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Title: FINDING%20AND%20APPLYING%20FOR%20A%20JOB


1
FINDING AND APPLYING FOR A JOB
2
HOW TO START
  • Plan your career direction
  • Who are you?
  • What do you want to do?
  • Why do you want to do it?
  • Where do you want to work?
  • What are your career goals?
  • Personal goals?

3
HOW TO START
  • Determine the purpose of your job search
  • Determine the type of job you are looking for
    based on your goals
  • What skills do you have that the job market
    would be interested in

4
  • What are some of the things you like to do?
  • Are you looking for advancement opportunities?
  • Find the types of jobs for which your skills
    are needed.

5
WHAT TO RESEARCH WHEN LOOKING FOR A JOB
6
  • Values Required
  • Duties Responsibilities
  • Work Environment
  • Working Hours

7
  • Aptitudes and Abilities Required
  • Education Training Required
  • Data/People/Things
  • Salary Fringe Benefits
  • Career Outlook

8
How to Research
  • Library
  • Books
  • Occupational Outlook Handbook
  • Magazines
  • Career Consultants
  • Part-time Work

9
SO NOW WHAT.
10
  • Spend as much time as you can finding a job
  • Find job leads
  • Do your homework about the various companies

11
WHERE TO LOOK FOR A JOB
  • 85 of all job openings are not advertised,
    posted or otherwise made available to the general
    public.
  • J. Michael Farr, JIST Works, Indianapolis

12
JOB FACTS
  • 60 of all jobs are found by talking with
    others
  • Only 15 of job openings ever make it to the want
    ads
  • To heighten your chances of getting a job, visit
    the place of work in person.

13
WHERE CAN I GO FOR INFORMATION?
  • School Counselors teachers
  • Family friends
  • Employment agencies
  • Internet

14
  • Newspapers
  • Government offices
  • Direct calls

15
  • Use the back door
  • Look at each job carefully

16
WEBSITES TO CHECK
  • http//www.learnmoreindiana.org
  • http//www.ajb.dni.us
  • http//www.monster.com
  • http//careerbuilder.com
  • http//walmart.com
  • http//dellen.com
  • http//draperinc.com

17
9 MOST COMMONJOB-HUNTING MISTAKES
  • Not taking action
  • Not being committed to the job search
  • Rememberthe employer needs come before your
    needs
  • Not being positive

18
9 MOST COMMONJOB-HUNTING MISTAKES
  • Not taking advantage of all potential resources
    while searching
  • Not reflecting enough
  • Not thinking about skills and experiences
  • Not anticipating and practicing for the interview
  • Not following-up in a professional manner

19
APPLYING FOR A JOB
20
APPLYING FOR A JOB
  • What to do
  • Have all necessary documents
  • Social Security card
  • Drivers License
  • Birth Certificate

21
Filling out application forms
  • DO read the entire application first
  • DO use a black pen
  • DO print neatly and completely
  • DO have a phone number

22
  • DO have permission from three references and have
    their information with you.
  • DO use OPEN for salary desired
  • DO know the position you want
  • DO list ALL skills and abilities

23
  • DO sign your name where indicated
  • DO SELL yourself
  • DO use Standard English

24
87 of all applications received by employers are
not filled out correctly, therefore, they go into
the wastebasket.
25
THE ROLE OF THE APPLICATION FORM
  • Becomes a calling card (Please look at me)
  • Screens you IN or OUT
  • Creates an agenda for the interview

26
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28
RESUMES
  • Always use a resume to apply for a job
  • The average employer will spend 7-10 seconds
    reading your resume

29
Tips for Packaging Yourself On Paper
  • Give yourself credit by including an accurate
    description of your
  • Education
  • Work experience
  • Extracurricular activities
  • After-work activities
  • Skills you have acquired

30
Tips for Packaging Yourself On Paper (cont.)
  • Use action words.
  • Interviewers look for individuals who are as
    follows
  • Go-getters
  • Hard workers
  • Responsible workers
  • Decisive workers
  • Leaders (Use word such as manage, plan,
    establish, create, supervise, direct, etc.)

31
Tips for Packaging Yourself On Paper (cont.)
  • Aim for the target!
  • Customize your résumé to the position for which
    you are applying.
  • This requires several versions of your résumé
    and cover letter.
  • Your extra effort will pay off.

