Family Friendly Policies

1
Family Friendly Policies

• Rose Cooze HR Officer
• r.b.cooze_at_swansea.ac.uk
• Telephone 513060

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Family Friendly policies

• Flexible Working
• Maternity Leave
• Paternity Leave
• Adoption Leave
• Time Off for Care of Dependants
• Parental Leave
• Child Care Voucher Scheme
•   

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Flexible Working Policy

• Objective To achieve a better balance between
  work and family commitments.

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Types of Flexible Working

• Part Time / Reduced hours
• Variable Working hours
• Term Time only
• Job Share
• Working from Home
• The list is not exhaustive

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Employer Benefits

• Increasing customer satisfaction as their needs
  are met around the clock
• Better staff motivation flexibility encourages
  workers to feel more in control of their life and
  therefore happier
• Falling absenteeism and sickness
• Increased productivity
• Greater wellbeing among staff
• Increased ability to recruit and retain skilled
  employees

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Employee Benefits

• Greater autonomy over the way in which you work
• Career progression and development
• The ability to balance work and home life
• The feeling of being valued and trusted to do a
  good job
• Increased motivation and creativity

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The procedure

• Application submitted to Head of College
• Indentifying how it will impact on the role
• Meeting within 28 days
• Written decision with 14 days
• Right to appeal

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Trial Period

• We would usually recommend a trial period
• Trial period between 3 6 months
• Early discussions are advisable

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Term Time working

• 1) School Term times 40 weeks per year
• 76.67 FTE
• 2) University Term times 32 weeks per year
• 61.33 FTE

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Maternity Leave

• All female staff who are expecting a baby have
  the right to Maternity Leave
• This period counts as continuous service.
• Staff entitled to take up to 52 weeks maternity
  leave
• KIT Days 10 Keeping in Touch days
• Annual leave unaffected
• Pension contributions continue (expect for any
  unpaid period)
• Maternity Risk Assessment undertaken by
  Occupational Health Nurse
• Reasonable time off granted for anti-natal
  appointments

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Occupational Maternity Pay and SMP

• You will be eligible for the Swansea University
  Maternity Scheme if you have 52 weeks continuous
  service for Swansea University by the date your
  baby is due
• You would receive
• 8 weeks full pay
• 18 weeks at half pay, plus SMP at the lower rate
  of 138.18
• 13 weeks at SMP only (138.18 per week)
• Up to 13 weeks unpaid leave

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Paternity Leave

• Paternity leave can be for up to two weeks, but
  can only be taken in one block of either one week
  or two weeks. The start date for Statutory
  Paternity leave is flexible and does not need to
  be from a Sunday.
•  Paternity leave cannot start before the actual
  date of childbirth and can only be taken during
  the 56 days after the actual date of birth or, if
  the child is born early, up to 56 days after the
  expected date of childbirth.

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Statutory Paternity Pay

• The University Paternity Leave scheme provides
  full pay for employees for the first week of
  Paternity leave but for the second week SPP only
  will be received (138.10).
• To qualify, the employee must have been
  continuously employed by Swansea University for
  not less than 26 weeks by the 15th week before
  the Expected Week of Childbirth, (the qualifying
  week) and must continue to be employed from the
  qualifying week up until the babys birth.

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Adoption Leave

• Adoption leave and pay are available to employees
  who adopt as individuals or to one member of a
  couple where the couple adopt jointly.
• The leave and pay are as outlined in the
  maternity scheme.
• The partner of an individual who adopts, or the
  other member of a couple adopting jointly, will
  be eligible for paternity leave and pay in
  accordance with the scheme set out in the
  previous section.

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Time off for Care of Dependents - Unpaid

• Employees will be entitled to unpaid time off to
  deal with the following situations
• a dependant falls ill, is injured or assaulted
• childcare or other care arrangements break down
• a child is involved in a serious incident at
  school or during school hours
• any other emergency situation which arises at
  short notice over which the employee has no
  control.
• 1 to 2 days should be sufficient and in any event
  not more than 3 days unpaid leave will be granted
• employees should notify their Line Manager of the
  reason for their absence and, its likely
  duration.

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CARE OF CHRONICALLY ILL DEPENDANTS

• Sympathetic consideration will be given to
  granting unpaid time off to care for chronically
  ill dependants.
• The maximum time off will depend on the
  circumstances, but will not normally be more than
  three months.
• Applications should be made in writing to the HR
  Department.

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COMPASSIONATE LEAVE

• Paid time off is available for Compassionate
  Leave.
• Up to 5 days' paid leave on the death of a
  dependant, or another for whom the employee is
  responsible for making funeral arrangements.
• For the death of a close friend or relative who
  is not a dependant time off is granted to attend
  the funeral

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Term Time working

• 1) School Term times 40 weeks per year
• 76.67 FTE
• 2) University Term times 32 weeks per year
• 61.33 FTE

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Parental Leave

• Up to 13 weeks unpaid leave per child
• Multiples of 1 week or individual blocks
• Up to 4 weeks per year
• Request sent to HOD/HR giving at least 21 days
  notice

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Childcare Voucher Scheme

• The University has partnered with Computershare
  to provide the
• Childcare Voucher Scheme for the benefit of
  staff.
• Salary sacrifice scheme
• Childcare Vouchers
• Are easy to apply for
• Can be used for a range of childcare providers
  and
• Can save you up to 900 a year, depending on your
  tax band.

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What could you save?

• Standard rate tax payers (salary less than
  41,450) can sacrifice up to 243 per month
  annual savings of up to 900
• Higher rate tax payers (salary between 41,451 -
  159, 205) can sacrifice up to 124 per month
  annual savings of up to 623

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Eligibility

• Any member of staff, who pays for their childcare
  can apply
• Earnings above minimum wage
• The child must be born at the time of application
  to the scheme
• Childcare costs from birth to 15 years old (or 16
  if the child has a disability)

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More information To apply

• For more information please go to the University
  website (staff)
• http//www.swansea.ac.uk/personnel/generalinformat
  ion/policiesprocedures/familyfriendly/childcarevou
  cherscheme/
• Please send any queries to a member of the Equal
  Opportunities team on x3687 or x2367 or via email
  to equalopportunities_at_swansea.ac.uk

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Any Questions

• ?