Systems Analysis Project Deliverable 2: Gathering System Requirements Instructions

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Systems Analysis ProjectDeliverable 2
Gathering System RequirementsInstructions
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Deliverable Context

• You have defined a problem area that needs to be
  addressed have defined the scope of your project.
• Using techniques outlined in class, you will dig
  in to the problem area and define how things are
  done today and how they should be done in the
  future.
• You will define the functional and technical
  requirements that will be used as input to
  developing system MODELS.

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Objectives

• Your teams objectives are to
• Define the current workflow supporting key
  transactions within the area of the business you
  have chosen to focus on (e.g., Inventory Control,
  Order Processing, etc.)
• Define the way that the workflow should be
  structured in the future to support processing of
  transactions.
• Define the most critical functional and technical
  requirements for the parts of the system
  contained within workflow diagrams

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Deliverable

• A Word document
• 11 point Arial font
• Double spaced 1.25 inch margin top and bottom.
  1 inch left and right.
• Review comments for Deliverable 1 for document
  structure requirements
• Your audience your sponsor and the user(s) you
  interviewed to define requirements.
• Due Monday Nov 6th.

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Deliverable

• Document structure and grammar (20)
• Cover page
• Section headings
• Is there an introduction to the document
• Is there
• Active tense
• Good sentence structure, grammar and punctuation
• Clarity
• Lack of repetition

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Deliverable

• Content (80)
• Background (10)
• Current Process Diagrams and narrative (10)
• Future Process Diagrams and narrative (15)
• Requirements (35)
• Results of the information gathering process
  agenda, meeting notes, observations, forms and
  document lists (10)

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Contents Introduction and Background

• Introduction (couple of paragraphs)
• Whats in this document
• Background (no more than a page)
• Describes the work you have done so far on the
  project. Present the following
• Organization and sponsor (just a paragraph!)
• Problem area you are addressing
• Scope in terms of data and process
• Context diagram
• You are repeating stuff from deliverable 1. Its
  always a good idea to do this with a deliverable
  document. It helps make the document stand
  alone readers do not need to go back and
  review the other document

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Contents Current Process

• Using Visio or other drawing tool draw activity
  diagrams (see text pp 133-135) that outlines how
  key transactions are executed today.
• Be sure to highlight problems with the current
  process in the diagrams.
• Provide a narrative (paragraph) to go with the
  diagrams.
• You do not need to document every aspect of the
  process choose 3-5 key business transactions of
  the process. Means 3-5 current activity diagrams.
• Example. If you are looking at student
  registration, you might develop diagrams for the
  following
• Determine courses/sections to take
• Register for courses
• Generate timetable

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Contents New Process

• Construct activity diagrams that describes the
  way that the transactions should be executed in
  the future, with new information system.
• Provide a narrative to describe the process steps.

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Content Requirements

• Document functional and technical requirements
• You must have at least 12 requirements documented
  (you can have more).
• At least 4 requirements must be non-functional.
• At least 4 must be functional related to PROCESS
• At least 4 must be functional related to DATA

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Content Requirements

• Use the following to document each of your
  requirements
• Remember, these are the detailed requirements
  that support the new process you have defined

Requirement number Assign a number (e.g. F1 or T1)
Requirement title Short Title
Requirement text Short description of the requirement
Requirement type Functional/Data
Requirement details and constraints Specify requirement details Business rules and exceptions
Revision date and reversion number Version1.0
Criticality Must
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Process

• Remember you are trying answer 3 basic
  questions

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Process

• Use at least 3 fact finding techniques to answer
  questions
• In an appendix, include the results of these
  techniques
• Agenda and interview notes
• Documented results of observation session
• List of forms and documents reviewed attach
  copies of forms if possible (DO NOT ATTACH
  DOCUMENTS)

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Before You Begin

• We will get some practice with diagramming and
  requirements documentation techniques in the next
  week.