32
The Three Most Commonly Made Résumé Mistakes
  • Not sending a cover letter with your résumé.
  • Personalize your correspondence. Be sure to
    confirm the name and correct spelling of the
    interviewer.
  • Not establishing rapport with the interviewer in
    the first paragraph of your letter.
  • Example It was a pleasure meeting you at the XYZ
    Job Fair yesterday.

33
The Three Most Commonly Made Résumé Mistakes
(cont.)
  • Including a photograph with your résumé.
  • Your résumé is the picture of your professional
    background.
  • You should be selected for an interview based on
    your qualifications rather than your appearance
    at this point.

34
The Three Most Commonly Made Résumé Mistakes
(cont.)
  • Not presenting yourself in a clean and crisp
    manner.
  • Proof, proof, proof.
  • Résumés should be picture perfect.
  • No typos.
  • Have a reliable person critique your
    masterpiece.

35
WHAT GOES ONTHE RESUME
  • Identifying information
  • Job Objective, Employment Objective
  • Educational Background
  • Employment Background
  • Military Service

36
WHAT GOES ONTHE RESUME
  • Extra Curricular Activities
  • Interests
  • References
  • NO PERSONAL DATA

37
  • Consider how your résumé will look when it
    arrives on an employer's desk. A carefully
    prepared résumé enhances your image as a
    prospective employee. If you are mailing your
    résumé, be sure to
  • fold it in thirds, or use a larger envelope and
    dont fold it at all,
  • address the envelope neatly, and
  • seal it carefully.
  • If you are faxing your résumé, be sure to set the
    fax machine to fine printing mode. Always fax an
    original. Your résumé may be copied several
    times, so the original needs to be as clear as
    possible.

38
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40
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41
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42
COVER LETTERS
  • When do you use it?
  • Applying for a job out of town
  • When answering a newspaper ad by mail
  • When you wish to be interviewed by business
    friends of your family
  • When an employer asks you to send a letter of
    application

43
  • Paragraph 1
  • The specific position the applicant seeks
  • Where the applicant heard or read about the
    opening
  • Why the applicant qualifies for the opening

44
  • Paragraph 2
  • Parts of the resume that tells of qualifications
    and skills which are required for the position
  • Tells unique capacities or qualities
  • Paragraph 3
  • A call to action
  • The applicant requests an interview at a time and
    place convenient to the employer

45
THE INTERVIEW
46
HOW TO DRESS
  • The employers first impression of you will be
    based on how you look.
  • Clean hair, clean nails, clean clothes
  • No strong perfume or cologne
  • Jewelry should be kept to a minimum
  • Moderate makeup

47
HOW TO DRESS (cont.)
  • Typically, dress one step above what would be
    worn on the job.
  • Shine your shoes.
  • Men should wear socks and women should wear
    coordinated socks or hosiery.

48
Are You Really Ready For The Interview?
  • The art of interviewing is simply putting your
    best self forward.
  • And.
  • Demonstrating how your skills blend with the
    culture of the organization where you are
    applying.

49
Three Key Ways For LandingThat Interview
  • Do your homework
  • Get the organizations annual report from a
    library, the Internet, the Chamber of Commerce,
    and/or the Better Business Bureau..
  • Gain insight about the organizations principals,
    business philosophy, areas of expertise,
    accomplishments, and financial stability.

50
Three Key Ways For LandingThat Interview (cont.)
  • Select organizations where you have an in.
  • Sometimes it is who you know.
  • If you have an in, use it.
  • Studies show that mutual contacts can lend
    instant credibility to you as an interviewee.

51
Three Key Ways For LandingThat Interview (cont.)
  • Recognize that a no today can mean a yes
    tomorrow.
  • Remember that successful people are determined
    and persistent.
  • If you do not get an interview, send a follow-up
    letter to the person with whom you spoke.
  • Summarize what you were told.
  • Share your continued interest in representing
    that company.

52
Four Ways To Anticipate Interview Questions
  • Review questions from previous interviews. For
    example
  • Do you have managerial experience?
  • Can you multi-task?
  • How well do you handle stress?

