 3 options
• Open
• Partially Closed
• Closed

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How to Complete Initial Report in PEMS (continued)

• Specific Building Details
• Pertinent data that may be useful to EMT
• i.e., area secure
• Description of Emergency
• Why and how emergency was discovered
• Condition of location at time of report
• Number of personnel affected
• Actions Taken to Manage Emergency
• What was done to manage emergency
• i.e., mail isolation

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How to Complete Initial Report in PEMS (continued)

• Not a new concept
• USPS situation reporting institutional
• PS Form 1769
• PS Form 1770
• OpStat

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How to Update a PEMS Report

• Emergency Report Screen
• Pick pull-down Emergency Stage
• Notification / Activation
• Response
• Recovery
• Termination
• Threaded discussion on emergency reporting
• CST is default select time in description
  screen and local time zone using drop down box

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New Update Functions for a PEMS Report

• From Emergency Details Screen
• Update Emergency SitRep
• Use for information that should go out to
  everyone notified of the emergency
• Team Comments
• Used to enter comments for your local team only
• Both update functions provide the option to
  notify the team or just record information

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New Update Functions for a PEMS Report

• From Emergency Details Screen
• Added the ability to attach documents (ie Word
  and Excel) to an emergency by using the
  documents tab in the screen

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PEMS Termination Report

• Upon emergency recovery completion, a termination
  report should be completed to close out emergency
• Select pull-down Termination
• Complete lessons learned / after action synopsis
  and attach document to the emergency
• Date / time / POC

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How to Complete PEMS Report

• One central theme
• Who
• What
• When
• Where
• Why
• How

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How to Complete PEMS Report

• JUST THE FACTS

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Unit 6 Various Required Reporting Review

• Summary In this section weve covered
• What is reportable in PEMS
• Escalation / actionable report vs.
• Escalation not necessary / recordable
• How to record a report in PEMS
• How to escalate a report in PEMS
• How to complete reports throughout the emergency
  management life cycle in PEMS