Business Letter Writing

1
Business Letter Writing

• By Mr. Reiner

2
Letter Format

• There are two types of letter format

Friendly Letter
Business Letter
3
Example of a Business Letter

• 413 Chicago Street
• Racine, WI 53405
• March 1, 2000
• Sean Jones, Director
• National Wildlife Federation
• 1412 16th Street
• Washington, DC 20036
• Dear Director
• I am a fifth grade student writing a science
  report on the American peregrine falcon.
• I would appreciate any information you have on
  this endangered bird.
• Thank you for your help.
• Sincerely,

4
Business Letter Format

• Always used with a formal audience such as
  adults, leaders (people that do not know you)

• Includes a heading, inside address, salutation,
  body, closing, and your signature

5
Heading

• The heading includes the sender's address and the
  date.  
• The sender's address needs to be located at the
  top left-hand corner. 

6
Example of a Heading

• 413 Chicago Street
• Racine, WI 53405
• March 1, 2000
• Sean Jones, Director
• National Wildlife Federation
• 1412 16th Street
• Washington, DC 20036
• Dear Director
• I am a fifth grade student writing a science
  report on the American peregrine falcon.
• I would appreciate any information you have on
  this endangered bird.
• Thank you for your help.
• Sincerely,

7
Inside Address

• The inside address is placed at the left hand
  margin, four to seven spaces below the heading.
• It includes the name and complete address of the
  person and/or company that youre writing.
• Place the persons title after the persons last
  name with a comma.

8
Example of Inside Address

• 413 Chicago Street
• Racine, WI 53405
• March 1, 2000
• Sean Jones, Director
• National Wildlife Federation
• 1412 16th Street
• Washington, DC 20036
• Dear Director
• I am a fifth grade student writing a science
  report on the American peregrine falcon.
• I would appreciate any information you have on
  this endangered bird.
• Thank you for your help.
• Sincerely,

9
Salutation (Greeting)

• The date needs to be located under the sender's
  address on the left-hand side of the page above
  the greeting. 
• The greeting needs to be located under the
  heading on the left-hand side of the page.  The
  greeting would include such words as Dear Mr.
  Reiner, Dear President Bush, or Dear Coca
  Cola.
• Use a colon after the name or title.

10
Example of a Salutation

• 413 Chicago Street
• Racine, WI 53405
• March 1, 2000
• Sean Jones, Director
• National Wildlife Federation
• 1412 16th Street
• Washington, DC 20036
• Dear Director
• I am a fifth grade student writing a science
  report on the American peregrine falcon.
• I would appreciate any information you have on
  this endangered bird.
• Thank you for your help.
• Sincerely,

11
Body

• The body of the letter includes the message.  It
  is written in paragraph form.

12
Example of a Body

• 413 Chicago Street
• Racine, WI 53405
• March 1, 2000
• Sean Jones, Director
• National Wildlife Federation
• 1412 16th Street
• Washington, DC 20036
• Dear Director
• I am a fifth grade student writing a science
  report on the American peregrine falcon.
• I would appreciate any information you have on
  this endangered bird.
• Thank you for your help.
• Sincerely,

13
Closing

• The closing of the letter would include such
  words as Sincerely, or Yours truely.
• The closing is placed at the left-hand margin.

14
Example of a Closing

• 413 Chicago Street
• Racine, WI 53405
• March 1, 2000
• Sean Jones, Director
• National Wildlife Federation
• 1412 16th Street
• Washington, DC 20036
• Dear Director
• I am a fifth grade student writing a science
  report on the American peregrine falcon.
• I would appreciate any information you have on
  this endangered bird.
• Thank you for your help.
• Sincerely,

15
Signature

• The signature is your signed name under the
  closing.

16
Example of a Signature

• 413 Chicago Street
• Racine, WI 53405
• March 1, 2000
• Sean Jones, Director
• National Wildlife Federation
• 1412 16th Street
• Washington, DC 20036
• Dear Director
• I am a fifth grade student writing a science
  report on the American peregrine falcon.
• I would appreciate any information you have on
  this endangered bird.
• Thank you for your help.
• Sincerely,

17
Bibliography

• http//englishplus.com/grammar/00000144.htm
• http//www.janbrett.com/piggybacks/friendlet.htm