53
Four Ways To Anticipate Interview Questions
(cont.)
  • Ask family and friends what questions they
    believe might be asked.
  • Arrange mock interviews.
  • Ask to be critiqued.
  • Accept constructive criticism.

54
Four Ways To AnticipateInterview Questions
(cont.)
  • Put yourself in the role of the interviewer.
  • Think about what questions the interviewer and
    the company would want to know about you.
  • Use a video or tape recorder to prepare your
    answers.
  • Practice, practice, practice!

55
Four Ways To AnticipateInterview Questions
(cont.)
  • Read books and search the Internet.
  • Find out what the experts say about interview
    questions.
  • Find out the trends and latest information on
    interviewing techniques.
  • Research information that provides guidelines for
    interviewers.

56
Possible Interview Questions
  • What do you consider to be your greatest
    strength/weakness?ideas?
  • How would you be described by a close friend?
  • Tell me about yourself. Expand on your resume.
  • What do you think is your greatest important
    accomplishment?
  • Why are you interested in this company? This job?

57
Possible Interview Questions
  • What do you see yourself doing in five years?
  • Tell me about your extra curricular activities
    and interests.
  • Why should I hire you?
  • How do you feel about authority?
  • What have been your most satisfying and most
    disappointing school or work experiences?
  • What salary do you expect?

58
It takes an average of 5 years to change a
persons first impression of someone.
59
In the first 4-7 minutes of an interview, the
employer has already made a hiring decision.
60
Three Questions That You Should Ask
  • What is the career path for this job?
  • Was the person who had this job promoted?
  • If it was a lateral move, perhaps the job is a
    dead-end position.
  • Does the job appear to be a training ground for
    other positions?

61
Three Questions That You Should Ask (cont.)
  • What is a typical day in this position?
  • This question will provide details on what you
    would actually do on the job.
  • It will help you determine if this job is the
    right one for you.

62
Three Questions That You Should Ask (cont.)
  • What are the most important qualities necessary
    for this job?
  • Do you need to be assertive?
  • Do you need to be a leader?
  • Do you need to be a workaholic?
  • Do you need to be detail oriented?
  • (If you do not have these qualities, you
    may need to reconsider this job.)

63
WHAT ELSE COULD YOU ASK IN THE INTERVIEW?
  • WHAT DO YOU STILL NEED TO KNOW?

64
Ways To Stand Out During Interviews
  • Dont be on time, be early.
  • Recognize that less is more.
  • Carry only what is essential for the interview
  • Portfolio
  • Pen
  • Extra résumé
  • Carry keys, money, etc. in a pocket.

65
Ways To Stand Out DuringInterviews
  • Maintain eye contact with the interviewer.
  • Do not put anything on the persons desk.
  • Do not touch anything on the interviewers desk.
  • Keep your hands still.
  • Dont mess with your hair.
  • Dont lean on the desk.
  • Sit up in the chair.

66
Ways To Stand Out During Interviews
  • Be pleasant and professional to everyone you
    meet.
  • The interview starts the minute you enter the
    organizations premises.
  • Receptionists and security guards can influence
    your interview success.

67
Ways To Stand Out During Interviews (cont.)
  • Use the employers/interviewers nameMr. or Ms.
  • Introduce yourself and the position for which you
    are applying.
  • Initiate the handshake.
  • This demonstrates that you can take the lead.
  • Keep your right hand free so that you can shake
    hands at a moments notice.
  • Wait to be offered a seat.

68
Ways To Stand Out During Interviews (cont.)
  • Be prepared.
  • Take an extra résumé.
  • Take a portfolio with a legal pad and pen.
  • Anticipate questions.
  • Have questions to ask the interviewer.
  • Research the company.

69
Ways To Stand Out During Interviews (cont.)
  • Let the interviewer(s) set the tone. He or she
    should be the first to talk.

70
Ways To Stand Out During Interviews (cont.)
  • Realize that an interview is a two-way form of
    communication.
  • Answer with more than yes or no.
  • Ask appropriate questions.
  • Display a sincere interest in the job.
  • Make eye contact.

71
Ways To Stand Out During Interviews (cont.)
  • Be aware of the end of the interview.
  • The interviewer closes a file or lays down a pen.
  • A change in body language.
  • Do not try to prolong the interview.

72
Ways To Stand Out During Interviews (cont.)
  • A strong end to the interview is just as
    important as a strong beginning.
  • Exit on a positive note.
  • Say, I look forward to hearing from you next
    week.
  • Offer to shake hands again.
  • Be sure to thank the interviewer for his/her
    time.
  • I really want to work for you. (If it is the
    truth.)

73
SUCCESS IN AN INTERVIEW
74
Absolutely Do Not
  • Chew gum.
  • Smoke.
  • Be late.
  • Interrupt the interviewer.
  • Make derogatory comments about a previous
    employer.

75
Keep The Door Open After An Interview
  • At the interview be sure to ask when a hiring
    decision will be made.
  • Also, ask when you may follow-up with the
    interviewing person.

76
Keep The Door Open After An Interview (cont.)
  • Contact the interviewer exactly on the date the
    individual recommended because it
  • Shows gumption.
  • Shows follow-through.
  • Gives you a competitive edge.
  • Indicates how you will treat customers/clients.

77
Send A Thank-You Note
  • Send a thank-you note within 24 hours. for
    his/her time.
  • If you forgot to tell the interviewer something
    important about yourself, then make a quick
    reference to it in the follow-up letter.

78
A survey of personnel executives at 200 of the
Fortune 1000 companies provided the following
true examples of job applicant behavior.
79
  • The reason the candidate was taking so long to
    respond to a questions became apparent when he
    began to snore.
  • When I asked the candidate to give a good
    example of the organizational skills she was
    boasting about, she said she was proud of her
    ability to pack her suitcase real neat for her
    vacations.

80
  • Why did the applicant go to college? His
    reply To party and socialize.
  • When I gave him my business card at the
    beginning of the interview, he immediately
    crumpled it and tossed it in the wastebasket.
  • I received a resume and letter that said that
    the recent high-school graduate wanted to earn
    25 an hour and not a nickel less.

81
  • The applicant had arranged for a pizza to be
    delivered to my office during the lunch-hour
    interview. I asked him not to eat it until
    later.
  • The applicant insisted on telling me that he
    wasnt afraid of hard work. But insisted on
    adding he was afraid of horses and didnt like
    jazz, modern art or seafood.

82
  • She actually showed up for an interview during
    the summer wearing a bathing suit. She said she
    didnt think I would mind.
  • He sat down opposite me, made himself
    comfortable and proceeded to put his foot up on
    my desk.
  • The applicant applied for a customer service
    position, although, as he confided, he really
    wasnt a people person.

83
  • The interview had gone well, until he told me
    that he and his friends wore my companys
    clothing whenever they could. I told him that we
    manufactured office products, not sportswear.
  • Without asking if I minded, he casually lit a
    cigar and then tossed the match onto my carpet
    and couldnt understand why I was upset.

84
  • On the phone, I had asked the candidate to bring
    in his resume and a couple of references. He
    arrived with the resume and two people.

85
Remember!
  • Most people do not receive a job offer after one
    interview.e down all the questions you were
    asked. You will be able to practice them for the
    next interview.
  • Dont be discouragedinstead be politely
    persistent.

86
Do You Know That
  • The interview is only the beginning of the job
    search process.
  • Your follow-through can sway a hiring decision in
    your favor.
  • Rather than stressing out as you wait to hear
    if you were the chosen job candidate, stay in
    control by knowing what to do.

87
Keep The Door Open After An Interview (cont.)
  • Employers want to hire people with initiative.

88
Questions For A Follow-Up Call
  • May I call you the last week of the month?
  • Write down the response.
  • It tells the interviewer you are committed to
    calling back.
  • Shows initiative.

89
Questions For A Follow-Up Call (cont.)
  • If you are not available, do you prefer that I
    leave a voice-mail or an e-mail?
  • Mention the response in your follow-up letter.
  • If your schedule does not permit us to speak, I
    will leave a message on your voice-mail including
    how I can be reached.

90
How To Remain In Control
  • Scenario You left a voice-mail message asking
    about the hiring decision and the interviewer
    does not call back.

91
How To Remain In Control (cont.)
  • You wonder
  • Did the person receive my call?
  • Was the call erased by mistake?
  • Did I forget to leave my telephone number?
  • Did the person call back, and I didnt get the
    message?

92
How To Remain In Control (cont.)
  • Chances are the interviewer did receive your
    call.
  • Encourage a call-back by being specific about
    when you can be reached.
  • Also give your voice-mail and e-mail address.
  • Let the interviewer know that you will call back
    at a specific time.

93
How To Remain In Control (cont.)
  • Scenario Youve left a voice mail for the
    interviewer. Two days and three telephone calls
    later, you have not received a reply.

94
How To Remain In Control (cont.)
  • Should you leave another message?
  • Should you assume that no response means We are
    not interested in hiring you?

95
How To Remain In Control (cont.)
  • Remember
  • The hiring process can take a long time.
  • The decision could be a political one.
  • Perhaps the interviewer has not been given
    permission to hire.
  • The larger the organization, the longer the
    hiring process can take.

96
When An Employer Does Not Return Your Calls
  • Go to Plan B
  • Write a follow-up letter
  • Thank the person for taking time to read the
    letter.
  • Mention you have left two voice messages.
  • Recognize the person is very busy.

97
When An Employer Does Not Return Your Calls
(cont.)
  • Plan B (cont.)
  • Tell the person you are still very interested in
    the positionbe sure to mention the exact
    position and the date you were interviewed.
  • Remind the interviewer that he/she told you the
    date the hiring decision would be made.

98
When An Employer Does Not Return Your Calls
(cont.)
  • Does this seem too bold?
  • It does take courage.
  • However, your messages and letters will
    demonstrate your continued interest in landing
    the job.

99
When You Get A Rejection Letter
  • When someone else has been offered the job, you
    will come across as a potential employee for the
    future if you thank the employer for letting you
    know.
  • Whatever happens, dont be discouraged.
  • It takes time and effort to land a good job.

100
The Acceptance Letter
  • Once you have been offered a job, send an
    official acceptance letter to the firm.
  • Refer to the call or letter you received with the
    offer.
  • This letter once again shows a touch of class.
  • Your new employer will know that an excellent
    hiring decision was made.

101
Notifying Other Interviewers
  • Once you have accepted another job, you should
    notify other company interviewers that you have
    accepted another position.

102
Notifying Other Interviewers (cont.)
  • Its a small world, and your paths will probably
    cross again. Show everyone you have what it takes
    to succeed in the business world.

103
Advice For Your Career
  • Interview for positions within your reach.
  • Also identify positions that you aspire to have.
  • This gives you career direction.

104
A Portfolio is a collection of Evidence of a
persons work over time
105
  • It is a sample collection of documents which
    demonstrates the student's skills in areas such
    as
  • Written communications skills
  • Oral communications skills
  • Organization
  • Critical Thinking
  • Problem Solving

106
WHAT TO INCLUDE?
  • Documents such as
  • Letters
  • Memos
  • Reports
  • Group projects
  • Term Papers
  • Letters of Recommendations from past employers

107
STRUCTURE OF THE PORTFOLIO
  • Title Page
  • Table of Contents
  • Divider Pages
  • Should be in a 3-ring binder and use plastic
    cover pages

108
A short explanation should be included for each
item in the portfolio.
109
  • What skills have I developed
  • What processes did I use
  • What is the purpose of the exercise/assignment
  • What problems did I encounter in doing the
    exercise/assignment

110
  • What feedback did I receive
  • What did I learn
  • Why did I learn it
  • Are my strengths demonstrated

111
Suggestions for the Portfolio
  • COMMUNICATION SKILLS
  • Oral Skills
  • Written Skills
  • Term Papers
  • English Compositions
  • Article Summaries

112
  • SKILL SAMPLES
  • Word Processing
  • Spreadsheet
  • Database
  • Class Exercises
  • Research

113
  • ACADEMIC SAMPLES
  • Exams
  • Transcripts
  • High School
  • Vocational
  • VOCATIONAL ACHIEVMENT SAMPLES
  • Competencies

114
  • REFERENCE LETTERS
  • Supervisors
  • Teachers
  • Counselors
  • SKILL ASSESSMENT
  • Job Performance Reviews

115
  • ACCOMPLISHMENTS
  • Honors/Awards
  • Attendance
  • Vocational Club Awards
  • BPA District/State
  • Special Training Certificates
  • WORK SAMPLES
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